Audit 36285

Finding 2022-001?Eligibility ALN #93.659 Criteria?As outlined within Section 2 Code of Federal Regulations (?CFR?) Part 200, Appendix XI, of the 2022 Compliance Supplement, the County is required to document and maintain certain eligibility documentation within the Adoption Assistance Program. Condition and Context?We noted that 11 of 25 cases sampled in which certain eligibility documentation was not maintained. Cause?Many cases originated prior to 2015 and we noted that the checklist tool was not utilized at that time. However, there were no issues with files sampled post-2015. Effect or Potential Effect?Noncompliance with the eligibility documentation of the Section 2 Code of Federal Regulations (?CFR?) Part 200, Appendix XI, of the 2022 Compliance Supplement. Recommendation?We recommend that the County ensure case files for the Adoption Assistance Program include all required support to satisfy the eligibility requirements as outlined by Section 2 Code of Federal Regulations (?CFR?) Part 200, Appendix XI, of the 2022 Compliance Supplement. View of Responsible Officials and Planned Corrective Action Plan?The County?s current practice is for files to be audited by the Office of Children and Family Services on a quarterly basis and to use a checklist tool to ensure the files contain the required documentation. As indicated above, there have been no issues with cases post 2015.

Finding 2022-001?Eligibility ALN #93.659 Criteria?As outlined within Section 2 Code of Federal Regulations (?CFR?) Part 200, Appendix XI, of the 2022 Compliance Supplement, the County is required to document and maintain certain eligibility documentation within the Adoption Assistance Program. Condition and Context?We noted that 11 of 25 cases sampled in which certain eligibility documentation was not maintained. Cause?Many cases originated prior to 2015 and we noted that the checklist tool was not utilized at that time. However, there were no issues with files sampled post-2015. Effect or Potential Effect?Noncompliance with the eligibility documentation of the Section 2 Code of Federal Regulations (?CFR?) Part 200, Appendix XI, of the 2022 Compliance Supplement. Recommendation?We recommend that the County ensure case files for the Adoption Assistance Program include all required support to satisfy the eligibility requirements as outlined by Section 2 Code of Federal Regulations (?CFR?) Part 200, Appendix XI, of the 2022 Compliance Supplement. View of Responsible Officials and Planned Corrective Action Plan?The County?s current practice is for files to be audited by the Office of Children and Family Services on a quarterly basis and to use a checklist tool to ensure the files contain the required documentation. As indicated above, there have been no issues with cases post 2015.