FAC Explorer

Audit 366568

FY End
2024-12-31
Total Expended
$1.85M
Findings
1
Programs
6
Organization: City of Virginia, Minnesota (MN)
Year: 2024 Accepted: 2025-09-18
Auditor: Walker Giroux & Hahne LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1153371 2024-001 Material Weakness Yes P

Programs

ALN Program Spent Major Findings
20.205 Highway Planning and Construction $1.18M Yes 1
21.027 Coronavirus State and Local Fiscal Recovery Funds $438,681 Yes 0
14.218 Community Development Block Grants/entitlement Grants $137,500 Yes 0
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $7,951 Yes 0
20.600 State and Community Highway Safety $7,120 Yes 0
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $1,489 Yes 0

Contacts

Name Title Type
UZ2HRHKSELM7 Britt See-Benes Auditee
2187487500 Thomas B. Kelly Auditor
No contacts on file

Notes to SEFA

The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of City of Virginia, Minnesota, under programs of the federal government for the year ended December 31, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City of Virginia, Minnesota, it is not intended to and does not present the financial position, changes in net position, or cash flows of City of Virginia, Minnesota.
Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The City of Virginia, Minnesota has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Clusters of programs are groupings of closely related programs that share common compliance requirements. Total expenditures by cluster are: Highway Safety Cluster $ 8,609
There were no pass-through entities.

Finding Details

Finding 2024-001
2024-001. SEGREGATION OF DUTIES Criteria The concentration of duties and responsibilities in a limited number of individuals is not desirable from an internal accounting control point of view. Condition Due to the assigned duties of personnel within the City’s finance office, the segregation of accounting functions necessary to ensure adequate internal accounting control has not been met. Effect Because of the weakness in segregation of duties, the City has not provided adequate internal control. Cause This occurred because personnel duties were not reassigned when the structure of the finance office changed. Recommendations The City Council should reassign/segregate personnel duties in order to ensure adequate accounting control and provide oversight to partially compensate for this deficiency. Views of Responsible Officials and Planned Corrective Action Management agrees with the audit finding. The City Administrator and Finance Director will attempt to monitor transactions and restructure the duties of office personnel to help ensure as much segregation of duties as possible with the City’s staffing limitations and funding constraints.