Title: Note 1. General
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance is presented using the modified accrual basis of accounting, which is described in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022.
De Minimis Rate Used: Y
Rate Explanation: The County has elected to use the 10 percent de minimis indirect cost rate as covered in 2 CFR 200.414 (f) Indirect Costs.
The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance (the "Schedule") includes the federal and state activity of Charlotte County, Florida (the "County"). The County reporting entity is defined in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022. All federal financial assistance programs received directly from federal agencies, as well as federal financial assistance programs passed through other government agencies, are included in the schedule. The Schedule is presented in accordance with uniform guidance.
Title: Note 3. Contingencies
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance is presented using the modified accrual basis of accounting, which is described in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022.
De Minimis Rate Used: Y
Rate Explanation: The County has elected to use the 10 percent de minimis indirect cost rate as covered in 2 CFR 200.414 (f) Indirect Costs.
Grant monies received by the County are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the County does not believe that such disallowances, if any, would have a material effect on the financial position of the County. As of September 30, 2022, there was no material questioned or disallowed costs as a result of grant audits in process or completed of which management was aware. Any adjustments to grant funding are recorded in the year the adjustment occurs.
Title: Note 4.Disaster Grants-Public Assistance(Presidentially Declared Disasters)
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance is presented using the modified accrual basis of accounting, which is described in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022.
De Minimis Rate Used: Y
Rate Explanation: The County has elected to use the 10 percent de minimis indirect cost rate as covered in 2 CFR 200.414 (f) Indirect Costs.
After a presidentially declared disaster, Federal Emergency Management Agency ("FEMA") provides Disaster Grants - Public Assistance (Presidentially Declared Disasters) (Assistance Listing #97.036) to reimburse eligible costs associated with repair, replacement or restoration of disaster-damaged facilities. The federal government makes reimbursements in the form of cost-shared grants that require state matching funds. Current FEMA obligation for Hurricane Irma, which occurred in September 2017, stands at $9,705,103 in federal funding, excluding County share. $500,578 of the approved expenditures for Hurricane Irma are recognized on the Schedule in the fiscal year September 30, 2022. Hurricane Ian struck Charlotte County on September 28, 2022, and was presidentially declared a disaster on September 29, 2022. Federal award for hurricane recovery was issued by FEMA on September 30, 2022, although the amount of obligated Federal Funds was not determined.
Title: Note 5. Assistance Provided through COVID-19 Financial Assistance Programs
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance is presented using the modified accrual basis of accounting, which is described in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022.
De Minimis Rate Used: Y
Rate Explanation: The County has elected to use the 10 percent de minimis indirect cost rate as covered in 2 CFR 200.414 (f) Indirect Costs.
As a result of the emergency declaration due to the COVID-19 pandemic, Coronavirus Aid, Relief, and Economic Security (CARES) Act became Public Law, which mandated federal financial assistance, inclusive of Local Governments and Health Care Providers. The County received assistance from two Funds established by the Act - the Coronavirus Relief Fund (CRF) Assistance Listing #21.019 and the Provider Relief Fund (PRF) Assistance Listing #93.498. During Fiscal Year 2022 CARES Act funding was passed indirectly through other Assistance Listing programs, with the most significant expenditure amount of $817,843 recorded under Assistance Listing #20.507, managed by the Department of Transportation.
Title: Note 6. Assistance Provided through Provider Relief Funds
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance is presented using the modified accrual basis of accounting, which is described in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022.
De Minimis Rate Used: Y
Rate Explanation: The County has elected to use the 10 percent de minimis indirect cost rate as covered in 2 CFR 200.414 (f) Indirect Costs.
The County amount of Provider Relief Funds ("PRF"), Assistance Listing Number 93.498, was distributed through the US Department of Health and Human Services. The County received $73,623 in PRF funding for eligible expenditures during the fiscal year 2022, which is excluded from SEFA for fiscal year ended September 30, 2022 in accordance with OMB guidance, to be reported at a future date.
Title: Note 7. Assistance Provided through American Rescue Plan Act
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards and the Schedule of State Financial Assistance is presented using the modified accrual basis of accounting, which is described in Note 1 to the County's Basic Financial Statements for the fiscal year ended September 30, 2022.
De Minimis Rate Used: Y
Rate Explanation: The County has elected to use the 10 percent de minimis indirect cost rate as covered in 2 CFR 200.414 (f) Indirect Costs.
Subsequent to CARES Act, American Rescue Plan Act of 2021 (ARPA) was adopted in March 2021. Section 9901 of the Act authorizes Coronavirus State and Local Fiscal Recovery Funds (CSLFRF), funding a variety of local projects in response to the health emergency under Assistance Listing #21.027. Charlotte County expended $19,528,313 of CSLFRF funds according to the funding agreement with the Department of Treasury during the fiscal year ended September 30, 2022. ARPA funding was also passed through other Assistance Listing programs, with the most significant expenditure amount of $550,732 recorded under Assistance Listing #93.568, managed by the Department of Health and Human Services.