Audit 395071

Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2024 - 2025 Criteria or Specific Requirement - Special Tests: NSLDS Reporting 34 CFR 690.83(b)(2) and 34 CFR 685.309 Condition - Enrollment changes were not reported to the National Student Loan Data System (NSLDS) on a timely and accurate basis. Cause - The University did not appropriately report changes in enrollment status to NSLDS. Effect or Potential Effect - NSLDS was not notified of student enrollment status changes for Direct Loan and Pell Grant recipients in a timely or accurate manner. Questioned Costs - None Context - Out of a population of 2,707 student enrollment status changes requiring reporting to NSLDS, a sample of 25 students with status changes were selected for testing. Our sample was not, and was not intended to be statistically valid. The program enrollment effective date reported to NSLDS did not agree to the student information system, Colleague, for three students tested. For two students tested, the incorrect enrollment status was reported to NSLDS. Identification as a Repeat Finding - Repeat finding, 2024-006 Recommendation - The University should review and update controls in place to ensure accurate and timely enrollment reporting to NSLDS.

Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2024 - 2025 Criteria or Specific Requirement - Special Tests: Return of Title IV Funds 34 CFR 668.22 Condition - Return of Title IV funds were not calculated correctly and funds were not returned within the required time frame. Evidence of review of return calculations is not maintained. Cause - The University calculated a return for three students who completed more than 60% of the payment period. The incorrect amount of Title IV assistance earned was used in determining the postwithdrawal disbursement for three students. For two students, amounts required to be returned were not returned to the Department of Education or removed from the students' accounts within the required time frame. The University does not maintain evidence of review of return of Title IV calculations prepared by the financial aid counselors. Effect or Potential Effect - The incorrect amount of funds were returned and funds were not returned within the required time frame. Questioned Costs - $10,143 Context - Out of a population of 179 official and unofficial withdrawals of students who received Student Financial Assistance, a sample of 20 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For three students, the University calculated a return and returned the funds to the Department of Education, however, the students completed more than 60% of the payment period, therefore, no return was required. For three students, the incorrect amount of Title IV assistance was used in determining the post-withdrawal disbursement which resulted in two students receiving more aid than was earned, and one student receiving less aid than was earned. For two students, the funds were not returned to the Department of Education and the credit to the students' account was not made within the required time frame. Identification as a Repeat Finding - Repeat finding, 2024-003 Recommendation - The University should update their controls to ensure inputs used to calculate the return are accurate and agree to institutional records. The University should review its processes for ensuring return of funds are returned in a timely manner.

Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2024 - 2025 Criteria or Specific Requirement - Special Reporting ED Form 646-1, Fiscal Operations Report and Application to Participate (FISAP) Condition - Amounts reported for tuition and fees do not agree to the institution's underlying records. Cause - Improper reports with clerical inaccuracies were utilized in the preparation of the FISAP. Effect or Potential Effect - The incorrect amount of tuition and fees were reported on the FISAP. Questioned Costs - None Context - Reports used by the institution to report tuition and fees for the award year July 1, 2023 to June 30, 2024 contained a clerical error. Additionally, the reports were intended for budgeting purposes and did not reflect actual results therefore the information reported did not agree to the underlying financial records of the institution. Identification as a Repeat Finding - N/A Recommendation - The University should review and update the controls in place to gather and report information to ensure agreement to the underlying financial records of the institution.