FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.
FINDING 2022-001 ? Special Tests and Provisions ? Enrollment Reporting: Significant Deficiency in Internal Control Over Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria ? Direct Loan, 34 CFR section 685.309(b)(2)(i): An institution is required to notify the Department of Education within 30 to 60 days (depending on the method of communication) if it discovers that a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan has been made to or on behalf of a student who enrolled at that school but has ceased to be enrolled on at least a half-time basis. Condition/Context ? A sample of 34 federal aid recipient students were selected from system generated reports of 422 students who graduated, withdrew, or dropped during the 2021-2022 academic year. The enrollment information and withdrawal, address change, or graduation date per the University?s records was compared to the information reported to the National Student Loan Data System (NSLDS) in order to determine if status changes were reported within the required timeframes. We also obtained the SCHER1 report and reviewed the days elapsing between when records were distributed to the University and when responses were provided. A total of nine student status changes were not reported to the NSLDS within the required timeframe. One monthly distribution was not responded to within the 15 day timeframe. Effect ? The NSLDS database did not include accurate information until the point at which it was corrected. This information is utilized by Department of Education, the Direct Loan program, lenders, and other institutions to determine in-school status, deferment, and grace periods of student loans. Incorrect information could result in incorrect deferment, grace periods, billing, and repayment of student loans. Cause ? Starting in 2022, the University contracted with a third-party intermediary to transmit enrollment information to NSLDS. Prior to that, records were updated either manually or through a batch update process. Management?s existing processes did not identify and report the student status changes within the required timeframe. Repeat Finding ? This is not a repeat finding. Recommendation ? We recommend the University revise its policies to establish clear roles and responsibilities and processes in which to report student status changes to the third-party intermediary. We also recommend that management implement controls to ensure reported changes were ultimately timely and correctly reported to the NSLDS. Views of Responsible Officials and Planned Corrective Actions ? The University will update monthly reporting to National Student Clearinghouse when responding to NSLDS roster files rather than every other month. Additionally, the department has revised paperwork for graduating students to ensure status are processed in a timely manner by the Registrar.