FAC Explorer

Audit 37735

FY End
2022-06-30
Total Expended
$5.77M
Findings
2
Programs
9
Organization: Centenary College of Louisiana (LA)
Year: 2022 Accepted: 2022-10-26
Auditor: Forvis LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
41476 2022-001 Significant Deficiency - I
617918 2022-001 Significant Deficiency - I

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $3.13M Yes 0
84.063 Federal Pell Grant Program $975,386 Yes 0
84.038 Federal Perkins Loan Program $423,394 Yes 0
84.425 Education Stabilization Fund $203,906 Yes 1
84.033 Federal Work-Study Program $142,182 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $60,566 Yes 0
47.074 Biological Sciences $32,206 - 0
47.083 Integrative Activities $4,500 - 0
47.041 Engineering $667 - 0

Contacts

Name Title Type
JHPKSRLSJWW3 Robert Blue Auditee
3188695127 Sara Grenier Auditor
No contacts on file

Notes to SEFA

Title: Federal Loan Programs Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The federal loan programs listed subsequently are administered directly by the College, and balances and transactions relating to these programs are included in the College's financial statements. Loans outstanding at the beginning of the year are included in the federal expenditures presented in the Schedule. There were no loans made during the year ended June 30, 2022. The balance of loans outstanding at June 30, 2022, consists of: 84.038 Federal Perkins Loan Program $346,506
Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Centenary College of Louisiana (College) under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net assets or cash flows of the College.

Finding Details

Finding 2022-001
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Procurement 2 CFR 200.320 Condition ? The College charged services to the institutional portion of the award that had not been procured. Questioned Costs ? ALN 84.425F - $32,061 ? Questioned costs include amounts charged to the grant for an existing contract that was not procured after the Louisiana State of Emergency for COVID-19 ended, so the noncompetitive procurement method no longer qualified. Context ? Out of $210,105 expenses that were charged to the institutional portion of the grant and were above the College?s micro-purchase threshold, 3 key items of contracts totaling $166,574, were selected for testing. Of the contracts tested, one contract was not procured in accordance with the Uniform Guidance. When the contract was originally entered into, it was not paid for with federal funds, so the College wasn?t required to follow the procurement guide lines. At the start of the pandemic, the contract was expanded to be able to provide on-line instruction, and therefore the College used the noncompetitive procurement option given the public exigency and emergency circumstance that would not permit a delay resulting from publicizing a competitive solicitation. The Louisiana State of Emergency ended in March 2022 and the College did not have a plan in place to procure the services after noncompetitive procurement flexibility ended. Effect ? Expenses were charged to the grant that were not procured in accordance with the Uniform Guidance. Cause ? The College did not follow their procurement policy for expenses charged to federal awards. Identification of repeat finding, if applicable ? N/A Recommendation ? Management should review contracts being charged to federal grants to ensure they have followed their procurement policy. Views of responsible officials and planned corrective actions ? The College concurs with the finding and recommendation and will review contracts supported by federal grants to ensure they meet institutional and federal guidelines. The College will also review our current procurement policies and make any adjustments that may be necessary.
Finding 2022-001
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Procurement 2 CFR 200.320 Condition ? The College charged services to the institutional portion of the award that had not been procured. Questioned Costs ? ALN 84.425F - $32,061 ? Questioned costs include amounts charged to the grant for an existing contract that was not procured after the Louisiana State of Emergency for COVID-19 ended, so the noncompetitive procurement method no longer qualified. Context ? Out of $210,105 expenses that were charged to the institutional portion of the grant and were above the College?s micro-purchase threshold, 3 key items of contracts totaling $166,574, were selected for testing. Of the contracts tested, one contract was not procured in accordance with the Uniform Guidance. When the contract was originally entered into, it was not paid for with federal funds, so the College wasn?t required to follow the procurement guide lines. At the start of the pandemic, the contract was expanded to be able to provide on-line instruction, and therefore the College used the noncompetitive procurement option given the public exigency and emergency circumstance that would not permit a delay resulting from publicizing a competitive solicitation. The Louisiana State of Emergency ended in March 2022 and the College did not have a plan in place to procure the services after noncompetitive procurement flexibility ended. Effect ? Expenses were charged to the grant that were not procured in accordance with the Uniform Guidance. Cause ? The College did not follow their procurement policy for expenses charged to federal awards. Identification of repeat finding, if applicable ? N/A Recommendation ? Management should review contracts being charged to federal grants to ensure they have followed their procurement policy. Views of responsible officials and planned corrective actions ? The College concurs with the finding and recommendation and will review contracts supported by federal grants to ensure they meet institutional and federal guidelines. The College will also review our current procurement policies and make any adjustments that may be necessary.