Audit 362587

Condition: Single Audit Report should have been submitted the earlier of 30 days after receipt of the auditor’s report or 9 months after the end of the Organization’s year end. Criteria: Uniform Guidance requires organizations that expend $750,000 and greater of federal funds to conduct a Single Audit and submit the data collection form to the Federal Audit Clearinghouse no later than nine months after year end. Cause: The Organization expended federal funds over $750,000 requiring a Single Audit to be performed. Because of the misunderstanding in the filing requirement and due to shortage of staff, the Organization failed to meet the Uniform Guidance requirement of submitting the Single Audit report nine months after year end. Effect: The Organization's Single Audit report was not submitted timely resulting in noncompliance with requirements under the Uniform Guidance (2 CFR Part 200). Furthermore, missing the deadline can lead to an organization being considered "high risk" in the following year and subject to additional testing, potentially incurring extra audit expenses. Recommendation: The Organization should implement policies and procedures that would guide personnel to prepare timely for the Single Audit, conduct the audit earlier in the year, and submit the report no later than nine months after year end. Views of Responsible Officials and Planned Corrective Actions: Given that the Organization’s accounting team is relatively small, consisting of only three staff members, the Organization has determined that initiating the audit in July-no later than August- will be the most feasible approach moving forward. This timing aligns with the fiscal year calendars of the majority of their funding partners, which will provide the Organization with an extended period to dedicate their full attention to the audit process as the new fiscal year begins. Name of Contact Person Responsible for Corrective Plan: Denise Villamil, Executive Director Anticipated Completion Date: June 30, 2025

Condition: Single Audit Report should have been submitted the earlier of 30 days after receipt of the auditor’s report or 9 months after the end of the Organization’s year end. Criteria: Uniform Guidance requires organizations that expend $750,000 and greater of federal funds to conduct a Single Audit and submit the data collection form to the Federal Audit Clearinghouse no later than nine months after year end. Cause: The Organization expended federal funds over $750,000 requiring a Single Audit to be performed. Because of the misunderstanding in the filing requirement and due to shortage of staff, the Organization failed to meet the Uniform Guidance requirement of submitting the Single Audit report nine months after year end. Effect: The Organization's Single Audit report was not submitted timely resulting in noncompliance with requirements under the Uniform Guidance (2 CFR Part 200). Furthermore, missing the deadline can lead to an organization being considered "high risk" in the following year and subject to additional testing, potentially incurring extra audit expenses. Recommendation: The Organization should implement policies and procedures that would guide personnel to prepare timely for the Single Audit, conduct the audit earlier in the year, and submit the report no later than nine months after year end. Views of Responsible Officials and Planned Corrective Actions: Given that the Organization’s accounting team is relatively small, consisting of only three staff members, the Organization has determined that initiating the audit in July-no later than August- will be the most feasible approach moving forward. This timing aligns with the fiscal year calendars of the majority of their funding partners, which will provide the Organization with an extended period to dedicate their full attention to the audit process as the new fiscal year begins. Name of Contact Person Responsible for Corrective Plan: Denise Villamil, Executive Director Anticipated Completion Date: June 30, 2025