FAC Explorer

Audit 371029

FY End
2024-08-31
Total Expended
$3.91M
Findings
1
Programs
9
Organization: Columbia-Greene Community College (NY)
Year: 2024 Accepted: 2025-10-20
Auditor: RBT CPA'S LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1161061 2024-007 Material Weakness Yes L

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $2.11M Yes 1
84.268 Federal Direct Student Loans $801,164 Yes 0
93.558 Temporary Assistance for Needy Families $120,099 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $47,616 Yes 0
84.033 Federal Work-Study Program $27,584 Yes 0
17.259 Wioa Youth Activities $24,584 Yes 0
17.278 Wioa Dislocated Worker Formula Grants $15,532 Yes 0
17.258 Wioa Adult Program $14,126 Yes 0
17.277 Wioa National Dislocated Worker Grants / Wia National Emergency Grants $4,514 Yes 0

Contacts

Name Title Type
E8N7JMQLV1L8 - Auditee
No contacts on file

Notes to SEFA

Matching costs (the College's share of certain program costs) are not included in the reported expenditures. The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program. The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the College's financial reporting system.
Federal Direct Student Loan Program (Federal Assistance Listing (No. 84.268) During the year end August 31, 2024, the College processed $801,164 of new loans under the Federal Direct Student Loan Program (which includes subsidized and unsubsidized Direct Loans and Direct Parents’ Loans for Undergraduate Students). With respect to the Federal Direct Student Loan Program, the College is only responsible for the performance of certain administrative duties; therefore, the College’s financial statements do not include any amounts relative to these loans. The cumulative amount of the total loans guaranteed and outstanding at August 31, 2024 is undeterminable.
The federal expenditures presented in the Schedule reconcile to the Statement of Revenues, Expenses and Changes in Net Position as follows: Federal Expenditures as reported in the Schedule $3,912,399, Subtract Federal Direct Student Loan Program of $801,164, Equals Federal Aid reported in Statements $3,111,235.

Finding Details

Finding 2024-007
Program: Federal Pell Grant Program (CFDA #84.063) Criteria: Per 34 CFR 690.83(b)(2), institutions are required to submit Pell Grant disbursement records to the U.S. Department of Education’s Common Origination and Disbursement (COD) System no later than 15 calendar days after making a disbursement to a student. Timely reporting ensures accurate tracking of awards and compliance with federal regulations. Condition: During our testing of Federal Pell Grant disbursements, we identified delays in reporting disbursement information to COD. Out of a sample of 40 Pell Grant disbursements reviewed, 3 (approximately 14%) were submitted between 17 and 29 calendar days after the disbursement date, exceeding the required 15-day window. Cause: There was a technical glitch when the college used a batch process through Banner. The processed picked up every other student but did not include these three when it created the output file for an unknow reason. The college submitted each record individually as soon as they were made aware that the disbursement information was never sent to COD through their own internal review. Effect: Late reporting of Pell Grant disbursements may result in discrepancies between the institution’s records and the COD system, potentially affecting institutional eligibility, reconciliation accuracy, and future funding. Questioned Costs: None. Although reporting was delayed, all disbursements were ultimately submitted and accepted by COD. Perspective: This is a systemic issue, in that controls over the requirement have not been developed to ensure no issues arise. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College enhance internal controls to ensure Pell Grant disbursements are reported to COD within the required 15-day timeframe. This may include establishing automated alerts for pending disbursements, performing regular reconciliation with COD, and providing additional staff training on federal reporting deadlines.