Audit 405506

Finding 2025-001: U.S. Department of the Treasury Federal Financial Assistance Listing 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds Compliance Requirement: Procurement, Suspension, and Debarment Type of Finding: Material Weakness in Internal Controls over Compliance and Material Noncompliance Criteria: 2 CFR 200.327 and Appendix II to part 200 require that certain provisions, including the Davis-Bacon Act and Contract Work Hours and Safety Standards Act (CWHSSA), be included in covered contracts when applicable. Condition: Contract agreements entered into by the County under this federal program did not include the required provisions related to the Davis-Bacon Act and the CWHSSA. Cause: The County did not have an internal control process in place to ensure that all required federal contract provisions, including the Davis-Bacon Act and CWHSSA clauses, were incorporated into applicable agreements. Effect: The omission of the required federal contract provisions noted above may result in noncompliance with federal regulations as contractors may not be held to federally required labor standards. Questioned Costs: None. Context / Sampling: We tested four of 14 agreements subject to procurement in the SLFRF program. Repeat Finding from Prior Year: No Recommendation: We recommend the County implement a control process to ensure that all federally required contract provisions are included in applicable agreements prior to execution. Views of Responsible Officials: Management agrees with the noted finding. Refer to Corrective Action Plan.

Finding 2025-002: U.S. Department of the Treasury Federal Financial Assistance Listing 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds Compliance Requirement: Procurement, Suspension, and Debarment Type of Finding: Significant Deficiency in Internal Controls over Compliance Criteria: 2 CFR 200.303(a) establishes that the auditee must establish and maintain effective internal control over the federal award that provides assurance that the entity is managing the federal award in compliance with federal statutes, regulations, and conditions of the federal award. Per 31 CFR 19.300, prior to enter in subawards and contracts with award funds, recipients must verify that such contractors and subrecipients are not suspended, debarred, or otherwise excluded pursuant to 31 CFR § 19.300. Condition: The County did not retain documentation of verifying that vendors were not suspended, debarred, or otherwise excluded prior to entering into a transaction with them. Cause: The County performed the verification but did not retain documentation, and we were unable to verify that it was performed prior to the transaction. Effect: Vendors could be suspended, debarred, or otherwise excluded, and the County would not be aware. Questioned Costs: None Context / Sampling: We tested four of 14 contracts subject to suspension and debarment in the SLFRF program. Repeat Finding from Prior Year: Yes, prior year finding 2024-003 Recommendation: The County should retain documentation of the review of all vendors. Views of Responsible Officials: Management agrees with the noted finding. Refer to Corrective Action Plan.