FAC Explorer

Audit 363734

FY End
2024-12-31
Total Expended
$4.89M
Findings
6
Programs
7
Organization: City of Poplar Bluff (MO)
Year: 2024 Accepted: 2025-08-05
Auditor: Beussink Hey Roe & Stroder LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
572619 2024-003 Material Weakness Yes I
572620 2024-003 Material Weakness Yes I
572621 2024-003 Material Weakness Yes I
1149061 2024-003 Material Weakness Yes I
1149062 2024-003 Material Weakness Yes I
1149063 2024-003 Material Weakness Yes I

Programs

ALN Program Spent Major Findings
21.027 Coronavirus State and Local Fiscal Recovery Funds $229,500 Yes 1
20.205 Highway Planning and Construction $126,766 - 0
20.106 Airport Improvement Program $102,078 - 0
97.044 Assistance to Firefighters Grant $16,908 - 0
95.001 High Intensity Drug Trafficking Areas Program $10,611 - 0
90.200 Delta Regional Development $9,985 - 0
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $2,590 - 0

Contacts

Name Title Type
JTVMME6PGLK7 Lori Phelps Auditee
5736368619 Jeffrey C. Stroder, CPA Auditor
No contacts on file

Notes to SEFA

Title: Purpose of Schedule and Reporting Entity Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of the City of Poplar Bluff, Missouri under programs of the federal government for the year ended December 31, 2024. The informaiton in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in net position, or cash flows of the City of Poplar Bluff, Missouri.
Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Schedule is presented in accordance with the Uniform Guidance, which defines federal financial assistance "…assistance that non-federal entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance, but does not include amounts received as reimbursement for services rendered to individuals."
Title: Basis of Accounting Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Finding 2024-003
Federal Program: Coronavirus State and Local Fiscal Recovery Funds (21.027). Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, cebarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with five vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City had inadequate oversight of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was inadequate internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to five vendors totaled $2,731,850. Total payments from the program totaled $3,191,067. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: Yes. Recommendation: We recommend the City Check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2024-003
Federal Program: Coronavirus State and Local Fiscal Recovery Funds (21.027). Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, cebarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with five vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City had inadequate oversight of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was inadequate internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to five vendors totaled $2,731,850. Total payments from the program totaled $3,191,067. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: Yes. Recommendation: We recommend the City Check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2024-003
Federal Program: Coronavirus State and Local Fiscal Recovery Funds (21.027). Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, cebarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with five vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City had inadequate oversight of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was inadequate internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to five vendors totaled $2,731,850. Total payments from the program totaled $3,191,067. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: Yes. Recommendation: We recommend the City Check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2024-003
Federal Program: Coronavirus State and Local Fiscal Recovery Funds (21.027). Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, cebarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with five vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City had inadequate oversight of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was inadequate internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to five vendors totaled $2,731,850. Total payments from the program totaled $3,191,067. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: Yes. Recommendation: We recommend the City Check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2024-003
Federal Program: Coronavirus State and Local Fiscal Recovery Funds (21.027). Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, cebarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with five vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City had inadequate oversight of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was inadequate internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to five vendors totaled $2,731,850. Total payments from the program totaled $3,191,067. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: Yes. Recommendation: We recommend the City Check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2024-003
Federal Program: Coronavirus State and Local Fiscal Recovery Funds (21.027). Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, cebarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with five vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City had inadequate oversight of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was inadequate internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to five vendors totaled $2,731,850. Total payments from the program totaled $3,191,067. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: Yes. Recommendation: We recommend the City Check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.