Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency: Financial Reporting Timeliness (Uniform Guidance compliance)
Criteria: In accordance with 2 CFR section 200.512 of the Uniform Guidance, the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period.
Condition: The June 30, 2022 and 2023 Single Audit reporting packages and data collection forms have not been submitted to the Federal Audit Clearinghouse by the deadline of March 31, 2023 and 2024.
Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance.
Effect: The failure to submit single audits within the time frame prescribed by Uniform Guidance causes the Organization to be considered a high-risk auditee. In addition, the Organization is required to adhere to strict reporting deadlines set by government agencies. Failure to meet these deadlines can result in compliance issues, penalties, and jeopardize the renewal of funding.
Questioned costs: None
Repeat Finding: No
Recommendation: Employ the necessary management and accounting personnel to have the resources to ensure the audit is completed within nine months of year end.
Views of Responsible Officials: We agree with this finding and are in the process of preparing for and completing the June 30, 2023 and June 30, 2024 audits. We plan to have the June 30, 2024 single audit filed by the deadline date.
Department: United States Department of Housing and Urban Development
Program Name: Emergency Solutions Grant Program
Federal Assistance Listing Number: 14.231
Significant deficiency - Inadequate internal control over the Schedule of Expenditures and Federal Awards (SEFA)
Criteria: §200.508(b) of the Uniform Guidance states that the organization being audited is responsible for preparing the SEFA. In other words, the auditor is not supposed to be preparing the SEFA on behalf of a client. If a client cannot prepare an accurate SEFA, it is an indicator of a reportable internal control weakness.Condition: The Organization did not prepare a Schedule of Federal Awards prior to our audit. Cause: The fiscal year ended June 30, 2022 was the first year the Organization was required to have an audit performed by an independent CPA and conducted under the rules of the Uniform Guidance. Effect: Inaccurate reporting of the Schedule of Expenditures of Federal Awards (SEFA) could potentially lead to the incorrect inclusion or exclusion of federal programs in the annual single audit. This could result in non-compliance with reporting requirements set by grantors and ultimately jeopardize the renewal of funding. Questioned Costs: None.Repeat Finding: No Recommendation: We recommend the Organization implement a grants administration policy, to ensure all federal grants are properly identified and included on the SEFA, expenditures are reported on the SEFA in accordance with the Uniform Guidance, and the Federal Assistance Listing number has been identified. In addition, we recommend confirming directly with the granting agencies the information reported on the SEFA. Views of Responsible Officials: We agree with this finding and will prepare a complete SEFA prior to future audits.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: As described in Part 2 CFR Part 200, Subpart D, section 200.332 a pass-through entity must clearly identify to the subrecipient as a subaward and include certain key information at the time of the subaward. One such key item is the dollar amount made available under each federal award and the Assistance Listing number. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted the Organization did not include Assistance Listing number to the subrecipient at the time of the subaward. Cause: The Organization has not implemented sufficient internal control policies to adhere to the requirements of Uniform Guidance. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization develop agreements with subrecipients to properly reflect each of the required elements included in Part 2 CFR Part 200, Subpart D, section 200.332. View of Responsible Official: We agree with this finding and will include the relevant information in our subawards in the future.
Department: United States Department of Housing and Urban Development Program Name: Emergency Solutions Grant Program Federal Assistance Listing Number: 14.231 Significant deficiency – Subrecipient monitoring Criteria: Any amendment to the budget in the subgrantee agreement greater than 10% must be approved in writing by the Organization and the subgrantee. Condition: While performing our audit of the Organization’s subrecipient monitoring, we noted three instances where the budget was increased with no formal written documentation. Cause: Due to the tight timeframe of expenditure deadlines at the state, several subgrantees relinquished funds to other subgrantees changing the amount of the subgrants but not the amount of the State grant to the Organization. Effect: Noncompliance may impact future funding from federal and state awarding agencies. Questioned Costs: None. Repeat Finding: No Recommendation: We recommend the Organization ensure they have written documentation and approval of any changes in the subgrantee budgets. View of Responsible Official: We agree with this finding and will document approval for changes in budgets with subgrantees.