Audit 360833

FY End
2024-09-30
Total Expended
$25.25M
Findings
4
Programs
9
Organization: Pasco County Housing Authority (FL)
Year: 2024 Accepted: 2025-06-30

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
569251 2024-001 Material Weakness Yes N
569252 2024-002 Significant Deficiency - N
1145693 2024-001 Material Weakness Yes N
1145694 2024-002 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
10.415 Rural Rental Housing Loans $3.86M Yes 0
14.850 Public Housing Operating Fund $1.07M - 0
14.871 Section 8 Housing Choice Vouchers $825,699 Yes 0
14.879 Mainstream Vouchers $757,843 Yes 0
14.182 Lower Income Housing Assistance Program_section 8 New Construction/substantial Rehabilitation $594,430 - 0
10.427 Rural Rental Assistance Payments $506,026 Yes 1
14.872 Public Housing Capital Fund $412,891 - 0
14.896 Family Self-Sufficiency Program $85,072 - 0
14.241 Housing Opportunities for Persons with Aids $10,664 - 0

Contacts

Name Title Type
F86FU85TKV93 Jeff Sklet Auditee
3525670848 Ben Cork Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the Pasco County Housing Authority is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule only presents a selected portion of the operations of the organization, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Pasco County Housing Authority.
Title: Note 2 - Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Note 3 - De Minimis Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance
Title: Note 4 - Loan Balance Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The Pasco County's outstanding Rural Rental Housing Loan Program loan balance as of September 30, 2024 was $3,836,371
Title: Note 5 - Awards Passed-Through to Subrecipients Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. No federal award funds were passed-through to subrecipient grantees during the fiscal year ended September 30, 2024.
Title: Note 6 - Non-Monetary Federal Awards Assistance Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Pasco County Housing Authority has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The Pasco County Housing Authority did not receive or expend non-monetary federal awards assistance during the fiscal year ended September 30, 2024.

Finding Details

2024-001 - Annual Physical Inspections Not Consistently Performed (Material Weakness, Material Non-Compliance) Rural Rental Assistance Payments Program - Assistance Listing No. 10.427: Grant Period: Fiscal Year-End September 30, 2024. Criteria: The Multi-Family Housing Programs and Asset Management Handbook (HB-2-3560) and the Code of Federal Regulations (CFR) Title 7, Subtitle B, Chapter XXXV, Part 3560 applicable to the Department of Agriculture, Rural Rental Housing provides guidance and criteria under which the Rural Rental Housing Payments Program is to be administered and operated. Specifically, Chapter 5 of the Handbook and CFR 3560.103(b) specify the performance of annual unit inspections. Condition: During audit fieldwork, auditors requested annual inspection reports for ten sampled units. Housing Authority management was unable to provide applicable annual inspections for seven of the ten units requested. Cause: Failure to perform inspections at the three applicable sites. Failure to execute controls over property inspection requirements of the Program. Questioned Costs: None. Effect: Non-compliance with federal requirements of the Program. Recommendation: We recommend that the Housing Authority perform annual inspections on each of its Program properties. Management’s Response: The Housing Authority will perform annual inspections on each of its Program properties. The Housing Authority’s Executive Director, Jeff Sklet has assumed the responsibility of executing this corrective action as of September 30, 2025.
Finding 2024-002 - Section 8 HQS Inspection Deficiencies (Significant Deficiency) Section 8 Housing Choice Voucher Program - Assistance Listing No. 14.871: Grant Period: Fiscal Year-End September 30, 2024. Criteria: The Code of Federal Regulations and HUD guidelines give the requirements for annual inspections to determine if the units leased to families meet the Housing Quality Standards. Specifically, HUD regulations CFR Parts 982.158 and 982.404 require inspections of units under HAP contract that fail to meet HQS. The PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. Condition: HQS inspections were tested for compliance in the current year. Of the 13 failed HQS inspections selected for review, 2 units were not re-inspected with the 30-day requirement and HAP payments were not properly abated. Cause: Lack of controls over compliance with HUD regulations and turnover of staff. Effect: Non-compliance with HUD regulations. Questioned Costs: None. Recommendation: We recommend that the Housing Authority should continue to strengthen its internal controls in relation to the HQS inspection and re-inspection process to ensure that they are completed within the required timeframe to meet the HUD compliance requirements. Management's Response: The Housing Authority is continuing to work on the procedures for failed inspections to ensure that the re-inspections are performed within the 30-day requirement. The Housing Authority is also planning on additional training for employees to make sure they are qualified to meet the HQS re-inspection requirements. Jeff Sklet, Executive Director, has assumed the responsibility of ensuring that the inspections will be performed within the timeframe to meet the HUD compliance requirements and expects the deficiencies which led to this finding to be resolved by September 30, 2025.
2024-001 - Annual Physical Inspections Not Consistently Performed (Material Weakness, Material Non-Compliance) Rural Rental Assistance Payments Program - Assistance Listing No. 10.427: Grant Period: Fiscal Year-End September 30, 2024. Criteria: The Multi-Family Housing Programs and Asset Management Handbook (HB-2-3560) and the Code of Federal Regulations (CFR) Title 7, Subtitle B, Chapter XXXV, Part 3560 applicable to the Department of Agriculture, Rural Rental Housing provides guidance and criteria under which the Rural Rental Housing Payments Program is to be administered and operated. Specifically, Chapter 5 of the Handbook and CFR 3560.103(b) specify the performance of annual unit inspections. Condition: During audit fieldwork, auditors requested annual inspection reports for ten sampled units. Housing Authority management was unable to provide applicable annual inspections for seven of the ten units requested. Cause: Failure to perform inspections at the three applicable sites. Failure to execute controls over property inspection requirements of the Program. Questioned Costs: None. Effect: Non-compliance with federal requirements of the Program. Recommendation: We recommend that the Housing Authority perform annual inspections on each of its Program properties. Management’s Response: The Housing Authority will perform annual inspections on each of its Program properties. The Housing Authority’s Executive Director, Jeff Sklet has assumed the responsibility of executing this corrective action as of September 30, 2025.
Finding 2024-002 - Section 8 HQS Inspection Deficiencies (Significant Deficiency) Section 8 Housing Choice Voucher Program - Assistance Listing No. 14.871: Grant Period: Fiscal Year-End September 30, 2024. Criteria: The Code of Federal Regulations and HUD guidelines give the requirements for annual inspections to determine if the units leased to families meet the Housing Quality Standards. Specifically, HUD regulations CFR Parts 982.158 and 982.404 require inspections of units under HAP contract that fail to meet HQS. The PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. Condition: HQS inspections were tested for compliance in the current year. Of the 13 failed HQS inspections selected for review, 2 units were not re-inspected with the 30-day requirement and HAP payments were not properly abated. Cause: Lack of controls over compliance with HUD regulations and turnover of staff. Effect: Non-compliance with HUD regulations. Questioned Costs: None. Recommendation: We recommend that the Housing Authority should continue to strengthen its internal controls in relation to the HQS inspection and re-inspection process to ensure that they are completed within the required timeframe to meet the HUD compliance requirements. Management's Response: The Housing Authority is continuing to work on the procedures for failed inspections to ensure that the re-inspections are performed within the 30-day requirement. The Housing Authority is also planning on additional training for employees to make sure they are qualified to meet the HQS re-inspection requirements. Jeff Sklet, Executive Director, has assumed the responsibility of ensuring that the inspections will be performed within the timeframe to meet the HUD compliance requirements and expects the deficiencies which led to this finding to be resolved by September 30, 2025.