Audit 395806

Submission of Reports: Federal Agency: U.S. Department of Health and Human Services. Award Name: Access and Delivery Hub for Opioid Use Disorder Services. Program Year: Fiscal Year 2025. ALN: 93.788. Criteria: Management was responsible for submitting certain reports to the grantor including an annual report in accordance with the Uniform Guidance within 120 days after the close of the fiscal year. Condition: During compliance testing, it was determined that this report was not submitted within the required timeframe to the grantor. Context: Required reporting was not submitted to the grantor within the required timeframe. Cause: Management was not aware of the required timeframe of this report and therefore did not submit it to the grantor. Effect: As a result of the condition, the System did not submit required report within the required timeframe. Questioned Costs: None. Repeat Finding: No. Recommendation: In the future, the System should ensure it implements appropriate processes and controls to ensure all necessary reports are provided to the grantor in accordance with related agreements. Views of Responsible Officials: Management acknowledges the finding and will submit this required report to the grantor.

Approval of Timecards: Federal Agency: U.S. Department of Health and Human Services. Award Name: Access and Delivery Hub for Opioid Use Disorder Services. Program Year: Fiscal Year 2025. ALN: 93.788. Criteria: Management was responsible for implementing policies and procedures to ensure salaries and wages reimbursable by the federal award are adequately documented, approved and submitted for reimbursement at appropriate amounts. Condition: During compliance testing, it was determined that although certain timecards selected for testing did not contain inappropriate amounts, no evidence of approval was present which is a deviation in compliance with the above criteria. Context: Two out of fourteen total timecards that were selected for testing did not contain evidence of approval. Cause: The appropriate level of management did not approve the timecards. Effect: As a result of the condition, two out of fourteen total timecards that were selected for testing did not contain evidence of approval. Questioned Costs: None. Repeat Finding: No. Recommendation: In the future, the System should implement appropriate processes and controls to ensure all timecards are approved by the appropriate level of management. Views of Responsible Officials: Management acknowledges the finding and will ensure all timecards are approved in the future.

Payroll Allocations: Federal Agency: U.S. Department of Health and Human Services. Award Name: Access and Delivery Hub for Opioid Use Disorder Services. Program Year: Fiscal Year 2025. ALN: 93.788. Criteria: Management was responsible for implementing policies and procedures to ensure salaries and wages reimbursable by the federal award are approved and submitted for reimbursement at appropriate amounts. Condition: During compliance testing, it was determined that certain payroll expenses related to an employee whose wages are reimbursed by the federal award, were not properly allocated to the federal award. Context: Improper allocations of one employee's wages resulted in an under-allocation totaling $9,287 to the federal award during the year ended June 30, 2025. Cause: The allocation percentages were not appropriately updated in the underlying accounting system. Effect: As a result of the condition, the payroll expenses related to the federal award were under-reported during the year ended June 30, 2025. Questioned Costs: None. Repeat Finding: No. Recommendation: In the future, the System should implement appropriate processes and controls to ensure the underlying accounting system is updated timely and appropriately for changes in payroll allocations. Views of Responsible Officials: Management acknowledges the finding and ensures to implement appropriate processes and controls to update the system accordingly as needed.