Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition We noted the Authority did not meet the minimum requirements for quality control re-inspections. The Authority had performed 16 out of the required 28 re-inspections. Questioned Costs None Context We reviewed the Authority?s documentation and noted 16 out of the required 28 quality control re-inspections were performed. Effect Inspected units may not have met Housing Quality Standards which could result in HAP payments being made for units that were not up to the Housing Quality Standards. Cause Additional units that did not house the Authority?s tenant were inspected and included as part of the required amount. Repeat Finding Not a repeat finding. Recommendation We recommend the Authority reviews quality control re-inspection standards to ensure compliance. Views of Responsible Officials The Authority is aware of the issue and has taken subsequent steps to ensure compliance with the requirement.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The Authority must maintain records to document the basis for the determination that rent to owner is a reasonable rent (initially and during the term of the HAP contract) (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Condition We tested compliance with the Authority?s rent reasonableness forms in 53 tenant files and found that two tenants did not have a rent reasonableness form for an increase in rent. The rent was deemed reasonable by the Authority once noted by the auditors. Questioned Costs None Context We reviewed a sample of 53 of the Authority?s 1,713 tenant files for rent reasonableness requirements. Effect HAP payments could have been paid to a tenant where rent was not considered reasonable. Cause Upon change in rent during the term of the HAP contracts, the tenant files did not contain forms comparing the rent of like-kind units. Repeat Finding See 2021-005. Recommendation We recommend there be a second party review of the file to ensure all appropriate documents are included. Views of Responsible Officials The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition We noted the Authority did not meet the minimum requirements for quality control re-inspections. The Authority had performed 16 out of the required 28 re-inspections. Questioned Costs None Context We reviewed the Authority?s documentation and noted 16 out of the required 28 quality control re-inspections were performed. Effect Inspected units may not have met Housing Quality Standards which could result in HAP payments being made for units that were not up to the Housing Quality Standards. Cause Additional units that did not house the Authority?s tenant were inspected and included as part of the required amount. Repeat Finding Not a repeat finding. Recommendation We recommend the Authority reviews quality control re-inspection standards to ensure compliance. Views of Responsible Officials The Authority is aware of the issue and has taken subsequent steps to ensure compliance with the requirement.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The Authority must maintain records to document the basis for the determination that rent to owner is a reasonable rent (initially and during the term of the HAP contract) (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Condition We tested compliance with the Authority?s rent reasonableness forms in 53 tenant files and found that two tenants did not have a rent reasonableness form for an increase in rent. The rent was deemed reasonable by the Authority once noted by the auditors. Questioned Costs None Context We reviewed a sample of 53 of the Authority?s 1,713 tenant files for rent reasonableness requirements. Effect HAP payments could have been paid to a tenant where rent was not considered reasonable. Cause Upon change in rent during the term of the HAP contracts, the tenant files did not contain forms comparing the rent of like-kind units. Repeat Finding See 2021-005. Recommendation We recommend there be a second party review of the file to ensure all appropriate documents are included. Views of Responsible Officials The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition We noted the Authority did not meet the minimum requirements for quality control re-inspections. The Authority had performed 16 out of the required 28 re-inspections. Questioned Costs None Context We reviewed the Authority?s documentation and noted 16 out of the required 28 quality control re-inspections were performed. Effect Inspected units may not have met Housing Quality Standards which could result in HAP payments being made for units that were not up to the Housing Quality Standards. Cause Additional units that did not house the Authority?s tenant were inspected and included as part of the required amount. Repeat Finding Not a repeat finding. Recommendation We recommend the Authority reviews quality control re-inspection standards to ensure compliance. Views of Responsible Officials The Authority is aware of the issue and has taken subsequent steps to ensure compliance with the requirement.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The Authority must maintain records to document the basis for the determination that rent to owner is a reasonable rent (initially and during the term of the HAP contract) (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Condition We tested compliance with the Authority?s rent reasonableness forms in 53 tenant files and found that two tenants did not have a rent reasonableness form for an increase in rent. The rent was deemed reasonable by the Authority once noted by the auditors. Questioned Costs None Context We reviewed a sample of 53 of the Authority?s 1,713 tenant files for rent reasonableness requirements. Effect HAP payments could have been paid to a tenant where rent was not considered reasonable. Cause Upon change in rent during the term of the HAP contracts, the tenant files did not contain forms comparing the rent of like-kind units. Repeat Finding See 2021-005. Recommendation We recommend there be a second party review of the file to ensure all appropriate documents are included. Views of Responsible Officials The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition We noted the Authority did not meet the minimum requirements for quality control re-inspections. The Authority had performed 16 out of the required 28 re-inspections. Questioned Costs None Context We reviewed the Authority?s documentation and noted 16 out of the required 28 quality control re-inspections were performed. Effect Inspected units may not have met Housing Quality Standards which could result in HAP payments being made for units that were not up to the Housing Quality Standards. Cause Additional units that did not house the Authority?s tenant were inspected and included as part of the required amount. Repeat Finding Not a repeat finding. Recommendation We recommend the Authority reviews quality control re-inspection standards to ensure compliance. Views of Responsible Officials The Authority is aware of the issue and has taken subsequent steps to ensure compliance with the requirement.