Notes to SEFA
The accompanying schedule of expenditures of federal awards (the Schedule) includes the direct and indirect award activity of Brandywine Conservancy & Museum of Art and Subsidiary’s (collectively, “the Organization”) under programs of the federal government for the year ended June 30, 2025, and has been prepared in accordance with accounting principles generally accepted in the United States. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets or cash flows of the Organization.
Expenditures reported on the Schedule are reported on the accrual basis of accounting. Federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and accordingly, when such funds are received in advance, they are recorded as deferred revenue until earned. Once costs are incurred on reimbursement grants, a receivable from the granting agency is recorded. Grant revenues are also considered earned upon the purchase of a capital asset.
Federal expenditures are recognized following, as applicable, the cost principles contained in 2 CFR, Part 200, Subpart E, Cost Principles, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Additionally, expenditures incurred for various programs may exceed the amounts awarded from the respective pass-through entity or agency. The amounts reported on the Schedule are limited to the award amounts. Amounts in excess of this amount are paid out of nonfederal sources.
Allowable indirect costs for each award are determined by the related terms and conditions developed by the awarding agency for each program. Brandywine has not elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.
In accordance with guidance from the U.S. Department of Homeland Security, the amount presented on the SEFA for Assistance Listing Numbers 97.036 and 97.039 – Disaster Grants – Public Assistance (Presidentially Declared Disasters), represents expenditures that were incurred as of the end of the fiscal year, related to project worksheets approved by the Federal Emergency Management Agency (FEMA) during the fiscal year.