Title: 4. Commission on State Emergency Communications
Accounting Policies: 1. BASIS OF ACCOUNTING
The Council accounts for all federal and state awards in special revenue funds. Special revenue funds are used to account for resources restricted to or committed for specific purpose by a grantor. If balances have not been expended by the end of the project period, grantors sometimes require the Council to refund all or part of the unused amount.
These programs are accounted for using a current financial measurement focus. With this measurement focus, only current assets, deferred outflow of resources, current liabilities, and deferred inflow of resources generally are included on the balance sheet. Operating statements of these funds present increase (i.e. revenues and other financing sources) and decreases (i.e. expenditures and other financing uses) in fund balance.
The modified accrual basis of accounting is used for these funds. This basis of accounting recognizes revenues in the accounting period in which they become susceptible to accrual, i.e., both measurable and available, and expenditures in the accounting period in which the fund liability is incurred, if measurable, except for unmatured interest on long term-debt, which is recognized when due, and certain compensated absences, which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited to reimbursement. Pass-through entity identifying numbers are presented where available.
Federal and state grant funds are considered to be earned to the extent of expenditures made under the provisions of the grants. When grant funds are received before expenditures are made, they are recorded as unearned revenues until earned.
2. BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal and state awards (the “Schedule”) includes the federal and state activity of the Council under programs of the federal and state government for the year ended September 30, 2024. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and the Texas Grants Management Standards (TxGMS). Because the schedule presents only a selected portion of the operations of the Council, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Council.
Period of Performance
The period of performance for federal and state grant funds for the purpose of liquidation of outstanding obligations made on or before the ending date of the federal or state project period extended 90 days beyond the federal or state project period ending date, in accordance with provisions in Section H, Period of Performance of Federal Funds, Part 3, OMB Compliance Supplement – May 2024 and the Texas Grant Management Standards.
Matching
The Council reported $840,603 in-kind matching to the U.S. Department of Health and Human Services for the Aging Cluster and National Family Caregiver programs. Additionally, the Council reported $9,500 in-kind matching to the U.S. Department of Commerce for the Economic Development District Partnership Planning Program and $3,106 to the State Energy Conservation Office Program.
Program Income
The Aging Cluster and National Family Caregiver Support generated program income in the amount of $18,120 for the year ended September 30, 2024.
De Minimis Rate Used: N
Rate Explanation: 3. INDIRECT COST RATE
The Council did not elect to use the 10% de minimis indirect cost rate but used the indirect cost rate assigned by the Texas Health and Human Services Commission.
The Council accounted for federal and state funded indirect costs in the respective funds.
The Council maintains a separate interest bearing account for CSEC funds.
Title: 5. Reconciliation
Accounting Policies: 1. BASIS OF ACCOUNTING
The Council accounts for all federal and state awards in special revenue funds. Special revenue funds are used to account for resources restricted to or committed for specific purpose by a grantor. If balances have not been expended by the end of the project period, grantors sometimes require the Council to refund all or part of the unused amount.
These programs are accounted for using a current financial measurement focus. With this measurement focus, only current assets, deferred outflow of resources, current liabilities, and deferred inflow of resources generally are included on the balance sheet. Operating statements of these funds present increase (i.e. revenues and other financing sources) and decreases (i.e. expenditures and other financing uses) in fund balance.
The modified accrual basis of accounting is used for these funds. This basis of accounting recognizes revenues in the accounting period in which they become susceptible to accrual, i.e., both measurable and available, and expenditures in the accounting period in which the fund liability is incurred, if measurable, except for unmatured interest on long term-debt, which is recognized when due, and certain compensated absences, which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited to reimbursement. Pass-through entity identifying numbers are presented where available.
Federal and state grant funds are considered to be earned to the extent of expenditures made under the provisions of the grants. When grant funds are received before expenditures are made, they are recorded as unearned revenues until earned.
2. BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal and state awards (the “Schedule”) includes the federal and state activity of the Council under programs of the federal and state government for the year ended September 30, 2024. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and the Texas Grants Management Standards (TxGMS). Because the schedule presents only a selected portion of the operations of the Council, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Council.
Period of Performance
The period of performance for federal and state grant funds for the purpose of liquidation of outstanding obligations made on or before the ending date of the federal or state project period extended 90 days beyond the federal or state project period ending date, in accordance with provisions in Section H, Period of Performance of Federal Funds, Part 3, OMB Compliance Supplement – May 2024 and the Texas Grant Management Standards.
Matching
The Council reported $840,603 in-kind matching to the U.S. Department of Health and Human Services for the Aging Cluster and National Family Caregiver programs. Additionally, the Council reported $9,500 in-kind matching to the U.S. Department of Commerce for the Economic Development District Partnership Planning Program and $3,106 to the State Energy Conservation Office Program.
Program Income
The Aging Cluster and National Family Caregiver Support generated program income in the amount of $18,120 for the year ended September 30, 2024.
De Minimis Rate Used: N
Rate Explanation: 3. INDIRECT COST RATE
The Council did not elect to use the 10% de minimis indirect cost rate but used the indirect cost rate assigned by the Texas Health and Human Services Commission.
The Council accounted for federal and state funded indirect costs in the respective funds.
Total federal and state revenue presented on Exhibit I-1 can be reconcile to Exhibit C-3 as follows: See the Notes to the SEFA for chart/table.