Title: NOTE 1: ORGANIZATION
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
Workers Assistance Program, Inc., (WAP) was incorporated in the State of Texas in 1977. Their mission is to create better workplaces, schools, and communities; and is committed to providing affordable services that help individuals and organizations achieve optimum states of performance and well-being. WAP was founded on the fact that personal well-being of the American worker is of vital importance of businesses. Assistance is provided through work based, community based, and school based activities from grants and contributions and counseling services.
Programs Include:
* Alliance Work Partners (AWP) - Outfitting the workplace with healthier, more productive employees and lowering healthcare costs by providing a world-class employee assistance program.
* Child and Adult Care Food Program - Offering nutritional training and funding for food supplements to day care providers to assist in compliance with the USDA’s Child and Adult Care Food Program.
* Youth Advocacy - Empowering youth to communicate with respect, lead substance-free lives, and experience greater opportunities by focusing on the client’s strengths.
* Peer Assistance Leadership (PAL) - Mentoring students through a program, adopted by the state, as an elective course to fight teen pregnancy, gang participation, and climbing dropout rates.
* Texas Workers Relief Fund - The Texas Workers Relief fund is established to assist union workers and their families in their time of need during situations such as worker strikes and natural disasters.
Title: NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
FINANCIAL STATEMENT PRESENTATION
Net assets are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets and changes therein are classified and reported as follows:
Net Assets Without Donor Restrictions
Net assets available for use in general operations and not subject to donor restrictions.
Net Assets With Donor Restrictions
Net assets subject to donor-imposed restrictions. Some donor restrictions are temporary in nature, such as those that will be met by the passage of time or other events specified by the donor. Other donor-imposed restrictions are perpetual in nature, where the donor stipulates that resources be maintained in perpetuity. Donor-imposed restrictions are released when a restriction expires, that is when the stipulated time has elapsed, when the stipulated purpose for which the resource was restricted has been fulfilled, or both.
NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
WAP uses the accrual basis of accounting. Contracts and grants are recorded as revenue when the funds are considered earned, regardless of when cash is received. Cost reimbursement contracts are recorded as revenue when the costs are incurred and contributions are recorded as support when the funds are awarded. Expenses are recorded when incurred regardless of when cash is disbursed.
SUBSEQUENT EVENTS
Management of WAP has evaluated subsequent events for disclosure through the date of the Independent Auditor’s Report, the date the financial statements were available to be issued.
ESTIMATES
The preparation of the financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
FUNCTIONAL EXPENSE ALLOCATION
The financial statements report certain categories of expenses that are attributed to more than one program or supporting function. Therefore, expenses require allocation on a reasonable basis that is consistently applied. Expenses that are identifiable to a program are allocated to that specific program. These allocated expenses include payroll and related and other, which are allocated based on management’s estimate of time and effort; and travel, contractual services, professional fees, printing, fees and dues, and rent and occupancy, which are allocated based on management’s review and analysis of individual accounts and transactions.
INCOME TAXES
In accordance with Section 501(c)(3) of the Internal Revenue Code, WAP is exempt from federal income taxes. Consequently, no provision for Federal income taxes is included in the accompanying financial statements.
FIXED ASSETS
Fixed assets are stated at cost if purchased or fair market value at the date of receipt if donated. Purchases are capitalized if the cost exceeds $5,000 and there is a useful life greater than one year. Depreciation is computed using the straight-line method based on the estimated useful life of the asset, which is 5-10 years for equipment, 12 years for furniture and equipment and 39 years for buildings.
NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REVENUE AND RECEIVABLES
Unconditional grants and contributions are recorded as support when the funds are awarded. Contributions received are recorded as support with or without donor restrictions depending on the existence or nature of any donor restrictions. Contributions that are reported as support with donor restrictions are reclassified to net assets without donor restrictions upon expiration of the time or purpose restriction.
Revenue for counseling and training services are recognized at the time the service takes place. Payments for counseling services are typically made after the counseling session. Payments for training services are typically made prior to or at the time of the event. Deferred revenue is recognized when cash is received prior to the revenue being earned. In general, revenue does not have a financing component because payment terms are relatively short. WAP has elected to apply the exemption for disclosing the remaining performance obligations because WAP recognizes revenue in an amount that it has the right to invoice when that amount corresponds directly with the value to the customer of services provided.
A significant portion of WAP’s revenue derived from cost reimbursement federal awards and grants, which are conditioned upon certain performance requirements and/or the incurrence of allowable qualifying expenses. Amounts received are recognized as revenue when WAP has incurred expenditures in compliance with specific contract or grant provisions.
Grants and accounts receivable are recorded when revenue is earned prior to cash being received. Accounts receivable are considered past due based upon the terms of the agreements. WAP analyzes all receivables individually for purposes of determining collectibility at year-end. As of year-end, an allowance for doubtful accounts of $58,269 has been recorded.
