2022-004 U.S. Department of Justice Pass-Through Program from Illinois Coalition Against Domestic Violence, Illinois Coalition Against Sexual Assault, Iowa Department of Justice CFDA 16.575, 2015-VA-GX-0049 Year Ended June 30, 2022 Crime Victim Assistance Procurement and Suspension and Debarment Significant Deficiency in Internal Control over Compliance Criteria: The Uniform Guidance, Section 200.303 Internal Controls, requires the non-federal entity must establish and maintain effective internal controls over federal awards that provide reasonable assurance that awards are being managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in ?? 200.318 through 200.327. The Organization?s procurement policy states that all purchases in excess of $3,000 will be selected on the basis of competitive prices. Condition: We tested compliance and internal controls over procurement and noted two vendors in which there was no documentation to support the Organization obtained competitive bids. Cause: The Organization did not follow their procurement policy in place which requires management to obtain competitive bids for purchases in excess of $3,000. Effect: Purchases may be entered into by the Organization that may not be the most advantageous purchase. In addition, it is hard to demonstrate that the program complies with laws, regulations, and other compliance requirements when documentation is not obtained. Questioned Costs: None reported. Context/Sampling: Only six vendors met the threshold noted above. All were selected for testing. Repeat Finding from Prior Years: No. Recommendation: We recommend that management review and improve the approval and documentation process for purchases over $3,000 to ensure procurement procedures are performed. Views of Responsible Officials: Management agrees with the finding.
2022-004 U.S. Department of Justice Pass-Through Program from Illinois Coalition Against Domestic Violence, Illinois Coalition Against Sexual Assault, Iowa Department of Justice CFDA 16.575, 2015-VA-GX-0049 Year Ended June 30, 2022 Crime Victim Assistance Procurement and Suspension and Debarment Significant Deficiency in Internal Control over Compliance Criteria: The Uniform Guidance, Section 200.303 Internal Controls, requires the non-federal entity must establish and maintain effective internal controls over federal awards that provide reasonable assurance that awards are being managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in ?? 200.318 through 200.327. The Organization?s procurement policy states that all purchases in excess of $3,000 will be selected on the basis of competitive prices. Condition: We tested compliance and internal controls over procurement and noted two vendors in which there was no documentation to support the Organization obtained competitive bids. Cause: The Organization did not follow their procurement policy in place which requires management to obtain competitive bids for purchases in excess of $3,000. Effect: Purchases may be entered into by the Organization that may not be the most advantageous purchase. In addition, it is hard to demonstrate that the program complies with laws, regulations, and other compliance requirements when documentation is not obtained. Questioned Costs: None reported. Context/Sampling: Only six vendors met the threshold noted above. All were selected for testing. Repeat Finding from Prior Years: No. Recommendation: We recommend that management review and improve the approval and documentation process for purchases over $3,000 to ensure procurement procedures are performed. Views of Responsible Officials: Management agrees with the finding.
2022-004 U.S. Department of Justice Pass-Through Program from Illinois Coalition Against Domestic Violence, Illinois Coalition Against Sexual Assault, Iowa Department of Justice CFDA 16.575, 2015-VA-GX-0049 Year Ended June 30, 2022 Crime Victim Assistance Procurement and Suspension and Debarment Significant Deficiency in Internal Control over Compliance Criteria: The Uniform Guidance, Section 200.303 Internal Controls, requires the non-federal entity must establish and maintain effective internal controls over federal awards that provide reasonable assurance that awards are being managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in ?? 200.318 through 200.327. The Organization?s procurement policy states that all purchases in excess of $3,000 will be selected on the basis of competitive prices. Condition: We tested compliance and internal controls over procurement and noted two vendors in which there was no documentation to support the Organization obtained competitive bids. Cause: The Organization did not follow their procurement policy in place which requires management to obtain competitive bids for purchases in excess of $3,000. Effect: Purchases may be entered into by the Organization that may not be the most advantageous purchase. In addition, it is hard to demonstrate that the program complies with laws, regulations, and other compliance requirements when documentation is not obtained. Questioned Costs: None reported. Context/Sampling: Only six vendors met the threshold noted above. All were selected for testing. Repeat Finding from Prior Years: No. Recommendation: We recommend that management review and improve the approval and documentation process for purchases over $3,000 to ensure procurement procedures are performed. Views of Responsible Officials: Management agrees with the finding.
