Audit 403998

Assistance Listing Number, Federal Agency, and Program Name - 14.881, U.S. Department of Housing and Urban Development, Moving to Work Demonstration Program Federal Award Identification Number and Year - Not applicable Pass through Entity - Not applicable Finding Type - Significant deficiency Repeat Finding - No Criteria - Under the Admin Plan for the program, the Authority must notify the family and landlord of the inspection results within 5 business days of the inspection. Under 24 CFR § 982.405, Housing Quality Standards (HQS) deficiencies must be corrected within 30 calendar days or within a specified approved extension. If the cited HQS deficiencies are not corrected within the specified correction period, the Authority must stop (abate) the HAP. Condition - The Authority did not send failed HQS inspection notices within the 5 business day requirement to participants who needed to correct deficiencies. Questioned Costs - None If Questioned Costs Are Not Determinable, Description of Why Known Questioned Costs Were Undetermined or Otherwise Could Not Be Reported - Not applicable Identification of How Questioned Costs Were Computed - Not applicable Context - A total of 40 inspections were tested, and the results are as follows: A total of 7 had failed inspections where the letter to the owner was not sent within the 5 day requirement; therefore, participants could not correct deficiencies found before the 30 day requirement from the time of inspection was performed. Cause and Effect - The Authority did not adequately monitor HQS inspection outcomes to ensure that deficiency notifications were sent out timely, and, as a result, participants were unable to correct the identified deficiencies within the required 30 day window. Once notified, the owner did correct within 30 days of the notification. Recommendation - The Authority should establish procedures to ensure inspection letters are sent timely. Views of Responsible Officials and Corrective Action Plan - The Authority will hire additional support for HQS inspections to ensure timely distribution of deficiency notifications.