Title: NOTE 3: LIQUIDITY AND AVAILABILITY
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
Financial assets available for general expenditure, within one year of the statement of financial position date, comprise the following:
Cash $2,554,900
Grants receivable 82,115
Accounts receivable 260,262
2,897,277
Less amounts unavailable for general expenditure due to donor restrictions for disaster relief
(229,666)
$2,667,611
As part of WAP’s liquidity management, it has a policy to structure its financial assets to be available as its general expenditures, liabilities and other obligations come due. The policy is that monthly revenues are to cover monthly expenses. Monthly revenues and expenditures are deposited in and deducted from WAP’s operating accounts.
Title: NOTE 4: CONCENTRATIONS
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
For the year-ended 31 August 2024, funding provided by one governmental agency represented 14% of total revenue. Grants receivable due from this funding source represented 24% of total receivables at year-end.
At year-end, WAP had cash balances in excess of FDIC insurance amounting to $2,306,123.
Title: NOTE 5: FIXED ASSETS
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
Land $26,000
Buildings 723,385
Furniture and equipment 3,469
Accumulated depreciation (212,174)
$540,680
Title: NOTE 6: GRANT CONTINGENCY
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
WAP receives substantial funding under cost reimbursement grants. Any of the funding sources may, at their discretion, request reimbursement for expenses or return of funds as a result of noncompliance with the terms of the grant contracts. Management believes requests for reimbursement, if any, would not be significant.
Title: NOTE 7: EMPLOYEE BENEFIT PLAN
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
WAP has a defined contribution plan covering substantially all employees. WAP contributes 5% of eligible employee compensation to the plan. After five years of employment, WAP matches employee contributions up to 5%, which increases to 15% upon 15 years of service. WAP’s contribution to the plan for the fiscal year was approximately $206,000.
Title: NOTE 8: OPERATING LEASE COMMITMENT
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
WAP is obligated under operating lease agreements for office space and equipment through August 2026. Rent expense was approximately $50,000 for the year-ended 31 August 2024. The following is a schedule of future minimum lease payments required under these lease agreements:
Year ending 31 August:
2025 $21,274
2026 7,028
$28,302
Title: NOTE 9: REVENUE FROM CONTRACTS WITH CUSTOMERS
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
DISAGGREGATION OF REVENUE FROM CONTRACTS WITH CUSTOMERS
The following table disaggregates WAP’s revenue based on the timing of satisfaction of performance obligations for the year-ended 31 August 2024.
Performance obligations satisfied at a point in time $5,541,486
Revenue recognized at a point in time includes fees for counseling services and training fees.
CONTRACT BALANCES
Accounts receivable from contracts consist of WAP’s right to payment from customers for services that have been provided to the customers. The balance of contract receivables at 31 August 2024 and 2023 were $260,262 and $565,517, respectively. Contract liabilities consist of prepayments for by the customer for services not yet received. Balances of contract liabilities at 31 August 2024 and 2023 were $191,039 and $90,582, respectively.
PERFORMANCE OBLIGATIONS
Program service fees are recognized at a point of time, based on when the service is provided to the customer. Typically, control of the service is deemed to transfer at the date at which the service is provided. Fees are billed monthly over the contract term, or at point of sale, depending on the terms of the contract. Payment is typically due upon completion of the services. Transaction prices vary depending the service provided.
Title: NOTE 10: CONTINGENCIES
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
In June 2023, WAP received notice from the Internal Revenue Service that their Form 941’s did not match the wages reported for the calendar year 2020. WAP has been assessed penalties and interest of approximately $204,000. With the assistance of hired legal counsel, WAP has appealed the IRS decision and has formally requested abatement of all penalties and interest.
In 2021, WAP was named as a defendant along with others parties in a civil lawsuit for a compliant of damages filed by parties in regards to a workplace injury claim. In October 2024, the matter was settled via mediation for $275,000, which is included in accrued expenses at year-end.
Title: NOTE 11: FUNCTIONAL EXPENSES
Accounting Policies: WAP uses the accrual basis of accounting, which recognizes revenue when earned and expenses when incurred. This is regardless of when cash is paid or received for services.
De Minimis Rate Used: N
Rate Explanation: Auditee did not elect to use the 10% deminimis cost rate.
Alliance
Work
Partners Child and Adult Care Food Program
Youth Advocacy Peer Assistance Leadership Texas Workers Relief Fund Total
Program Services
General and Administrative
Total
Payroll and related $1,460,537 $131,802 $463,389 $91,306 $0 $2,147,034 $856,715 $3,003,749
Contractual services 1,263,181 1,277 0 619 0 1,265,077 57,125 1,322,202
Subgrants 0 846,680 0 0 0 846,680 0 846,680
Professional fees 398,987 3,081 0 0 0 402,068 408,628 810,696
Rent and occupancy 6,423 3,535 9,769 1,254 0 20,981 84,414 105,395
Travel 53,473 4,275 12,371 4,136 0 74,255 4,531 78,786
Printing 7,554 2,754 0 17,126 0 27,434 18,594 46,028
Fees and dues 25,176 0 594 763 0 26,533 19,138 45,671
Broker commissions 45,018 0 0 0 0 45,018 0 45,018
Disaster relief 0 0 0 0 12,351 12,351 0 12,351
Other 131,418 4,986 (29,511) 6,619 0 113,512 129,975 243,487
$3,391,767 $998,390 $456,612 $121,823 $12,351 $4,980,943 $1,579,120 $6,560,063