FAC Explorer

Audit 395408

FY End
2025-06-30
Total Expended
$28.55M
Findings
5
Programs
15
Organization: Saint Mary's College of California (CA)
Year: 2025 Accepted: 2026-03-27
Auditor: BAKER TILLY US LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1191482 2025-001 Material Weakness Yes C
1191483 2025-001 Material Weakness Yes C
1191484 2025-001 Material Weakness Yes C
1191485 2025-001 Material Weakness Yes C
1191486 2025-001 Material Weakness Yes C

Programs

ALN Program Spent Major Findings
84.268 FEDERAL DIRECT STUDENT LOANS $22.30M Yes 1
84.063 FEDERAL PELL GRANT PROGRAM $3.84M Yes 1
84.033 FEDERAL WORK-STUDY PROGRAM $558,000 Yes 1
84.038 FEDERAL PERKINS LOAN PROGRAM_FEDERAL CAPITAL CONTRIBUTIONS $425,000 Yes 1
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $369,000 Yes 0
84.042 TRIO STUDENT SUPPORT SERVICES $273,000 Yes 0
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $219,000 Yes 1
47.049 MATHEMATICAL AND PHYSICAL SCIENCES $166,000 Yes 0
47.050 GEOSCIENCES $130,000 Yes 0
84.411 EDUCATION INNOVATION AND RESEARCH (FORMERLY INVESTING IN INNOVATION (I3) FUND) $95,000 Yes 0
94.006 AMERICORPS STATE AND NATIONAL 94.006 $90,000 Yes 0
93.866 AGING RESEARCH $48,000 Yes 0
45.162 PROMOTION OF THE HUMANITIES TEACHING AND LEARNING RESOURCES AND CURRICULUM DEVELOPMENT $21,000 Yes 0
43.003 EXPLORATION $12,000 Yes 0
47.084 NSF TECHNOLOGY, INNOVATION, AND PARTNERSHIPS $2,000 Yes 0

Contacts

Name Title Type
LEJGNN7CS53N Seong Nevins Auditee
9256314000 Rebekah Martin Auditor
No contacts on file

Notes to SEFA

The accompanying schedule of expenditures of federal (the Schedule) includes the federal award activity of Saint Mary's College of California under programs of the federal government for the year ended June 30, 2025. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net assets or cash flows of the College.
Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement
Saint Mary's College of California has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
The Federal Perkins Loan Program (ALN 84.038) is administered directly by Saint Mary's College of California, and balances and transactions relating to this program are included in the College's financial statements. Loans outstanding at the beginning of the year are included in the federal expenditures presented in the Schedule. Federal Perkins loans outstanding at June 30, 2025 totaled $272. (Dollars in thousands)

Finding Details

Finding 2025-001
Finding 2025-001: Significant Deficiency - Lack of Documented Controls - Cash Management Program: Student Financial Assistance Cluster Assistance Listing Number: various Federal Agency: U.S. Department of Education Federal Award Identification Number: various Federal Award Year: June 30, 2025 Repeat finding: 2024-001 Criteria: The Uniform Guidance requires recipients of federal awards to administer its federal programs with an adequate system of internal controls over applicable compliance requirements. Condition/Context: For six of eight selected G5/G6 Title IV drawdown transactions, there was no documented internal controls in place over cash management drawdowns. Despite the lack of documented controls over the cash drawdowns, there were no compliance exceptions noted. The sample was not a statistically valid sample. Cause: The College indicated the control of review was more informal/verbal and although had started documenting via email during the year, the documentation was not maintained. Questioned Costs: Not applicable Effect: The College could drawdown an incorrect amount although compensation controls/reconciliations would likely catch the error. Recommendation: The College should document controls in place to ensure cash drawdowns are complete and accurate. This should include a review by someone other than the preparer prior to the drawdown being requested in G5/G6. Management's Response: Management has implemented internal controls during fiscal year 2025 ensuring proper documentation.