Audit 393444

Information on the Federal Program – Department of Education, Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program, CFDA 84.007; Federal Work-Study Program, CFDA 84.033; Federal Pell Grant Program, CFDA 84.063; Federal Direct Student Loan Program, CFDA 84.268. Program Year – July 1, 2024 – June 30, 2025 Criteria for Specific Requirement – The Department of Education requires the College to report the disbursement dates and amounts on student ledges that match the disbursement dates and amounts reported to the Common Origination and Disbursement (COD) (685.301). Condition – During our testing, we noted 17 of the 25 disbursements tested had incorrect Pell and/or Direct Loan disbursement dates reported to the Common Origination and Disbursement (COD) system. Questioned Costs – None – nonmonetary finding Context – The College did not have an official policy outlining the steps for updating these dates and turnover in the department that handles this reporting. Cause – The College does not have an official policy outlining the steps for updating these dates and turnover in the department that handles this reporting. Effect – The College is not in compliance with Department of Education regulations. Identification as a Repeat Finding – N/A Recommendation – We recommend the College evaluate its procedures and policies around reporting Pell and Direct Loan disbursements to COD to ensure that student information is reported accurately and timely. Views of Responsible Officials and Planned Corrective Actions – The College implemented a new financial aid system in FY26 which includes built in controls to detect and flag disbursement date discrepancies throughout the disbursement process. The reconciliation files generated from the new system include a comparison of disbursement dates which makes any differences easy to see and rectify.