Audit 376589

Finding Number 2025-003 Significant Deficiency in Internal Control Over Compliance Allowable Costs Criteria: Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards ("Uniform Guidance") requires the Center to properly document and identify specific grant expenditures directly related to each federal award. Grant expenditures should be easily identifiable for each grant separately. Condition: The Center maintains detail of total grant expenses, but does not maintain adequate documentation to support direct costs charged to each federal grant. Invoices applied to the federal awards are not tracked separately by grant in the general ledger and could not be easily identified from the account detail of total grant expenses. Cause: The Center does not have a formal process for tracking direct cost for each federal award separately. Effect: As a result of this condition, the Center increases the risk of unallowable costs being charged to a federal program and may result in questioned costs. It impairs the Center's ability to demonstrate compliance with federal regulations. Recommendation: The Center should utilize separate general ledger account numbers or class codes to allow each grant's expense to be easily identifiable. Management's Response: Management understands the deficiency in internal controls related to tracking of grant expenditures. The Center will develop a formal process for tracking grant expenditures by each individual grant.