Audit 37097

2022-002 Report Review Department of Homeland Security Passed through Florida Department of Emergency Management ALN 97.036 Disaster Grants- Public Assistance (Presidentially Declared Disasters) Award No. Z 0258, Funding year 2022 Criteria: 2 CFR 200.303 requires non-federal entities to establish and maintain effective internal controls. Reports should be subject to independent review to verify completeness, validity and timeliness of submission. The award agreement specifies that the City shall submit quarterly reports and a close-out report for each project within 30 days of end of each quarter and 60 days of completion, respectively. Condition: Quarterly reports were not consistently reviewed throughout the period under audit. Cause: Through June 2022, the City Manager prepared and the Finance Director reviewed reports. However, this review was not documented. After the death of the City Manager, the Finance Director prepared and submitted reports without independent review. Effect: Reports submitted to FDEM may be incomplete, include errors, or be submitted late. Questioned Costs: None Perspective: There was no evidence of review provided for the reports submitted during FY 2022. Recommendation: Review of reports should be documented prior to submission to the grantor. Management Response: This relates to required quarterly reporting to the Florida Department of Emergency Management (FDEM) through their website related to Hurricane Irma in 2017. With the change in reporting responsibilities and the fact that there are no changes being made on the reporting by the City, as the review for Hurricane Irma is being conducted by the FDEM, the City submitted the report without secondary internal review. In the future, the City will ensure that reports, generated by FDEM are reviewed prior to submission.

2022-002 Report Review Department of Homeland Security Passed through Florida Department of Emergency Management ALN 97.036 Disaster Grants- Public Assistance (Presidentially Declared Disasters) Award No. Z 0258, Funding year 2022 Criteria: 2 CFR 200.303 requires non-federal entities to establish and maintain effective internal controls. Reports should be subject to independent review to verify completeness, validity and timeliness of submission. The award agreement specifies that the City shall submit quarterly reports and a close-out report for each project within 30 days of end of each quarter and 60 days of completion, respectively. Condition: Quarterly reports were not consistently reviewed throughout the period under audit. Cause: Through June 2022, the City Manager prepared and the Finance Director reviewed reports. However, this review was not documented. After the death of the City Manager, the Finance Director prepared and submitted reports without independent review. Effect: Reports submitted to FDEM may be incomplete, include errors, or be submitted late. Questioned Costs: None Perspective: There was no evidence of review provided for the reports submitted during FY 2022. Recommendation: Review of reports should be documented prior to submission to the grantor. Management Response: This relates to required quarterly reporting to the Florida Department of Emergency Management (FDEM) through their website related to Hurricane Irma in 2017. With the change in reporting responsibilities and the fact that there are no changes being made on the reporting by the City, as the review for Hurricane Irma is being conducted by the FDEM, the City submitted the report without secondary internal review. In the future, the City will ensure that reports, generated by FDEM are reviewed prior to submission.