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The Authority must maintain records to document the basis for the determination that rent to owner is a reasonable rent (initially and during the term of the HAP contract) (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Condition We tested compliance with the Authority?s rent reasonableness forms in 53 tenant files and found that two tenants did not have a rent reasonableness form for an increase in rent. The rent was deemed reasonable by the Authority once noted by the auditors. Questioned Costs None Context We reviewed a sample of 53 of the Authority?s 1,713 tenant files for rent reasonableness requirements. Effect HAP payments could have been paid to a tenant where rent was not considered reasonable. Cause Upon change in rent during the term of the HAP contracts, the tenant files did not contain forms comparing the rent of like-kind units. Repeat Finding See 2021-005. Recommendation We recommend there be a second party review of the file to ensure all appropriate documents are included. Views of Responsible Officials The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition We noted the Authority did not meet the minimum requirements for quality control re-inspections. The Authority had performed 16 out of the required 28 re-inspections. Questioned Costs None Context We reviewed the Authority?s documentation and noted 16 out of the required 28 quality control re-inspections were performed. Effect Inspected units may not have met Housing Quality Standards which could result in HAP payments being made for units that were not up to the Housing Quality Standards. Cause Additional units that did not house the Authority?s tenant were inspected and included as part of the required amount. Repeat Finding Not a repeat finding. Recommendation We recommend the Authority reviews quality control re-inspection standards to ensure compliance. Views of Responsible Officials The Authority is aware of the issue and has taken subsequent steps to ensure compliance with the requirement.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The Authority must maintain records to document the basis for the determination that rent to owner is a reasonable rent (initially and during the term of the HAP contract) (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Condition We tested compliance with the Authority?s rent reasonableness forms in 53 tenant files and found that two tenants did not have a rent reasonableness form for an increase in rent. The rent was deemed reasonable by the Authority once noted by the auditors. Questioned Costs None Context We reviewed a sample of 53 of the Authority?s 1,713 tenant files for rent reasonableness requirements. Effect HAP payments could have been paid to a tenant where rent was not considered reasonable. Cause Upon change in rent during the term of the HAP contracts, the tenant files did not contain forms comparing the rent of like-kind units. Repeat Finding See 2021-005. Recommendation We recommend there be a second party review of the file to ensure all appropriate documents are included. Views of Responsible Officials The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition We noted the Authority did not meet the minimum requirements for quality control re-inspections. The Authority had performed 16 out of the required 28 re-inspections. Questioned Costs None Context We reviewed the Authority?s documentation and noted 16 out of the required 28 quality control re-inspections were performed. Effect Inspected units may not have met Housing Quality Standards which could result in HAP payments being made for units that were not up to the Housing Quality Standards. Cause Additional units that did not house the Authority?s tenant were inspected and included as part of the required amount. Repeat Finding Not a repeat finding. Recommendation We recommend the Authority reviews quality control re-inspection standards to ensure compliance. Views of Responsible Officials The Authority is aware of the issue and has taken subsequent steps to ensure compliance with the requirement.
Federal Program U.S. Department of Housing and Urban Development AL #14.871 & 14.879 ? Significant Deficiency Grant Award No. ND014-Housing Choice Voucher & ND014 Mainstream Voucher Federal Award Year 2022 Criteria The Authority must maintain records to document the basis for the determination that rent to owner is a reasonable rent (initially and during the term of the HAP contract) (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Condition We tested compliance with the Authority?s rent reasonableness forms in 53 tenant files and found that two tenants did not have a rent reasonableness form for an increase in rent. The rent was deemed reasonable by the Authority once noted by the auditors. Questioned Costs None Context We reviewed a sample of 53 of the Authority?s 1,713 tenant files for rent reasonableness requirements. Effect HAP payments could have been paid to a tenant where rent was not considered reasonable. Cause Upon change in rent during the term of the HAP contracts, the tenant files did not contain forms comparing the rent of like-kind units. Repeat Finding See 2021-005. Recommendation We recommend there be a second party review of the file to ensure all appropriate documents are included. Views of Responsible Officials The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file.