Audit 393324

Federal Program - Federal Direct Student Loan Program, Federal Pell Grant Program, Federal Supplemental Education Opportunity Grant Program Federal Agency - U.S. Department of Education Pass-Through Entity - Not Applicable Assistance Listing Number – 84.268, 84.063, 84.007 Award Number - P268K252891, P063P242891, P007A243566 Federal Award Year - June 30, 2025 Criteria: 34 CFR 685.309(b) states that upon receipt of an enrollment report from the Secretary, a school must update all information included in the report and return the report to the Secretary in the manner and format prescribed by the Secretary and within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition/Context: For twenty-one of the twenty-five students tested, the students' enrollment status were reported incorrectly and/or not in a timely or accurate manner. For nine students that graduated, the students' status were incorrectly reported as withdrawn. For nine students the students' change in status were not reported within 60 days. For fourteen students tested the students' NSLDS effective change in status date did not agree to the institutional record. The sample was not a statistically valid sample. Cause: The College identified that there was turnover in the Institutional Effectiveness Office which caused the delay and inaccuracy in the reporting to the NSLDS. There was also not sufficient training on the matter or individuals available to verify the original reporting. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by the schools. If an institution does not review, update, and verify student enrollment statuses, effective dates of the enrollment status, and other information, then the Title IV student loan records will be inaccurate, which impacts student loan repayments. Questioned Costs: None. Recommendation: It is recommended that policies and procedures be put in place to verify that the correct effective dates and status changes are reported to NSLDS within required time frames, as well as create a process internally to track all students' whose status changed and verify against the roster submitted to NSLDS. This could include a review of withdrawal or graduation dates compared to the effective dates reported to NSLDS to make sure they are accurate. View of Responsible Officials and Planned Corrective Action: The College is dedicated to ensuring the accuracy of reporting to the NSLDS. The following is how the College plans to verify the integrity of NSLDS reporting: The staff responsible for correcting records will receive targeted instruction emphasizing accuracy, verification and accountability. A secondary verification process is planned to be put in place to ensure that a secondary review is performed to confirm reported information and address any discrepancies.