FAC Explorer

Audit 375642

FY End
2025-06-30
Total Expended
$9.75M
Findings
2
Programs
15
Organization: Barton County Community College (KS)
Year: 2025 Accepted: 2025-12-17
Auditor: ADAMSBROWN LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1165238 2025-001 Material Weakness Yes N
1165239 2025-001 Material Weakness Yes N

Programs

ALN Program Spent Major Findings
84.063 FEDERAL PELL GRANT PROGRAM $5.20M Yes 1
84.268 FEDERAL DIRECT STUDENT LOANS $2.69M Yes 1
84.042 TRIO STUDENT SUPPORT SERVICES $424,042 Yes 0
84.066 TRIO EDUCATIONAL OPPORTUNITY CENTERS $319,627 Yes 0
84.047 TRIO UPWARD BOUND $285,539 Yes 0
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $156,565 Yes 0
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $126,627 Yes 0
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $99,000 Yes 0
84.033 FEDERAL WORK-STUDY PROGRAM $53,941 Yes 0
94.002 AMERICORPS SENIORS RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) 94.002 $50,841 Yes 0
47.050 GEOSCIENCES $22,783 Yes 0
45.025 PROMOTION OF THE ARTS PARTNERSHIP AGREEMENTS $10,000 Yes 0
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $8,741 Yes 0
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $5,010 Yes 0
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $1,625 Yes 0

Contacts

Name Title Type
MEBMCTQL2CS3 Mark Dean Auditee
6207929235 Danielle Hollingshead Auditor
No contacts on file

Notes to SEFA

The accompanying schedule of expenditures of federal awards includes the federal grant activity of Barton County Community College under programs of the federal government for the year ended June 30, 2025. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Audits of States, Local Governments, and Non- Profit Organizations. Because the schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the business-type activities and the discretely presented component unit of the College.
The Federal Direct Student Loans is a program where a student or student’s parent applies for a federal loan. When the loan is approved, the money is transferred to a bank account in Barton County Community College’s name, but the loan funds are designated for the individual student. Total new loans made to eligible students and/or students’ parents pursuant to this program totaled $2,686,088 for the year ended June 30, 2025.

Finding Details

Finding 2025-001
SIGNIFICANT DEFICIENCY 2025-001 Federal Program Student Financial Assistance Cluster Compliance requirements Special Tests and Provisions – Return to Title IV Criteria or specific requirement When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must accurately determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study, as well as determine the correct amount of institutional charges for the period. Condition Of the 37 students tested for Return to Title IV procedures, 2 were determined to have had errors in their calculation. Context For one of the students, an incorrect start date was used when determining the portion of the period that they had completed. For the other student, an incorrect amount was used for the institutional charges in the calculation. Cause The instances were a result of human error. Effect For the student that had an incorrect date utilized, the change resulted in an additional $29 that should have been returned to the Department of Education. For the student that had incorrect institutional charges used in their calculation, the school delivered to the student and parent an additional $4,705. Recommendation We recommend that the College review and update its policies to ensure that accurate Return to Title IV calculations are completed. Views of responsible officials See Corrective Action Plan.