AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The program requires that all purchases above the micro purchase threshold be procured using various competitive methods. Condition and context: Culver School District procured two vendor contracts over the micro purchase threshold without obtaining an adequate number of quotes. Cause: A new Nutrition Manager began the position during the fiscal year ended June 30, 2022 and was not provided with the proper training regarding required procurement methods. Effect: Two procurements awarded to vendors were not bid in a competitive manner. Recommendation: We recommend the District ensure training is provided to all employees with federal procurement responsibilities prior to conducting such procurement. Views of responsible officials: The District has researched and identified a training through the Oregon Department of Education, USDA and The Institute of Child Nutrition where procurement was a topic on the agenda. The Nutrition Supervisor attended this training in August of 2022. The District will also continue to look for additional procurement trainings and resources that can be attended on an annual basis for all employees involved with federal procurement responsibilities. The District has also established a contact with the Oregon Department of Education and the Oregon Child Nutrition Coalition to reach out when questions arise in regard to procurement. The District will also be reviewing vendor totals on a more frequent basis throughout the year to identify if certain vendors are nearing the micro purchase threshold and if additional quotes need to be obtained from other vendors.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The program requires that all purchases above the micro purchase threshold be procured using various competitive methods. Condition and context: Culver School District procured two vendor contracts over the micro purchase threshold without obtaining an adequate number of quotes. Cause: A new Nutrition Manager began the position during the fiscal year ended June 30, 2022 and was not provided with the proper training regarding required procurement methods. Effect: Two procurements awarded to vendors were not bid in a competitive manner. Recommendation: We recommend the District ensure training is provided to all employees with federal procurement responsibilities prior to conducting such procurement. Views of responsible officials: The District has researched and identified a training through the Oregon Department of Education, USDA and The Institute of Child Nutrition where procurement was a topic on the agenda. The Nutrition Supervisor attended this training in August of 2022. The District will also continue to look for additional procurement trainings and resources that can be attended on an annual basis for all employees involved with federal procurement responsibilities. The District has also established a contact with the Oregon Department of Education and the Oregon Child Nutrition Coalition to reach out when questions arise in regard to procurement. The District will also be reviewing vendor totals on a more frequent basis throughout the year to identify if certain vendors are nearing the micro purchase threshold and if additional quotes need to be obtained from other vendors.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The non-federal entity must have and use documented procurement procedures, consistent with CFR 200.320 for any procurements exceeding the micro-purchase threshold of $10,000, and must maintain records to detail the history of procurement including (1) rationale for the method of procurement, (2) selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. Small purchases (between $10,000 and $250,000) require price or rate quotations from an adequate number of qualified sources. Additionally, the non-federal entity must maintain written standards of conduct covering conflicts of interest for its employees engaged in the selection, award and administration of federal contracts. Condition and context: Culver School District maintains written board policies regarding procurement, however they are not sufficiently developed to meet the requirements for federal procurement as required by CFR 200.320, described above. We identified three procurements during the fiscal year which exceeded the micro-purchase threshold of $10,000. Two of the contracts were not procured in accordance with the federal procurement requirement: one contract received only one quote, the other had no quotes. Cause: In addition to the lack of formal documentation with relation to federal procurement described above, the Nutrition Manager did not receive adequate training related to using competitive methods of procurements for large awards. Effect: Two of three procurements were awarded without evidence of employing competitive methods. Recommendation: We recommend the District revisit their procurement policies to ensure they comply with requirements related to federal procurement. Additionally, annual training should be required for all employees with federal procurement responsibilities. Views of responsible officials: The District is reviewing the current procurement policies to identify what changes are necessary to be compliant with federal guidelines on procurement. The District has also researched and selected a procurement training for the Nutrition Department to attend. The District will also be researching what trainings can be attended on an annual basis for all employees that have federal procurement responsibilities.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The non-federal entity must have and use documented procurement procedures, consistent with CFR 200.320 for any procurements exceeding the micro-purchase threshold of $10,000, and must maintain records to detail the history of procurement including (1) rationale for the method of procurement, (2) selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. Small purchases (between $10,000 and $250,000) require price or rate quotations from an adequate number of qualified sources. Additionally, the non-federal entity must maintain written standards of conduct covering conflicts of interest for its employees engaged in the selection, award and administration of federal contracts. Condition and context: Culver School District maintains written board policies regarding procurement, however they are not sufficiently developed to meet the requirements for federal procurement as required by CFR 200.320, described above. We identified three procurements during the fiscal year which exceeded the micro-purchase threshold of $10,000. Two of the contracts were not procured in accordance with the federal procurement requirement: one contract received only one quote, the other had no quotes. Cause: In addition to the lack of formal documentation with relation to federal procurement described above, the Nutrition Manager did not receive adequate training related to using competitive methods of procurements for large awards. Effect: Two of three procurements were awarded without evidence of employing competitive methods. Recommendation: We recommend the District revisit their procurement policies to ensure they comply with requirements related to federal procurement. Additionally, annual training should be required for all employees with federal procurement responsibilities. Views of responsible officials: The District is reviewing the current procurement policies to identify what changes are necessary to be compliant with federal guidelines on procurement. The District has also researched and selected a procurement training for the Nutrition Department to attend. The District will also be researching what trainings can be attended on an annual basis for all employees that have federal procurement responsibilities.