FAC Explorer

Audit 3808

FY End
2023-05-31
Total Expended
$20.63M
Findings
2
Programs
7
Organization: University of Dubuque (IA)
Year: 2023 Accepted: 2023-11-20
Auditor: Rsm US LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
2231 2023-001 Significant Deficiency Yes N
578673 2023-001 Significant Deficiency Yes N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $13.34M Yes 1
84.038 Federal Perkins Loan Program $3.69M Yes 0
84.063 Federal Pell Grant Program $2.89M Yes 0
84.042 Trio_student Support Services $262,814 - 0
84.007 Federal Supplemental Educational Opportunity Grants $207,726 Yes 0
84.033 Federal Work-Study Program $185,623 Yes 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $49,508 Yes 0

Contacts

Name Title Type
W2P9JX5RHMV5 James Steiner Auditee
5635893210 Anna Kyer Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of the University of Dubuque (the University) under programs of the federal government for the year ended May 31, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended and does not present the financial position, changes in net assets or cash flows of the University.
Title: Federal Student Loan Program Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Federal Perkins Loan Program of the University had $2,513,574 of federal loan program receivables from participating students as of May 31, 2023. There was no federal capital contribution during the current year. The University did not contribute any institutional funds during the current year. During the fiscal year ended May 31, 2023, the University issued new loans to students under the Federal Direct Student Loan Program (FDLP). The loan program includes subsidized and unsubsidized Stafford Loans, Parent PLUS Loans and PLUS Loans for graduate and professional students. The value of loans issued for the FDLP is based on disbursed amounts. The loan amounts issued during the year are disclosed on the Schedule. The University is responsible only for the performance of certain administrative duties with respect to the federally guaranteed student loan programs and, accordingly, balances and transactions relating to these loan programs are not included in the University’s basic financial statements. Therefore, it is not practicable to determine the balance of loans outstanding made to students and former students of the University at May 31, 2023.

Finding Details

Finding 2023-001
Finding: The University did not timely or accurately report enrollment changes to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 685.309(b), a school shall - (1) Upon receipt of an enrollment report from the Secretary, update all information included in the report and return the report to the Secretary in the manner and format prescribed by the Secretary; and within the timeframe prescribed by the Secretary; and (2) Unless it expects to submit its next student updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days if it discovers that a loan under Title IV of the Act was made to, or on behalf of, a student who was enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Per 34 CFR 668.22(c)(ii), the withdrawal date is the date, as determined by the institution, that the student otherwise provided official notification to the institution, in writing or orally, of his or her intent to withdraw. Condition: Four students were not reported as withdrawn within the 60 day timeframe for University's reporting on the roster file submissions. Cause: Students were not within the 60 day roster submission timeframe. Effect: Noncompliance with federal regulations for enrollment reporting. Questioned costs: None Prevalence: Four of the 25 students selected randomly and tested were not reported in accordance with NSLDS enrollment reporting. Repeat Finding: Yes Recommendation: The University should accurately report all student status changes to the NSLDS. In addition, the University should review its policies and procedures to ensure withdrawal dates are accurately reflected in the enrollment management system and enrollment changes are reported timely. Views of responsible officials: Management agrees with this finding.
Finding 2023-001
Finding: The University did not timely or accurately report enrollment changes to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 685.309(b), a school shall - (1) Upon receipt of an enrollment report from the Secretary, update all information included in the report and return the report to the Secretary in the manner and format prescribed by the Secretary; and within the timeframe prescribed by the Secretary; and (2) Unless it expects to submit its next student updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days if it discovers that a loan under Title IV of the Act was made to, or on behalf of, a student who was enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Per 34 CFR 668.22(c)(ii), the withdrawal date is the date, as determined by the institution, that the student otherwise provided official notification to the institution, in writing or orally, of his or her intent to withdraw. Condition: Four students were not reported as withdrawn within the 60 day timeframe for University's reporting on the roster file submissions. Cause: Students were not within the 60 day roster submission timeframe. Effect: Noncompliance with federal regulations for enrollment reporting. Questioned costs: None Prevalence: Four of the 25 students selected randomly and tested were not reported in accordance with NSLDS enrollment reporting. Repeat Finding: Yes Recommendation: The University should accurately report all student status changes to the NSLDS. In addition, the University should review its policies and procedures to ensure withdrawal dates are accurately reflected in the enrollment management system and enrollment changes are reported timely. Views of responsible officials: Management agrees with this finding.