Audit 406291

FY End
2025-12-31
Total Expended
$1.77M
Findings
1
Programs
10
Organization: Assumption Parish Police Jury (LA)
Year: 2025 Accepted: 2026-07-01
Auditor: EISNERAMPER

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
1222691 2025-003 Material Weakness Yes I

Contacts

Name Title Type
GLXLVYTEKDX9 Kim Torres Auditee
9853697435 Tiffani Dorsa Auditor
No contacts on file

Notes to SEFA

The accompanying schedule of expenditures of federal awards includes the federal grant activity of Assumption Parish Police Jury and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards.
As expenditure driven grants, the expenditures equal or exceed the amount of federal grant revenue recognized. Revenues are recognized as follows: Federal assistance expended as reported on Schedule of Expenditures of Federal Awards $1,766,849 FEMA revenue accrued in prior year but not obligated in current year ($38,972) Emergency Management Performance Grant accrued in prior year but obligated in current year ($49,741) Section 8 Housing admin revenue received in current year but not expended $4,926 Section 8 Housing HAP revenue received in current year but not expended $32,461 Revenue from federal sources that do not meet criteria for reporting on SEFA $1,147,193 Federal grant revenues $2,862,716 Federal grants as reported on Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds $2,687,042 Federal grants as reported on Statement of Revenues, Expenses, and Changes in Net Position - Proprietary Funds $175,674 Total $2,862,716
Assumption Parish Police Jury has not elected to use the de minimus indirect cost rate as allowed under the Uniform Guidance.
The following amounts are reported in the current year schedule and are for eligible expenditures that were incurred in prior years: FEMA $5,425 Total $5,425

Finding Details

PROCUREMENT United States Department of Transportation – Federal Transit Administration (FTA) Passed through Louisiana Department of Culture, Recreation, and Tourism – Office of State Parks Recreation Trails Program (Federal Assistance Listing No. 20.219) Criteria: Procurement standards set at 2 CFR 200.318 and 200.319 require procurements to be conducted in a manner providing full and open competition and that contract awards are based on the terms and conditions of the solicitation. Additionally, 2 CFR 200.516 (a)(4) requires the auditor to report known question costs greater than $25,000 for a federal program not audited as a major program when such costs come to the auditor’s attention. Condition: During audit procedures performed over contracts, we became aware of noncompliance related to the Recreation Trails Program which was not audited as a major program. The population selected for testing was all contracts entered into during the fiscal year regardless of funding. We sampled a total of 11 contracts. One contract was identified under this program that was awarded to the lowest bidder; however, a significant deductive change order reducing the contract amount was approved at the same time as the contract award resulting in this selection. This resulted in a material modification to the contract amount at the time of award. Cause: The exception noted above appears to be the result of inadequate controls over procurement and contract approval processes. Questioned Costs: $52,648 representing the amounts expended under this contract in the current fiscal year. Effect: Approving a deductive change order concurrently with the award may have impacted the competitive bidding process and calls into question whether the contract was awarded based on the original bid terms. Recommendation: Ensure contract awards are made based on the original bid specifications and that any change orders are approved subsequent to award and in accordance with procurement requirements. View of Responsible Official: Management agrees with the finding and will take corrective action. See corrective action plan submitted by management.