Audit 375434

U.S. Department of Education Federal Assistance Number - #84.268 Federal Direct Student Loans Award Year: 7/1/2024- 6/30/2025 Federal Identification Number: 91-0243-0-1-502 Criteria or Specific Requirement – Special Tests and Provisions - Enrollment Reporting 34 CFR 685.309(b) states that upon receipt of an enrollment report from the Secretary, a school must update all information included in the report and return the report to the Secretary in the manner and format prescribed by the Secretary and within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition - The incorrect last date of attendance was submitted to the National Student Loan Data System for certain students during the year. The incorrect dates were subsequently corrected, but the correction occurred outside of the required reporting timeframe. Cause - Changes were made to the University’s existing control process for reviewing and validating enrollment reporting which resulted in certain inaccurate dates which were identified outside of the required timeline. Effect or potential effect - The Department of Education may not have accurate status change dates for certain students in a timely manner. Questioned Costs - None noted. Context - A sample of twenty five students were selected for testing in 2025. Out of this sample, one student's enrollment status change was not communicated timely as defined within the compliance standard. Identification as a Repeat Finding, if applicable - Not a repeat finding. Recommendation - Review of the enrollment reporting file, including all status changes, should be performed each month upon submission to ensure accurate information is entered into student profiles and reported timely to the Department of Education. View of Responsible Official and Planned Corrective Actions - KCU will meet the requirements in accordance with 34 CFR Section 685.309 by reviewing the enrollment reporting submitted to NSLDS through the National Student Clearinghouse (NSC) each month and comparing to KCU’s student information system to ensure that all dates and information submitted for the month is accurate and timely.