Audit 398373

2025-01 Replacement Reserve and Residual Receipts Accounts Federal Program: Supportive Housing for the Elderly, Federal Assistance Listing No. 14.157 Criteria: Owners shall establish and maintain a replacement reserve to aid in funding extraordinary maintenance and repair and replacement of capital items. The replacement reserve funds must be deposited in a federally insured depository in an interest-bearing account. All earnings including interest on the reserve must be added to the reserve. An amount as required by HUD will be deposited monthly in the reserve fund in accordance with the regulatory agreement. All disbursements from the reserve must be approved by HUD (24 CFR sections 891.405 and 891.605). In addition, any surplus cash in the project funds account (including earned interest) at the end of the fiscal year shall be deposited in a federally insured account within 90 days following the end of the fiscal year. Withdrawals from this account may be made only for project purposes and with the approval of HUD (24 CFR sections 891.400(e) and 891.600(e)). Condition: During the current fiscal year, the entity obtained HUD approval to withdraw funds from both the replacement reserve and the residual receipts account. The amount approved for withdrawal from the replacement reserve was $22,336.05 and the amount approved for withdrawal from the residual receipts account was $29,263.95. The total amount withdrawn from these two accounts is the total amount that was approved. However, the amount withdrawn from the replacement reserve account was $24,650.00 and the amount withdrawn from the residual receipts account was $26,950.00. As a result, $2,313.95 more was withdrawn from the replacement account than the amount approved. The amount withdrawn from the residual receipts account was less than the approved amount by the same $2,313.95. Questioned costs: None Context: The entity had approval to withdraw the total amount of funds that were withdrawn but inadvertently withdrew part of the funds from the wrong account. Effect: Amounts withdrawn from the replacement reserve were more than the approved amounts. Cause: The entity did not reconcile the amounts approved with the amounts withdrawn from each separate account. Recommendation: The entity should reimburse the replacement reserve account from the residual receipts account for $2,313.95. Views of responsible officials and planned corrective actions: A transfer was made on February 5, 2026, the date the error was discovered, in the amount of $2,313.95 to the replacement reserve account.