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The program requires that all purchases above the micro purchase threshold be procured using various competitive methods. Condition and context: Culver School District procured two vendor contracts over the micro purchase threshold without obtaining an adequate number of quotes. Cause: A new Nutrition Manager began the position during the fiscal year ended June 30, 2022 and was not provided with the proper training regarding required procurement methods. Effect: Two procurements awarded to vendors were not bid in a competitive manner. Recommendation: We recommend the District ensure training is provided to all employees with federal procurement responsibilities prior to conducting such procurement. Views of responsible officials: The District has researched and identified a training through the Oregon Department of Education, USDA and The Institute of Child Nutrition where procurement was a topic on the agenda. The Nutrition Supervisor attended this training in August of 2022. The District will also continue to look for additional procurement trainings and resources that can be attended on an annual basis for all employees involved with federal procurement responsibilities. The District has also established a contact with the Oregon Department of Education and the Oregon Child Nutrition Coalition to reach out when questions arise in regard to procurement. The District will also be reviewing vendor totals on a more frequent basis throughout the year to identify if certain vendors are nearing the micro purchase threshold and if additional quotes need to be obtained from other vendors.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The program requires that all purchases above the micro purchase threshold be procured using various competitive methods. Condition and context: Culver School District procured two vendor contracts over the micro purchase threshold without obtaining an adequate number of quotes. Cause: A new Nutrition Manager began the position during the fiscal year ended June 30, 2022 and was not provided with the proper training regarding required procurement methods. Effect: Two procurements awarded to vendors were not bid in a competitive manner. Recommendation: We recommend the District ensure training is provided to all employees with federal procurement responsibilities prior to conducting such procurement. Views of responsible officials: The District has researched and identified a training through the Oregon Department of Education, USDA and The Institute of Child Nutrition where procurement was a topic on the agenda. The Nutrition Supervisor attended this training in August of 2022. The District will also continue to look for additional procurement trainings and resources that can be attended on an annual basis for all employees involved with federal procurement responsibilities. The District has also established a contact with the Oregon Department of Education and the Oregon Child Nutrition Coalition to reach out when questions arise in regard to procurement. The District will also be reviewing vendor totals on a more frequent basis throughout the year to identify if certain vendors are nearing the micro purchase threshold and if additional quotes need to be obtained from other vendors.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The non-federal entity must have and use documented procurement procedures, consistent with CFR 200.320 for any procurements exceeding the micro-purchase threshold of $10,000, and must maintain records to detail the history of procurement including (1) rationale for the method of procurement, (2) selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. Small purchases (between $10,000 and $250,000) require price or rate quotations from an adequate number of qualified sources. Additionally, the non-federal entity must maintain written standards of conduct covering conflicts of interest for its employees engaged in the selection, award and administration of federal contracts. Condition and context: Culver School District maintains written board policies regarding procurement, however they are not sufficiently developed to meet the requirements for federal procurement as required by CFR 200.320, described above. We identified three procurements during the fiscal year which exceeded the micro-purchase threshold of $10,000. Two of the contracts were not procured in accordance with the federal procurement requirement: one contract received only one quote, the other had no quotes. Cause: In addition to the lack of formal documentation with relation to federal procurement described above, the Nutrition Manager did not receive adequate training related to using competitive methods of procurements for large awards. Effect: Two of three procurements were awarded without evidence of employing competitive methods. Recommendation: We recommend the District revisit their procurement policies to ensure they comply with requirements related to federal procurement. Additionally, annual training should be required for all employees with federal procurement responsibilities. Views of responsible officials: The District is reviewing the current procurement policies to identify what changes are necessary to be compliant with federal guidelines on procurement. The District has also researched and selected a procurement training for the Nutrition Department to attend. The District will also be researching what trainings can be attended on an annual basis for all employees that have federal procurement responsibilities.
AL 10.553, 10.555, 10.559 Child Nutrition Cluster, US Department of Agriculture, Award ID: 1603003, Award Year: July 1, 2022 ? June 30, 2022. Criteria: The non-federal entity must have and use documented procurement procedures, consistent with CFR 200.320 for any procurements exceeding the micro-purchase threshold of $10,000, and must maintain records to detail the history of procurement including (1) rationale for the method of procurement, (2) selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. Small purchases (between $10,000 and $250,000) require price or rate quotations from an adequate number of qualified sources. Additionally, the non-federal entity must maintain written standards of conduct covering conflicts of interest for its employees engaged in the selection, award and administration of federal contracts. Condition and context: Culver School District maintains written board policies regarding procurement, however they are not sufficiently developed to meet the requirements for federal procurement as required by CFR 200.320, described above. We identified three procurements during the fiscal year which exceeded the micro-purchase threshold of $10,000. Two of the contracts were not procured in accordance with the federal procurement requirement: one contract received only one quote, the other had no quotes. Cause: In addition to the lack of formal documentation with relation to federal procurement described above, the Nutrition Manager did not receive adequate training related to using competitive methods of procurements for large awards. Effect: Two of three procurements were awarded without evidence of employing competitive methods. Recommendation: We recommend the District revisit their procurement policies to ensure they comply with requirements related to federal procurement. Additionally, annual training should be required for all employees with federal procurement responsibilities. Views of responsible officials: The District is reviewing the current procurement policies to identify what changes are necessary to be compliant with federal guidelines on procurement. The District has also researched and selected a procurement training for the Nutrition Department to attend. The District will also be researching what trainings can be attended on an annual basis for all employees that have federal procurement responsibilities.