Audit 399107

FY End
2025-11-30
Total Expended
$1.35M
Findings
2
Programs
12
Organization: Woodford County, Illinois (IL)
Year: 2025 Accepted: 2026-04-20

Organization Exclusion Status:

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Contacts

Name Title Type
HJTRASVANTM5 Melissa Andrews Auditee
3094674621 Adam Pulley Auditor
No contacts on file

Notes to SEFA

The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this Schedule may differ from amounts presented in the financial statements. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement.
Amounts reported in the accompanying schedule agree with the amounts reported in the related federal financial reports unless there are timing differences.
The County did not receive any federal awards in the form of noncash assistance for insurance in effect during the fiscal year, loans, or loan guarantees.
When preparing the schedule of expenditures of federal awards, the County uses the most current information available from pass-through entities to determine whether funding is state or federal. Due to a different fiscal year than some pass-through entities, situations can arise where funding reported as federal is ultimately determined to be nonfederal and vice versa. Under these circumstances, the reclassified amount is reported on the current year schedule of expenditures of federal awards.

Finding Details

Finding No. 2025-004 – Suspension and Debarment Federal agency: US Treasury Federal program title: Covid 19 – State and Local Fiscal Recovery Fund Listing Number: 21.027 Pass-Through Agency: N/A Award Period: March 3, 2021 through December 31, 2024 Type of Finding: Significant Deficiency in Internal Control and Other Matter Criteria or Specific Requirement: The Federal Register 79 FR 75879 states a participant in a covered transaction with an entity at a lower tier must verify that the entity is not suspended or debarred or otherwise excluded from participating in the transactions. Condition: During our testing of five entities the County entered covered transactions with, we noted the County was not able to provide sufficient evidence of verification for three of five of the entities before initiating the transactions. Questioned Costs: None Context: We noted this condition in three out of five vendors tested. Effect: Noncompliance could lead to entering into a transactions with a suspended or debarred entity and potential loss of funding. Cause: The County was unaware of the specific requirement for the related grant in the prior year, and contracts carried over into current year. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2024-004. Recommendation: We recommend the County review its policies and procedures to adequately document the verification of entities it enters into covered transactions with as not being suspended or debarred. Views of Responsible Officials: There is no disagreement with the audit finding. The Finance Committee will review and update the County Purchasing Ordinance to include language to address this issue.
Finding No. 2025-005 – Procurement Federal agency: US Treasury Federal program title: Covid 19 – State and Local Fiscal Recovery Fund Listing Number: 21.027 Pass-Through Agency: N/A Award Period: March 3, 2021 through December 31, 2024 Type of Finding: Significant Deficiency in Internal Control and Other Matter Criteria or Specific Requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of procurement. The County should have internal controls designed to ensure compliance with those provisions. The County is required to have documentation and follow procurement requirements including obtaining price or rate quotations from an adequate number of qualified sources for small purchases and sealed bids. Condition: During our testing, we noted the County did not have internal controls designed to ensure compliance with federal procurement requirements. Questioned Costs: None Context: We noted this condition in 2 out of 5 contracts tested. The 2 contracts should have gone through the competitive procurement process, but there was no supporting evidence that this took place. In effect, these contracts were noncompetitive procurements. Effect: Noncompliance could lead to loss of funding. Cause: The County was unaware of the specific requirement for the related grant before entering into agreements. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the County review its policies and procedures to adequately document procurement transactions and follow applicable procurement policies. Views of Responsible Officials: There is no disagreement with the audit finding. The Finance Committee will review and update the County Purchasing Ordinance to include language to address this issue.