FAC Explorer

Audit 393079

FY End
2025-06-30
Total Expended
$3.00M
Findings
1
Programs
1
Organization: Palo Alto History Museum (CA)
Year: 2025 Accepted: 2026-03-20
Auditor: BRYMAR CPA LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1181796 2025-001 Material Weakness Yes L

Programs

ALN Program Spent Major Findings
14.251 ECONOMIC DEVELOPMENT INITIATIVE, COMMUNITY PROJECT FUNDING, AND MISCELLANEOUS GRANTS $3.00M Yes 1

Contacts

Name Title Type
QB7JUUGQM239 Diane Moon Auditee
6503223089 Michael Bryant Auditor
No contacts on file

Notes to SEFA

The above schedule of expenditures of federal awards includes the federal grant activity of the Organization and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements.
Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
The Organization elected to use the 10% de minimus cost rate.

Finding Details

Finding 2025-001
Information on the Federal Program: Assistance Listing Number 14.251— Economic Development Initiative, Community Project Funding, And Miscellaneous Grants, United States Department of Housing and Urban Development. Pass-Through Entity: Not applicable. Award Number: B-22-CP-CA-0071. Compliance Requirements: Reporting. Type of Finding: Significant deficiency in internal control over the major federal program. Criteria: Grant requirements specify that semi-annual performance reports must be submitted to the U.S. Department of Housing and Urban Development. These reports should be reviewed and approved by someone other than the individual who prepared them. Condition: For the year ended June 30, 2025, although the report selected for testing was complete and accurately presented, our review found that it was not reviewed by a designated individual other than the preparer prior to submission to the U.S. Department of Housing and Urban Development. Cause: At the time of submission, key program management personnel had turned over, and an additional key individual was on extended leave, resulting in limited availability for proper review. Effect: The reports were submitted to the U.S. Department of Housing and Urban Development for the year ended June 30, 2025, without independent review by someone other than the preparer. Questioned Costs: None Context: Management, concerned about further delays and potential noncompliance with reporting deadlines, chose to submit the report without independent review. Repeat Finding: No Recommendation: To ensure compliance with grant requirements, management should establish and implement a formal process that assigns responsibility for the independent review and approval of reports prior to submission. This process should include designating backup personnel to perform reviews in the event of staff turnover or extended absences, thereby maintaining oversight and accountability. Views of Responsible Official: Management acknowledges the deficiency in internal controls related to independent review and approval of reports prior to submission. A policy will be put into place identifying the Board Treasurer as the responsible person to review and review the reports. Should the Board Treasurer not be available, the Finance Committee Chair will assume those responsibilities.