FAC Explorer

Audit 37763

FY End
2022-06-30
Total Expended
$47.23M
Findings
8
Programs
10
Organization: Fresno Pacific University and Subsidiaries (CA)
Year: 2022 Accepted: 2023-03-30
Auditor: Capincrouse LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
34711 2022-002 Material Weakness Yes N
34712 2022-002 Material Weakness Yes N
34713 2022-002 Material Weakness Yes N
34752 2022-002 Material Weakness Yes N
611153 2022-002 Material Weakness Yes N
611154 2022-002 Material Weakness Yes N
611155 2022-002 Material Weakness Yes N
611194 2022-002 Material Weakness Yes N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $23.87M Yes 1
84.063 Federal Pell Grant Program $7.46M Yes 1
84.425 Covid-19 Education Stabilization Fund Heerf - Institutional Portion $7.40M Yes 0
84.425 Covid-19 Education Stabilization Fund Heerf - Student Aid Portion $6.70M Yes 0
84.033 Federal Work-Study Program $458,379 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $362,555 Yes 1
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $301,302 Yes 1
84.038 Federal Perkins Loan Program $283,338 Yes 0
84.031 Higher Education_institutional Aid $192,170 - 0
84.425 Covid-19 Education Stabilization Fund Heerf - Minority Serving Institutions $148,600 Yes 0

Contacts

Name Title Type
CKVYGS8HDGD9 David Richards Auditee
5594537195 Christopher Gordon, CPA Auditor
No contacts on file

Notes to SEFA

Title: RELATIONSHIP TO CONSOLIDATED FINANCIAL STATEMENTS Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ending June 30, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. See table in SEFA Note 3.
Title: SUBRECIPIENTS, NON-CASH ASSISTANCE, FEDERAL INSURANCE, LOANS, AND LOAN GUAR Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ending June 30, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The University did not provide any federal funds to subrecipients nor did they receive any federal non-cash assistance, insurance, loans, or loan guarantees.
Title: FEDERAL PERKINS LOAN PROGRAM Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ending June 30, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. See table in SEFA Note 5.

Finding Details

Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Finding 2022-002
Inaccurate and Untimely Returns to Title IV (R2T4) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.007, 84.063, 84.268 and 84.379 Federal Award Identification #: 2021-2022 Financial Aid Year Condition: When students withdrew either officially or unofficially, the University did not always return unearned Title IV aid within the required 45 days, and therefore, Department of Education considers the return of funds to be untimely. The University also inaccurately calculated R2T4?s for students who withdrew from modular programs. Criteria: 34 CFR 668.22 Questioned Costs: $34,362 Context: Out of 57 students tested who officially or unofficially withdrew, 12 students had funds returned late ranging from 10 to 290 days, 9 students had incorrect R2T4 calculations and funds returned late and 2 students had incorrect R2T4 calculations. Cause: Staffing challenges due to the continued impacts of COVID-19, complexity of new modular withdrawal regulations, particularly due to the high number of students with all failing grades in those programs. Also the financial aid office is not receiving attendance records timely and used incorrect calendars for calculations. Effect: Unearned aid not returned accurately and timely Identification as repeat finding, if applicable: 2021-001 Recommendation: We recommend that the financial aid office work with the registrar office and those monitoring attendance to ensure that students who stop attending after 2 weeks are followed up on timely to determine if R2T4's are required and ensure that funds are returned within the required 45 days. We recommend additional training in the new modular withdrawal regulations. We also recommend the University have a secondary review of each calendar set up for R2T4 calculations to ensure the correct number of days is used. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.