FAC Explorer

Audit 362478

FY End
2024-03-31
Total Expended
$6.08M
Findings
14
Programs
3
Organization: Housing Authority of the City of Greenwood (MS)
Year: 2024 Accepted: 2025-07-17
Auditor: Aprio LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
571530 2024-003 - - N
571531 2024-004 - - N
571532 2024-003 - - L
571533 2024-002 - - B
571534 2024-003 - - L
571535 2024-001 Material Weakness - N
571536 2024-003 Significant Deficiency - N
1147972 2024-003 - - N
1147973 2024-004 - - N
1147974 2024-003 - - L
1147975 2024-002 - - B
1147976 2024-003 - - L
1147977 2024-001 Material Weakness - N
1147978 2024-003 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.872 Public Housing Capital Fund $3.10M Yes 2
14.850 Public Housing Operating Fund $1.86M - 2
14.871 Section 8 Housing Choice Vouchers $1.07M - 2

Contacts

Name Title Type
PMLUZ336MPK3 Dr. Earl Hall Auditee
6624534822 Tom Carr Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 – BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10% De Minimus Indirect Cost Rate allowed under the Uniform Guidance. The above Schedule of Expenditures of Federal Awards includes the federal award activity of the Authority under programs of the federal government for the fiscal year ended March 31, 2024. The information on this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Because the Schedule presents only a selected portion of operations of the Authority, it is not intended to and does not present the financial net position, changes in net position, or cash flows of the Authority.
Title: NOTE 3 – AWARDS PASSED-THROUGH TO SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10% De Minimus Indirect Cost Rate allowed under the Uniform Guidance. No federal award funds were passed-through to subrecipient grantees during the fiscal year ended March 31, 2024.
Title: NOTE 4 – NON-MONETARY FEDERAL AWARDS ASSISTANCE Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10% De Minimus Indirect Cost Rate allowed under the Uniform Guidance. The Authority did not receive or expend non-monetary federal awards assistance during the fiscal year ended March 31, 2024.

