Audit 387334

Finding – Special Tests and Provisions: Enrollment Reporting – Federal Direct Student Loan Program, Assistance Listing Number 84.268; June 30, 2025 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the institution, must be accurately reported within 30 days whenever attendance changes for a student, unless a roster will be submitted within 60 days. The changes include reductions or increases in attendance levels, withdrawals, graduations, and approved leaves of absence. It is the institution’s responsibility, as a participant in the Title IV aid programs, to monitor and report these changes to the National Student Loan Data System (“NSLDS”). (NSLDS Enrollment Reporting Guide November 2022, and 34 CFR 685.309(b)) Condition Found Of the eleven students selected for enrollment reporting testing, one student within the sample was reported to NSLDS outside the maximum 60-day window. Note that this was not a statistically valid sample. Questioned Costs None. Cause Within the University's student information system, PowerCampus, the degree verifier report was not cross referenced with the graduation report. This student was on the degree verifier report but did not appear on graduation report, which is the report that is sent to the National Student Clearinghouse ("NSC") who then transmits information to NSLDS on behalf of the University. Effect A student’s enrollment status determines eligibility for in-school status, deferment, grace periods, and repayments, as well as the government’s payment of interest subsidies. The notification of student status changes to NSLDS will cause a student to enter into a grace period and determine a repayment date and, therefore, accurate and timely notification of student status to NSLDS is needed. Identification as a Repeat Finding Not a repeating finding. Recommendation The University should remain vigilant in its oversight over timely communication of enrollment reporting detail to NSC and from NSC to NSLDS as it is the University's responsibility to ensure this information is received timely by NSLDS, regardless of report errors within their system. The University should also ensure that information provided to NSC for reporting is accurate and complete to the information in the PowerCampus system. The University should review the graduation report that was provided to NSC to ensure there are not additional students that may need to be reported correctly. Views of Responsible Officials and Correct Actions See Corrective Action Plan.