Audit 38709

FY End
2022-06-30
Total Expended
$2.17M
Findings
2
Programs
10
Year: 2022 Accepted: 2022-11-20

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
42414 2022-003 Material Weakness Yes P
618856 2022-003 Material Weakness Yes P

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $1.06M Yes 1
84.010 Title I Grants to Local Educational Agencies $222,014 - 0
32.009 Emergency Connectivity Fund Program $109,400 - 0
10.553 School Breakfast Program $81,269 - 0
10.555 National School Lunch Program $23,704 - 0
10.560 State Administrative Expenses for Child Nutrition $19,734 - 0
84.027 Special Education_grants to States $15,427 - 0
93.778 Medical Assistance Program $14,977 - 0
10.649 Pandemic Ebt Administrative Costs $614 - 0
84.173 Special Education_preschool Grants $316 - 0

Contacts

Name Title Type
Z5B3UMGK1BK9 Erica Smith Auditee
2175937116 Valerie Flynn Auditor
No contacts on file

Notes to SEFA

Title: Subrecipients Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Central Community Unit School District 3 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Of the federal expenditures presented in the schedule, Central Community Unit School District 3 provided no federal awards to subrecipients.
Title: Non-Cash Assistance Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Central Community Unit School District 3 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The following amounts were expended in the form of non-cash assistance by Central Community Unit School District 3 and are included in the Schedule of Expenditures of Federal Awards: Non-Cash Commodities (CFDA 10.555) $41,842
Title: Other Information Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Central Community Unit School District 3 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Central Community Unit School District 3 did not have any insurance coverage in effect paid with Federal funds during the fiscal year. Also, the District had no Federal grants requiring matching expenditures.
Title: Reconciliation of SEFA to Financial Statements - Expenditures Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Central Community Unit School District 3 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Total expenditures per SEFA $2,169,632 plus July 2021 ESSER II expenditures mistakenly reported on FY21 SEFA $255,917 less Medicaid administrative fees not reported in financial statements ($159) less Government donated commodities not reported in financial statements ($41,842) equals Total federal expenditures per financial statements $2,383,548.

Finding Details

Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper. Effect: The limited number of personnel limits the overall effectiveness of internal control. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal control. Recommendation: The District needs to segregate duties where possible and create checks and balances. The Board should be aware of this problem and closely review and approve all financial related information. Management's response: The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions.
Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper. Effect: The limited number of personnel limits the overall effectiveness of internal control. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal control. Recommendation: The District needs to segregate duties where possible and create checks and balances. The Board should be aware of this problem and closely review and approve all financial related information. Management's response: The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions.