Audit 392808

Criteria – Per 34 CFR 685.309, schools must complete and return within 30 days the Enrollment Reporting roster file sent by the Department of Education. Once received, the institution must update for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date, and submit the changes electronically through the batch method or the NSLDS website. Institutions are responsible for timely reporting, whether they report directly or via a third party servicer. Unless the school expects to complete its next roster within 60 days, the school must notify the lender or the guaranty agency within 30 days, if it discovers that a student who received a loan either did not enroll or ceased to be enrolled on at least a half-time basis. Condition – During our testing of enrollment reporting for the year ended June 30, 2025, we selected a total of 25 students who had either graduated or ceased enrollment during the year. For five out of the 25 students tested, we noted that their status was not properly updated within the required timeframe. Cause – There was an oversight by the District. Possible Asserted Effect – The District did not report information accurately to NSLDS. Known Questioned Costs – None Recommendation – The District should ensure they are reporting all students who received Title IV funding accurately and timely to NSLDS Views of Responsible Officials – Management acknowledges the finding and the District has corrected identified inaccurate records. The District has updated written procedures, completed additional training, and put controls in place to ensure that enrollment reporting is completely accurately and timely.