Audit 356112

FY End
2024-12-31
Total Expended
$5.99M
Findings
4
Programs
33
Organization: Todd County (MN)
Year: 2024 Accepted: 2025-05-13

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
560103 2024-004 Significant Deficiency - E
560104 2024-004 Significant Deficiency - E
1136545 2024-004 Significant Deficiency - E
1136546 2024-004 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.68M Yes 0
93.778 Medical Assistance Program $1.06M Yes 1
20.205 Highway Planning and Construction $862,711 - 0
93.563 Child Support Services $597,592 - 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $353,580 - 0
93.558 Temporary Assistance for Needy Families $293,315 - 0
10.557 Wic Special Supplemental Nutrition Program for Women, Infants, and Children $224,552 - 0
93.667 Social Services Block Grant $194,759 - 0
93.658 Foster Care Title IV-E $141,019 - 0
93.568 Low-Income Home Energy Assistance $122,654 - 0
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $86,661 - 0
93.994 Maternal and Child Health Services Block Grant to the States $43,268 - 0
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $34,844 - 0
16.835 Body Worn Camera Policy and Implementation $32,752 - 0
93.967 Centers for Disease Control and Prevention Collaboration with Academia to Strengthen Public Health $30,247 - 0
93.069 Public Health Emergency Preparedness $27,988 - 0
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $26,274 - 0
97.042 Emergency Management Performance Grants $24,954 - 0
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $16,959 - 0
93.556 Marylee Allen Promoting Safe and Stable Families Program $10,511 - 0
97.012 Boating Safety Financial Assistance $8,796 - 0
93.268 Immunization Cooperative Agreements $8,419 - 0
93.590 Community-Based Child Abuse Prevention Grants $6,551 - 0
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $4,528 - 0
20.600 State and Community Highway Safety $4,490 - 0
93.575 Child Care and Development Block Grant $3,194 - 0
93.566 Refugee and Entrant Assistance State/replacement Designee Administered Programs $2,527 - 0
93.959 Block Grants for Prevention and Treatment of Substance Abuse $2,450 - 0
93.251 Early Hearing Detection and Intervention $1,850 - 0
84.181 Special Education-Grants for Infants and Families $1,455 - 0
93.645 Stephanie Tubbs Jones Child Welfare Services Program $1,365 - 0
93.669 Child Abuse and Neglect State Grants $1,031 - 0
93.757 State and Local Public Health Actions to Prevent Obesity, Diabetes, Heart Disease and Stroke (pphf) $619 - 0

Contacts

Name Title Type
CG54FXDC3C91 Denise Gaida Auditee
3207324472 Douglas Host Auditor
No contacts on file

Notes to SEFA

Title: 1 Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Todd County has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The schedule of expenditures of federal awards presents the federal award programs expended by Todd County (County). The County's reporting entity is defined in Note 1 to the financial statements.
Title: 2 Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Todd County has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of Todd County under programs of the federal government for the year ended December 31, 2024. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) from the Office of Management and Budget (OMB). Because the schedule presents only a selected portion of the operations of Todd County, it is not intended to and does not present the financial position, changes in net position, or cash flows of Todd County.
Title: 4 Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Todd County has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Reconciliation to the Schedule of Intergovernmental Revenue: Federal Grant Revenue per Schedule of Intergovernmental Revenue: $5,976,010 Expenditures above, not included as revenues on the Schedule of Intergovernmental Revenues $16,966 Revenues included on the Schedule of Intergovernmental Revenue that are not considered Federal Grant Expenditures $(4,024) Expenditures per Schedule of Expenditures of Federal Awards $5,988,952

Finding Details

Federal Agency: U.S. Department of Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM, 2405MN5MAP; 2024 Pass-Through Agency: Minnesota Department of Human Services Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or Specific Requirement: Proper records should be kept to support verification of citizenship. Condition: During testing of eligibility, one of 60 case files did not have birth certificate on file to support that verification of citizenship was done. Questioned Costs: None. Context: For one of 60 casefiles tested, verification of citizenship was not kept on file. Cause: The County has had significant turnover and an increase in caseloads. There was also changing guidance as waivers from the pandemic expired. All provided more opportunities for error. Effect: Improper input or updating of information in MAXIS and lack of verification or follow-up of eligibility determining factors increase the risk that a program participant will receive benefits when they are not eligible. Repeat Finding: No. Recommendation: We recommend the county implement process and procedures to provide reasonable assurance that all necessary documentation to support eligibility determination exists and is properly input or updated in the system and issues are followed up in a timely matter. Views of responsible officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM, 2405MN5MAP; 2024 Pass-Through Agency: Minnesota Department of Human Services Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or Specific Requirement: Proper records should be kept to support verification of citizenship. Condition: During testing of eligibility, one of 60 case files did not have birth certificate on file to support that verification of citizenship was done. Questioned Costs: None. Context: For one of 60 casefiles tested, verification of citizenship was not kept on file. Cause: The County has had significant turnover and an increase in caseloads. There was also changing guidance as waivers from the pandemic expired. All provided more opportunities for error. Effect: Improper input or updating of information in MAXIS and lack of verification or follow-up of eligibility determining factors increase the risk that a program participant will receive benefits when they are not eligible. Repeat Finding: No. Recommendation: We recommend the county implement process and procedures to provide reasonable assurance that all necessary documentation to support eligibility determination exists and is properly input or updated in the system and issues are followed up in a timely matter. Views of responsible officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM, 2405MN5MAP; 2024 Pass-Through Agency: Minnesota Department of Human Services Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or Specific Requirement: Proper records should be kept to support verification of citizenship. Condition: During testing of eligibility, one of 60 case files did not have birth certificate on file to support that verification of citizenship was done. Questioned Costs: None. Context: For one of 60 casefiles tested, verification of citizenship was not kept on file. Cause: The County has had significant turnover and an increase in caseloads. There was also changing guidance as waivers from the pandemic expired. All provided more opportunities for error. Effect: Improper input or updating of information in MAXIS and lack of verification or follow-up of eligibility determining factors increase the risk that a program participant will receive benefits when they are not eligible. Repeat Finding: No. Recommendation: We recommend the county implement process and procedures to provide reasonable assurance that all necessary documentation to support eligibility determination exists and is properly input or updated in the system and issues are followed up in a timely matter. Views of responsible officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM, 2405MN5MAP; 2024 Pass-Through Agency: Minnesota Department of Human Services Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or Specific Requirement: Proper records should be kept to support verification of citizenship. Condition: During testing of eligibility, one of 60 case files did not have birth certificate on file to support that verification of citizenship was done. Questioned Costs: None. Context: For one of 60 casefiles tested, verification of citizenship was not kept on file. Cause: The County has had significant turnover and an increase in caseloads. There was also changing guidance as waivers from the pandemic expired. All provided more opportunities for error. Effect: Improper input or updating of information in MAXIS and lack of verification or follow-up of eligibility determining factors increase the risk that a program participant will receive benefits when they are not eligible. Repeat Finding: No. Recommendation: We recommend the county implement process and procedures to provide reasonable assurance that all necessary documentation to support eligibility determination exists and is properly input or updated in the system and issues are followed up in a timely matter. Views of responsible officials: There is no disagreement with the audit finding.