FAC Explorer

Audit 356277

FY End
2023-12-30
Total Expended
$4.83M
Findings
4
Programs
3
Organization: Public Housing Authority of Butte (MT)
Year: 2023 Accepted: 2025-05-14
Auditor: Smith Marion & CO

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
560385 2023-002 Significant Deficiency - L
560386 2023-002 Significant Deficiency - L
1136827 2023-002 Significant Deficiency - L
1136828 2023-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $4.71M Yes 1
14.238 Shelter Plus Care $93,649 - 0
14.879 Mainstream Vouchers $24,654 Yes 1

Contacts

Name Title Type
L8LXZWPJJNF8 Revonda Stordahl Auditee
4067826461 Cole Monroe Auditor
No contacts on file

Notes to SEFA

Title: Scope of Presentation Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Public Housing Authority of Butte that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Subrecipients During the eighteen month period ended December 31, 2023, Public Housing Authority of Butte disbursed no Federal funds to subrecipients. De Minimis Rate Used: N Rate Explanation: Indirect Cost Rate The Authority elected to not use the 10% de minimums indirect cost rate as allowed in the Uniform Guidance, section 414. The accompanying schedule presents the expenditures incurred (and related awards received) by the Public Housing Authority of Butte that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule.
Title: Basis of Accounting Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Public Housing Authority of Butte that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Subrecipients During the eighteen month period ended December 31, 2023, Public Housing Authority of Butte disbursed no Federal funds to subrecipients. De Minimis Rate Used: N Rate Explanation: Indirect Cost Rate The Authority elected to not use the 10% de minimums indirect cost rate as allowed in the Uniform Guidance, section 414. The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements.
Title: Subrecipients Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Public Housing Authority of Butte that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Subrecipients During the eighteen month period ended December 31, 2023, Public Housing Authority of Butte disbursed no Federal funds to subrecipients. De Minimis Rate Used: N Rate Explanation: Indirect Cost Rate The Authority elected to not use the 10% de minimums indirect cost rate as allowed in the Uniform Guidance, section 414. During the eighteen month period ended December 31, 2023, Public Housing Authority of Butte disbursed no Federal funds to subrecipients.
Title: Indirect Cost Rate Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Public Housing Authority of Butte that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Subrecipients During the eighteen month period ended December 31, 2023, Public Housing Authority of Butte disbursed no Federal funds to subrecipients. De Minimis Rate Used: N Rate Explanation: Indirect Cost Rate The Authority elected to not use the 10% de minimums indirect cost rate as allowed in the Uniform Guidance, section 414. The Authority elected to not use the 10% de minimums indirect cost rate as allowed in the Uniform Guidance, section 414.