2022-004 U.S. Department of Justice Pass-Through Program from Illinois Coalition Against Domestic Violence, Illinois Coalition Against Sexual Assault, Iowa Department of Justice CFDA 16.575, 2015-VA-GX-0049 Year Ended June 30, 2022 Crime Victim Assistance Procurement and Suspension and Debarment Significant Deficiency in Internal Control over Compliance Criteria: The Uniform Guidance, Section 200.303 Internal Controls, requires the non-federal entity must establish and maintain effective internal controls over federal awards that provide reasonable assurance that awards are being managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in ?? 200.318 through 200.327. The Organization?s procurement policy states that all purchases in excess of $3,000 will be selected on the basis of competitive prices. Condition: We tested compliance and internal controls over procurement and noted two vendors in which there was no documentation to support the Organization obtained competitive bids. Cause: The Organization did not follow their procurement policy in place which requires management to obtain competitive bids for purchases in excess of $3,000. Effect: Purchases may be entered into by the Organization that may not be the most advantageous purchase. In addition, it is hard to demonstrate that the program complies with laws, regulations, and other compliance requirements when documentation is not obtained. Questioned Costs: None reported. Context/Sampling: Only six vendors met the threshold noted above. All were selected for testing. Repeat Finding from Prior Years: No. Recommendation: We recommend that management review and improve the approval and documentation process for purchases over $3,000 to ensure procurement procedures are performed. Views of Responsible Officials: Management agrees with the finding.
2022-004 U.S. Department of Justice Pass-Through Program from Illinois Coalition Against Domestic Violence, Illinois Coalition Against Sexual Assault, Iowa Department of Justice CFDA 16.575, 2015-VA-GX-0049 Year Ended June 30, 2022 Crime Victim Assistance Procurement and Suspension and Debarment Significant Deficiency in Internal Control over Compliance Criteria: The Uniform Guidance, Section 200.303 Internal Controls, requires the non-federal entity must establish and maintain effective internal controls over federal awards that provide reasonable assurance that awards are being managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in ?? 200.318 through 200.327. The Organization?s procurement policy states that all purchases in excess of $3,000 will be selected on the basis of competitive prices. Condition: We tested compliance and internal controls over procurement and noted two vendors in which there was no documentation to support the Organization obtained competitive bids. Cause: The Organization did not follow their procurement policy in place which requires management to obtain competitive bids for purchases in excess of $3,000. Effect: Purchases may be entered into by the Organization that may not be the most advantageous purchase. In addition, it is hard to demonstrate that the program complies with laws, regulations, and other compliance requirements when documentation is not obtained. Questioned Costs: None reported. Context/Sampling: Only six vendors met the threshold noted above. All were selected for testing. Repeat Finding from Prior Years: No. Recommendation: We recommend that management review and improve the approval and documentation process for purchases over $3,000 to ensure procurement procedures are performed. Views of Responsible Officials: Management agrees with the finding.
2022-004 U.S. Department of Justice Pass-Through Program from Illinois Coalition Against Domestic Violence, Illinois Coalition Against Sexual Assault, Iowa Department of Justice CFDA 16.575, 2015-VA-GX-0049 Year Ended June 30, 2022 Crime Victim Assistance Procurement and Suspension and Debarment Significant Deficiency in Internal Control over Compliance Criteria: The Uniform Guidance, Section 200.303 Internal Controls, requires the non-federal entity must establish and maintain effective internal controls over federal awards that provide reasonable assurance that awards are being managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in ?? 200.318 through 200.327. The Organization?s procurement policy states that all purchases in excess of $3,000 will be selected on the basis of competitive prices. Condition: We tested compliance and internal controls over procurement and noted two vendors in which there was no documentation to support the Organization obtained competitive bids. Cause: The Organization did not follow their procurement policy in place which requires management to obtain competitive bids for purchases in excess of $3,000. Effect: Purchases may be entered into by the Organization that may not be the most advantageous purchase. In addition, it is hard to demonstrate that the program complies with laws, regulations, and other compliance requirements when documentation is not obtained. Questioned Costs: None reported. Context/Sampling: Only six vendors met the threshold noted above. All were selected for testing. Repeat Finding from Prior Years: No. Recommendation: We recommend that management review and improve the approval and documentation process for purchases over $3,000 to ensure procurement procedures are performed. Views of Responsible Officials: Management agrees with the finding.