Audit 395594

U.S. Department of Education – Student Financial Assistance Cluster Federal Assistance Listing No. 84.007, Federal Supplemental Education Opportunity Grants Federal Assistance Listing No. 84.268, Federal Direct Student Loans Federal Assistance Listing No. 84.063, Federal Pell Grant Program Federal Assistance Listing No. 84.033, Federal Work Study Program year 2024-2025 Criteria or specific requirement – Special tests and provisions – Enrollment Reporting - (Pell, 34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309). Condition – Upon a student’s change in attendance levels, graduation, withdrawal, dropped out or enrolled but never attended, the student’s enrollment status and detail should be accurately and timely reported in the campus-level and program - level enrollment detail to be consistent with the student’s academic files and other institutional records. Cause – The University restructured its technical programs from a payment period term format to a standard term model. This change with these programs was not properly reflected in the enrollment status reporting query used by the Student Financial Aid and Institutional Research to use to update the enrollment reporting. Effect or potential effect – The information maintained by the institution was not timely submitted to the National Student Loan Data System (NSLDS). Questioned costs – None. Context – Out of a population of 931 students who had a change in attendance from the University during the year, a sample of 40 students were selected. The University had 7 students’ change in status which was not timely submitted. Our sampling method was not, and was not intended to be, statistically valid. Identification as a repeat finding – N/A. Recommendation –Take steps to ensure institutional documentation throughout various departments is consistent and continue to update institutional policies and procedures regarding internal controls on enrollment reporting. Views of responsible officials and planned corrective actions – The University’s management and board agree and will continue to have internal management meetings and evaluate the processes utilized for updating systems for changes in student status.