Finding Details

Finding 2023-002
HUD Required Reporting HUD regulations and federal requirements mandate timely submission of the Audited Financial Assessment Subsystem for Public Housing Agencies (FASSPHA) During the audit, it was noted that the Authority did not meet the prescribed deadlines for submitting the audited FASSPHA to federal agencies. This lapse was identified against a backdrop of the Authority traditionally maintaining a good track record with reporting. The recent delays mark a departure from their usual compliance practices and have occurred amidst organizational changes and challenges, including staff turnover and procedural adjustments within the finance department. The failure to meet reporting deadlines can be attributed to a combination of factors, including major staff turnover, which led to a loss of institutional knowledge and expertise critical for the preparation and submission of these reports. These challenges were compounded by inefficiencies in the Authority’s internal processes for report preparation and submission. "The failure to submit these reports on time undermines the Authority’s compliance with federal regulations, potentially affecting its eligibility for future funding and leading to reputational damage. It may also delay financial and operational decisions by HUD that depend on the analysis of these reports. " It is recommended that the Authority: (1) Prioritize the recruitment and training of new staff to fill critical roles, ensuring they are well-versed in HUD reporting requirements; (2) Establish acontingency plan for maintaining continuity of operations in the event of key personnel turnover or unavailability; and (3) Revise and streamline internal reporting processes to improve efficiency and reliability in meeting HUD's reporting deadlines. See Corrective Action Plan
Finding 2023-002
HUD Required Reporting HUD regulations and federal requirements mandate timely submission of the Audited Financial Assessment Subsystem for Public Housing Agencies (FASSPHA) During the audit, it was noted that the Authority did not meet the prescribed deadlines for submitting the audited FASSPHA to federal agencies. This lapse was identified against a backdrop of the Authority traditionally maintaining a good track record with reporting. The recent delays mark a departure from their usual compliance practices and have occurred amidst organizational changes and challenges, including staff turnover and procedural adjustments within the finance department. The failure to meet reporting deadlines can be attributed to a combination of factors, including major staff turnover, which led to a loss of institutional knowledge and expertise critical for the preparation and submission of these reports. These challenges were compounded by inefficiencies in the Authority’s internal processes for report preparation and submission. "The failure to submit these reports on time undermines the Authority’s compliance with federal regulations, potentially affecting its eligibility for future funding and leading to reputational damage. It may also delay financial and operational decisions by HUD that depend on the analysis of these reports. " It is recommended that the Authority: (1) Prioritize the recruitment and training of new staff to fill critical roles, ensuring they are well-versed in HUD reporting requirements; (2) Establish acontingency plan for maintaining continuity of operations in the event of key personnel turnover or unavailability; and (3) Revise and streamline internal reporting processes to improve efficiency and reliability in meeting HUD's reporting deadlines. See Corrective Action Plan
Finding 2023-002
HUD Required Reporting HUD regulations and federal requirements mandate timely submission of the Audited Financial Assessment Subsystem for Public Housing Agencies (FASSPHA) During the audit, it was noted that the Authority did not meet the prescribed deadlines for submitting the audited FASSPHA to federal agencies. This lapse was identified against a backdrop of the Authority traditionally maintaining a good track record with reporting. The recent delays mark a departure from their usual compliance practices and have occurred amidst organizational changes and challenges, including staff turnover and procedural adjustments within the finance department. The failure to meet reporting deadlines can be attributed to a combination of factors, including major staff turnover, which led to a loss of institutional knowledge and expertise critical for the preparation and submission of these reports. These challenges were compounded by inefficiencies in the Authority’s internal processes for report preparation and submission. "The failure to submit these reports on time undermines the Authority’s compliance with federal regulations, potentially affecting its eligibility for future funding and leading to reputational damage. It may also delay financial and operational decisions by HUD that depend on the analysis of these reports. " It is recommended that the Authority: (1) Prioritize the recruitment and training of new staff to fill critical roles, ensuring they are well-versed in HUD reporting requirements; (2) Establish acontingency plan for maintaining continuity of operations in the event of key personnel turnover or unavailability; and (3) Revise and streamline internal reporting processes to improve efficiency and reliability in meeting HUD's reporting deadlines. See Corrective Action Plan
Finding 2023-002
HUD Required Reporting HUD regulations and federal requirements mandate timely submission of the Audited Financial Assessment Subsystem for Public Housing Agencies (FASSPHA) During the audit, it was noted that the Authority did not meet the prescribed deadlines for submitting the audited FASSPHA to federal agencies. This lapse was identified against a backdrop of the Authority traditionally maintaining a good track record with reporting. The recent delays mark a departure from their usual compliance practices and have occurred amidst organizational changes and challenges, including staff turnover and procedural adjustments within the finance department. The failure to meet reporting deadlines can be attributed to a combination of factors, including major staff turnover, which led to a loss of institutional knowledge and expertise critical for the preparation and submission of these reports. These challenges were compounded by inefficiencies in the Authority’s internal processes for report preparation and submission. "The failure to submit these reports on time undermines the Authority’s compliance with federal regulations, potentially affecting its eligibility for future funding and leading to reputational damage. It may also delay financial and operational decisions by HUD that depend on the analysis of these reports. " It is recommended that the Authority: (1) Prioritize the recruitment and training of new staff to fill critical roles, ensuring they are well-versed in HUD reporting requirements; (2) Establish acontingency plan for maintaining continuity of operations in the event of key personnel turnover or unavailability; and (3) Revise and streamline internal reporting processes to improve efficiency and reliability in meeting HUD's reporting deadlines. See Corrective Action Plan