Audit 404891

Finding – Reporting – Congressional Grants; Assistance Listing Number 59.059; 9/1/22-8/31/27 Award Period, U.S. Small Business Administration Criteria or Specific Requirement Recipients must use the standard financial reporting forms or such other forms as may be authorized by OMB when reporting to the federal awarding agency. Each recipient must report program outlays and program income on a cash or accrual basis, as prescribed by the federal awarding agency. Financial reporting requirements for cost reimbursement contracts subject to the FAR are contained in the terms and conditions of the contract. Non-profit entities may be required to submit performance reports at least annually but not more frequently than quarterly, using form or format authorized by OMB. (Financial reporting 2 CFR 200.327; Performance reporting 2 CFR 200.301 and 200.329). Condition and Context The Organization's federal award agreement requires SF-425 Federal Financial Report and a performance report to be filed annually. The Organization did not file these reports in 2025 as required. Cause The Organization did not follow the award agreement reporting requirements. Effect The Organization was not in compliance with the Federal Reporting compliance requirement. Identification as a Repeat Finding Not a repeat finding. Questioned Costs None. Recommendation We recommend that management review the reporting requirements in their federal award agreement to identify and file any required reports by applicable due dates. Views of Responsible Officials and Planned Corrective Actions See Corrective Action Plan.

Finding – Procurement, Suspension & Debarment - Congressional Grants; Assistance Listing Number 59.059; 9/1/22-8/31/27 Award Period, U.S. Small Business Administration Criteria or Specific Requirement Non-federal entities other than states, must follow the procurement standards set out at 2 CFR 200.318 through 200.327. They must use their own documented procurement procedures, which reflect applicable state and local laws and regulations, provided that the procurements conform to applicable federal statutes and the procurement requirements identified in 2 CFR part 200. Condition and Context One procurement transaction for a building construction contract which covers 100% of the major program expenditures was tested. We noted that the expenditures of the major program were for valid allowable activities and costs, however we noted that the procurement, suspension and debarment requirements for a procurement transaction over the simplified acquisition threshold were not followed including, not obtaining competitive bids, missing cost/price analysis, and selecting the contractor primarily on qualifications but without a valid noncompetitive justification. Also, the suspension and debarment search was not conducted however, we noted through a search that the contractor is not suspended or debarred. The sample was not statistically valid. Cause The Organization’s written procurement policy was not followed. Effect The procurement transaction for the federal award was not in compliance with the procurement requirements. Identification as a Repeat Finding Not a repeat finding. Questioned Costs Undeterminable – Questioned costs are costs identified as potentially noncompliant due to a violation of a statute, regulations, or the terms and conditions of a federal award; where costs are not supported by adequate documentation or where costs incurred appear unreasonable, not reflecting actions a prudent person would take in the circumstances. The expenditure incurred was tested and determined to be for valid allowable activities and costs but was not in compliance with the procurement requirements. Recommendation We recommend that the Organization’s procurement policy for purchasing and contracting decisions be distributed and reviewed by all appropriate staff to ensure that the procurement policy is followed and procurement requirements are met. Views of Responsible Officials and Planned Corrective Actions See Corrective Action Plan.