Audit 35821

FY End
2022-05-31
Total Expended
$16.03M
Findings
4
Programs
9
Organization: East Texas Baptist University (TX)
Year: 2022 Accepted: 2022-11-02
Auditor: Capincrouse LLP

Organization Exclusion Status:

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Contacts

Name Title Type
YGZCM3ADMCX5 Lee Ferguson Auditee
9039232050 Dan Campbell, CPA Auditor
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Notes to SEFA

Title: RELATIONSHIP TO FINANCIAL STATEMENTS Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of East Texas Baptist University (University) under programs of the federal government for the year ending May 31, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. See table in SEFA Note 3.
Title: SUBRECIPIENTS, NON-CASH ASSISTANCE, FEDERAL INSURANCE, LOANS, AND LOAN GUAR Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of East Texas Baptist University (University) under programs of the federal government for the year ending May 31, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The University did not provide any federal funds to subrecipients nor did they receive any federal non-cash assistance, insurance, loans, or loan guarantees.
Title: FEDERAL PERKINS LOAN PROGRAM Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of East Texas Baptist University (University) under programs of the federal government for the year ending May 31, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. See table in SEFA Note 5.

Finding Details

Need Analysis DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Direct Student Loans Federal Award Identification #: 2021-2022 Financial Aid Year Condition: Student were not initially appropriately awarded subsidized aid based on need. Criteria: 34 CFR 685.203 Questioned Costs: $500 Context: Three students out of 62 were not awarded the appropriate amount of subsidized aid based on need. One student was incorrectly awarded due to the year of enrollment, resulting in an overaward of $500 of subsidized loans. The other students had changes of scholarships that resulted in manual calculations and adjustments, and incorrectly removed the subsidized loans totaling $5,837 and disbursed unsubsidized instead. All three students were corrected during the audit process. Cause: Additional scholarships and adjustments were added after federal aid was awarded but before the second disbursement was made. The validation check before the second disbursement was made did not catch these. Effect: Two students did not receive subsidized aid for which they were eligible, and one student received subsidized aid for which they were not eligible. Identification as repeat finding, if applicable: 2021-002. Recommendation: We recommend the University adjust processes to automate changes in packaging to reduce manual errors. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate Return of Title IV Funds (R2T4) DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Direct Student Loans Federal Award Identification #: 2021-2022 Financial Aid Year Condition: One student had an incorrect R2T4 performed. Criteria: 34 CFR 668.22 Questioned Costs: $841 Context: One student out of 14 tested for withdrawals had federal loans included in aid that could have been disbursed. The student did not begin half time attendance, and the eligibility for federal loans should have been removed. This was corrected during the audit process. Cause: The inclusion of the aid in the aid that could have been disbursed column was an oversight. The withdrawal date was before the loan was disbursed. Effect: The student received subsidized loans for which they were not eligible. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the review process include students who are registered for the minimum hours to receive loans. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Direct Student Loans Federal Award Identification #: 2021-2022 Financial Aid Year Condition: Student were not initially appropriately awarded subsidized aid based on need. Criteria: 34 CFR 685.203 Questioned Costs: $500 Context: Three students out of 62 were not awarded the appropriate amount of subsidized aid based on need. One student was incorrectly awarded due to the year of enrollment, resulting in an overaward of $500 of subsidized loans. The other students had changes of scholarships that resulted in manual calculations and adjustments, and incorrectly removed the subsidized loans totaling $5,837 and disbursed unsubsidized instead. All three students were corrected during the audit process. Cause: Additional scholarships and adjustments were added after federal aid was awarded but before the second disbursement was made. The validation check before the second disbursement was made did not catch these. Effect: Two students did not receive subsidized aid for which they were eligible, and one student received subsidized aid for which they were not eligible. Identification as repeat finding, if applicable: 2021-002. Recommendation: We recommend the University adjust processes to automate changes in packaging to reduce manual errors. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate Return of Title IV Funds (R2T4) DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Direct Student Loans Federal Award Identification #: 2021-2022 Financial Aid Year Condition: One student had an incorrect R2T4 performed. Criteria: 34 CFR 668.22 Questioned Costs: $841 Context: One student out of 14 tested for withdrawals had federal loans included in aid that could have been disbursed. The student did not begin half time attendance, and the eligibility for federal loans should have been removed. This was corrected during the audit process. Cause: The inclusion of the aid in the aid that could have been disbursed column was an oversight. The withdrawal date was before the loan was disbursed. Effect: The student received subsidized loans for which they were not eligible. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the review process include students who are registered for the minimum hours to receive loans. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.