Audit 398456

Criteria Uniform Guidance requires auditees to submit the reporting package and data collection form to the Federal Audit Clearinghouse within nine months after the end of the fiscal year. Grant agreements also require adherence to specified financial reporting deadlines. In addition, the timely preparation and submission of financial documentation is necessary to facilitate the efficient completion of audit procedures and the timely issuance of audited financial statements. Condition The single audit reporting package for the year ended September 30, 2022, was submitted to the Federal Audit Clearinghouse on March 27, 2026. As of the date of this report, the single audit reporting package for the year ended September 30, 2023, has not been submitted. During the course of the audit, we also noted significant delays in the submission of requested supporting documentation, schedules, and other audit requirements. These delays extended audit procedures and postponed the completion of the audit engagement and issuance of the related audit reports. Cause According to Foundation management, the Foundation has limited administrative manpower and does not maintain a dedicated accounting team. Staff resources are primarily focused on on-site operations to support and facilitate the Foundation’s food programs. As a result, financial management responsibilities, including accounting, reporting, and audit support functions, are addressed on a secondary basis, which has contributed to delays in the preparation and submission of required financial information and reports. Effect The delays in providing requested documentation and completing required financial reporting processes resulted in an extended audit timeline and delayed issuance of the audited financial statements. Consequently, the Foundation did not meet certain reporting deadlines required by its grantors and the Uniform Guidance submission requirements for the Federal Audit Clearinghouse. Continued delays may increase the risk of grantor scrutiny, potential funding implications, and reputational risk, as well as additional administrative burden associated with prolonged audit engagements. Questioned Costs None Recommendation Management and the Board of Directors should evaluate the Foundation’s financial management capacity and consider strengthening the accounting and reporting function to ensure timely compliance with grantor and Uniform Guidance requirements. This may include assigning dedicated personnel responsible for finance and accounting activities, engaging qualified outsourced accounting support, or reallocating administrative resources to ensure that financial records, reporting requirements, and audit documentation are prepared and submitted on a timely basis. In addition, management should establish a structured financial closing and reporting calendar aligned with grantor and regulatory deadlines and implement procedures to ensure that audit documentation is compiled and made available in advance of audit fieldwork.