Audit 370088

Criteria: Per 2 CFR §200.303(a), the non-Federal entity must establish and maintain effective internal controls over Federal awards to provide reasonable assurance that the awards are managed in compliance with Federal statutes, regulations, and the terms and conditions of the award. Condition: During our testing of expenses and invoices submitted for reimbursement under the Community Project Funding and Miscellaneous Grants, we identified invoices that were submitted for reimbursement which did not align with the Organization’s internal grant allocations as recorded in the profit and loss by class. Context and Cause of Condition: The Organization provided incorrect supporting documentation to support certain draw requests. This occurred in part because the Organization is new to managing Federal awards and lacked established procedures for ensuring that documentation submitted matched what was recorded in the accounting system. While errors were noted in the documents provided, the Organization had sufficient allowable expenses and invoices to fully support the draw requests made during the year within all material respects. Questioned Costs: None Potential Effect: These conditions increase the risk of error or fraud in grant reporting and could result in noncompliance with Federal requirements, potential questioned costs, or cash management issues. Recommendation: We recommend that management: • Establish procedures to ensure the correct invoices and expenses are submitted with draw requests. • Ensure all expenses are properly coded in the profit and loss by class to the correct funding source and recorded on the accrual basis of accounting. • Base draw requests on amounts recorded in the accounting system to ensure accuracy, consistency, and compliance with Federal requirements. Views of Responsible Officials: The Organization concurs with the finding and recommendation. See Corrective Action Plan.