Audit 378769

MATERIAL WEAKNESSES 2025-001 – Procurement Federal Program Information: Department of Education - 10.553,10.555,10.556, 10.5599 and 10.582 Child Nutrition Cluster 84.027 and 84.173 Special Education Cluster Criteria: The following CFR(s) apply to this finding: 2 CFR 200.318-327, 2 CFR 400.2, 2 CFR 416.1(a), 7 CFR 210, 215, 220, and 225. Condition: During audit procedures, it was identified that the District l did not require service contracts and did not follow procurement methods. Cause: The District does not have the necessary internal controls over compliance and does not appear to have the understanding or knowledge of the contract requirements for service contracts. Effect: The District is not applying proper procurement methods for their service contract. This increases the likelihood of paying service providers that have been debarred or suspended for receiving federal funds, incorrect procurement method used could result in noncompliance. Identification of Questioned Costs: None identified. Context: In the review of the expenses we identified multiple vendors that we believe should have had contracts. The District was unable to provide contracts and stated they did not have them. This is not a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implement internal control processes and procedures to ensure compliance with federal procurement methods and internal policies. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued.

SIGNIFICANT DEFICIENCIES 2025-002 – Allowable Costs and Allowable Activities Federal Program Information: 10.553,10.555,10.556,10.5599 Child Nutrition Cluster and 10.582 Criteria: The following CFR applies to this finding: 2 CFR 200.303 Condition: During audit procedures, it was identified that the Districts process to document approval and coding over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: 25 Cash Disbursements were tested and it was found that 13 of the disbursements tested did not have the Purchase Orders or approval on the invoices and 14 of the disbursements that did not have account codes written on the invoices or purchase order to help ensure they were properly charged to the correct accounts. This is not statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the Maine School Administrative District No. 27.