Audit 380486

2025-001 Finding - Special Tests and Provisions: Enrollment Reporting – Federal Direct Student Loan Program, Assistance Listing Number 84.268; June 30, 2025 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the institution, must be accurately reported within 30 days whenever attendance changes for a student, unless a roster will be submitted within 60 days. The changes include reductions or increases in attendance levels, withdrawals, graduations, and approved leaves of absence. It is the institution’s responsibility, as a participant in the Title IV aid programs, to monitor and report these changes to the National Student Loan Data System (“NSLDS”). (NSLDS Enrollment Reporting Guide November 2022, and 34 CFR 685.309(b)) Condition The May 2025 graduates in our sample were reported to NSLDS outside of the maximum 60-day window. This was not a statistically valid sample. Cause There was a defect in a system release for Ellucian, the University's reporting system, that caused the May 2025 enrollment file to be rejected because it contained errors for these graduates. The file was updated by the University on June 27, 2025 and submitted to the National Student Clearinghouse (“NSC”); however, NSC did not transmit the information to NSLDS until July 12, 2025 due to scheduled closure. Effect A student’s enrollment status determines eligibility for in-school status, deferment, grace periods, and repayments, as well as the government’s payment of interest subsidies. The notification of student status changes to NSLDS will cause a student to enter into a grace period and determine a repayment date and, therefore, accurate and timely notification of student status to NSLDS is important. Questioned Costs None. Identification as a Repeat Finding Not a repeat finding. Recommendation Management should implement procedures to submit enrollment status changes with enough time to correct potential rejections and resubmit them in time for NSC to submit them to NSLDS. Views of Responsible Officials and Corrective Actions See Corrective Action Plan.