Audit 386921

2025-003: Special Tests and Provisions - NSLDS Reporting Criteria – Institutions are responsible for accurately reporting all Campus-Level record data elements to NSLDS. Condition – The examination disclosed 1 student, out of 25 student files tested for enrollment status changes, whose enrollment status effective date was reported inaccurately. According to the student's academic record, the student dropped on November 15, 2024; however, the effective date reported to NSLDS was November 18, 2024. Cause – The institution did not update NSLDS with the correct effective date. Effect – The student's enrollment status was not accurately reflected in NSLDS. Recommendation – We recommend that the institution strengthen oversight procedures to ensure that student enrollment status changes are reported accurately and timely to NSLDS. Management’s Response – Upon notification of the reporting error, the institution corrected the enrollment status effective date in both the National Student Clearinghouse (NSC) and NSLDS to reflect the student's actual withdrawal date of November 15, 2024. To prevent future reporting errors, the Registrar's Office will implement an additional procedural verification step in the enrollment status reporting process. This step will include a review of effective dates prior to submission to NSC and NSLDS. The Registrar will also ensure appropriate staff training and oversight as process documentation is developed and implemented in the new student information system.