Finding Details

Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-004
Insufficient Collateralization of Deposits (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Grant Period: Fiscal Year-End March 31, 2024 Criteria HUD PIH Notice 96-33 requires Public Housing Authorities (PHA’s) to continuously and fully secure all bank deposits which exceed federally-insured balances. Condition and Perspective As of March 31, 2024, the Authority’s bank deposit balances were under-collateralized by $2,250,829. $1,086,927 of the under-collateralized balance consisted of deposits accounted for under the Authority’s non-federal ‘Business Activities’ Program. The remaining $1,163,902 of the under-collateralized balance consisted of deposits accounted for under the Public Housing Program. Questioned Costs – None noted Cause Failure to monitor security over bank deposits to ensure compliance with HUD PIH Notice 96-33. Effect Non-compliance with HUD PIH Notice 96-33. Recommendation We recommend that the Authority monitor security over bank deposits regularly. Management’s Response The Authority will monitor security over bank deposits regularly. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action as of July 1, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-002
Excess Management Fees Charged to the Section 8 Housing Choice Voucher Program (Other Matter) Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Grant Period: Fiscal Year-End March 31, 2024 Criteria The Authority funds agency management, administrative and other indirect Section 8 Housing Choice Voucher Program (S8HCVP) costs by charging management and bookkeeping fees to the S8HCVP from its Central Office Cost Center (COCC). The Supplement to HUD Handbook 7475.1 specifies the management fee rate the Authority’s COCC may charge its S8HCVP at 20% of the administrative fee grant revenue recognized by the Program, or up to $12 per unit month per housing voucher leased, whichever is higher. Condition and Perspective During fiscal year 2024, the Authority’s COCC was permitted to charge management fees to its S8HCVP in the amount of $29,202 in accordance with the rate requirements stipulated in the Supplement to HUD Handbook 7475.1. However, the Authority’s COCC charged its S8HCVP $143,643, $114,441 above the allowable fee amount. Questioned Costs – $114,441 excess charge to the Program. Cause Incorrect fee rate applied to Program. Effect Non-compliance with HUD fee requirements specified in the Supplement to HUD Handbook 7475.1. Recommendation We recommend that the Authority limit fees charged to its Section 8 Housing Choice Voucher Program to the fees specified in the Supplement to HUD Handbook 7475.1. Management’s Response The Authority will limit fees charged to its Section 8 Housing Choice Voucher Program to the fees specified in the Supplement to HUD Handbook 7475.1. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action as of July 1, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-001
Non-compliance with the Davis-Bacon Act (Material Weakness, Material Non- Compliance) Capital Fund Program – Assistance Listing No. 14.872, Grant Period: Fiscal Year-End March 31, 2024 Criteria The Davis-Bacon Act applies to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. Title 29 of the Code of Federal Regulations, Subtitle A, Part 5, Subpart A 5.5-A.3 Payrolls and Basic Records includes a requirement for the contractor or subcontractor to submit to the non-federal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). Condition and Perspective The Authority’s Capital Fund Program funded one contract during fiscal year 2024 for which Davis Bacon Act requirements applied. The applicable contract began in May of 2023 and continued through the fiscal year ended March 31, 2024 into fiscal year 2025. The Authority was unable to provide copies of certified payrolls applicable to any weeks after September of 2023. Questioned Costs – None noted Cause Failure to monitor active contracts to ensure compliance with federal Davis Bacon Act requirements. Effect Non-compliance with the Davis-Bacon Act. Recommendation We recommend that the Authority attain weekly certified payrolls from contractors as applicable for all federally funded contracts subject to the Davis-Bacon Act. Management’s Response The Authority will attain weekly certified payrolls from contractors as applicable for all federally funded contracts subject to the Davis-Bacon Act. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action as of July 1, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-004
Insufficient Collateralization of Deposits (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Grant Period: Fiscal Year-End March 31, 2024 Criteria HUD PIH Notice 96-33 requires Public Housing Authorities (PHA’s) to continuously and fully secure all bank deposits which exceed federally-insured balances. Condition and Perspective As of March 31, 2024, the Authority’s bank deposit balances were under-collateralized by $2,250,829. $1,086,927 of the under-collateralized balance consisted of deposits accounted for under the Authority’s non-federal ‘Business Activities’ Program. The remaining $1,163,902 of the under-collateralized balance consisted of deposits accounted for under the Public Housing Program. Questioned Costs – None noted Cause Failure to monitor security over bank deposits to ensure compliance with HUD PIH Notice 96-33. Effect Non-compliance with HUD PIH Notice 96-33. Recommendation We recommend that the Authority monitor security over bank deposits regularly. Management’s Response The Authority will monitor security over bank deposits regularly. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action as of July 1, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-002
Excess Management Fees Charged to the Section 8 Housing Choice Voucher Program (Other Matter) Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Grant Period: Fiscal Year-End March 31, 2024 Criteria The Authority funds agency management, administrative and other indirect Section 8 Housing Choice Voucher Program (S8HCVP) costs by charging management and bookkeeping fees to the S8HCVP from its Central Office Cost Center (COCC). The Supplement to HUD Handbook 7475.1 specifies the management fee rate the Authority’s COCC may charge its S8HCVP at 20% of the administrative fee grant revenue recognized by the Program, or up to $12 per unit month per housing voucher leased, whichever is higher. Condition and Perspective During fiscal year 2024, the Authority’s COCC was permitted to charge management fees to its S8HCVP in the amount of $29,202 in accordance with the rate requirements stipulated in the Supplement to HUD Handbook 7475.1. However, the Authority’s COCC charged its S8HCVP $143,643, $114,441 above the allowable fee amount. Questioned Costs – $114,441 excess charge to the Program. Cause Incorrect fee rate applied to Program. Effect Non-compliance with HUD fee requirements specified in the Supplement to HUD Handbook 7475.1. Recommendation We recommend that the Authority limit fees charged to its Section 8 Housing Choice Voucher Program to the fees specified in the Supplement to HUD Handbook 7475.1. Management’s Response The Authority will limit fees charged to its Section 8 Housing Choice Voucher Program to the fees specified in the Supplement to HUD Handbook 7475.1. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action as of July 1, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.
Finding 2024-001
Non-compliance with the Davis-Bacon Act (Material Weakness, Material Non- Compliance) Capital Fund Program – Assistance Listing No. 14.872, Grant Period: Fiscal Year-End March 31, 2024 Criteria The Davis-Bacon Act applies to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. Title 29 of the Code of Federal Regulations, Subtitle A, Part 5, Subpart A 5.5-A.3 Payrolls and Basic Records includes a requirement for the contractor or subcontractor to submit to the non-federal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). Condition and Perspective The Authority’s Capital Fund Program funded one contract during fiscal year 2024 for which Davis Bacon Act requirements applied. The applicable contract began in May of 2023 and continued through the fiscal year ended March 31, 2024 into fiscal year 2025. The Authority was unable to provide copies of certified payrolls applicable to any weeks after September of 2023. Questioned Costs – None noted Cause Failure to monitor active contracts to ensure compliance with federal Davis Bacon Act requirements. Effect Non-compliance with the Davis-Bacon Act. Recommendation We recommend that the Authority attain weekly certified payrolls from contractors as applicable for all federally funded contracts subject to the Davis-Bacon Act. Management’s Response The Authority will attain weekly certified payrolls from contractors as applicable for all federally funded contracts subject to the Davis-Bacon Act. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action as of July 1, 2025.
Finding 2024-003
Audited Financial Data Schedule Not Submitted Timely (Other Matter) Public Housing Program – Assistance Listing No. 14.850a, Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871, Emergency Housing Voucher Program – Assistance Listing No. 14.EHV, Capital Fund Program – Assistance Listing No. 14.872; Grant Period: Fiscal Year-End March 31, 2024 Criteria Title 24 of the Code of Federal Regulations, Subtitle B, Part 902, Subpart C 902.33 Financial Reporting Requirements includes a requirement for PHA’s to submit audited financial statements within 9 months of the end of applicable financial reporting periods (fiscal year-ends). The audit submission was due to HUD’s Real Estate Assessment Center (REAC) and the Federal Audit Clearinghouse (FAC) by December 31, 2024. Condition and Perspective The Authority did not submit its audited financial statements within 9 months of the end of its reporting period applicable to the fiscal year ended March 31, 2024. Questioned Costs – None noted Cause Personnel turnover within the PHA resulted in an audit delay. Effect Non-compliance with HUD’s audit reporting requirements. Recommendation We recommend that the Authority complete and submit its annual independent audit within 9 months of its future reporting periods. Management’s Response The Authority will complete and submit its annual independent audit within 9 months of its future reporting periods. The Authority’s Executive Director, Dr. Earl Hall, has assumed the responsibility of executing this corrective action no later than December 31, 2025.