The accompanying schedule of expenditures of federal awards (SEFA) presents the activity of federal award programs administered by the Village of Clayton, which is described in Note 1 to the Village’s accompanying financial statements. Federal awards that are included in the schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. CFDA numbers and pass-through numbers are provided, when available.
Indirect costs are included in the reported expenditures to the extent they are included in the federal financial reports used as the source for the data provided. The Village of Clayton has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Matching costs (the Village’s share of certain program costs) are not included in the reported federal expenditures.
The Village has outstanding Federal Government loans though the U.S. Department of Agriculture (USDA). The Federal Government is at risk for loans until the debt is repaid. The USDA loans contain various continuing compliance requirements, therefore, in accordance with 2 CFR 200.502 (b), the value of new loans made or received during the audit period, plus the balance of loans from previous years at the beginning of the audit period for the Village represent the value of Federal awards expended under loan programs. A summary of the activity on these loans and the balance of these loans as of May 31, 2025, is as follows:
See the Notes to the SEFA for chart/table
The Village was awarded public assistance (PA) disaster grants through the Federal Emergency Management Agency (FEMA), an agency of the U.S. Department of Homeland Security. The PA program provides supplemental federal disaster grants assistance for debris removal, emergency protective measures, and the restoration of disaster-damaged, publicly owned facilities. In accordance with FEMA regulations, expenditures for purposes of the SEFA are recorded when (1) FEMA has approved/obligates the funding and (2) the Village has incurred eligible expenditures. As such, there may be eligible expenditures incurred in previous fiscal years. A summary of the eligible expenditures and obligations from FEMA and New York State from previous fiscal years is as follows: The PA program generally provides supplemental assistance up to a minimum of 75% of eligible costs. Non-federal entities are required to provide matching of 25% of eligible costs per the FEMA agreement. New York State has informed the Village that they shall provide 12.5% matching eligible costs, while the Village is responsible for the remaining 12.5% matching of eligible costs. As of May 31, 2025, the Village expects grant reimbursements totaling $1,535,387 from FEMA and $213,377 from New York State. The total obligations from FEMA and New York State of $1,748,764 and is shown on the Statement of Net Position within the State and federal grant receivable financial statement line.
See the Notes to the SEFA for chart/table