FAC Explorer

Audit 355922

FY End
2023-07-31
Total Expended
$4.16M
Findings
8
Programs
1
Organization: Ida B Wells, INC (CT)
Year: 2023 Accepted: 2025-05-09
Auditor: Whittlesey PC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
560003 2023-002 Significant Deficiency - N
560004 2023-002 Significant Deficiency - N
560005 2023-003 Significant Deficiency - L
560006 2023-003 Significant Deficiency - L
1136445 2023-002 Significant Deficiency - N
1136446 2023-002 Significant Deficiency - N
1136447 2023-003 Significant Deficiency - L
1136448 2023-003 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $307,147 Yes 2

Contacts

Name Title Type
UNKRFK6ZJWM4 Kimalee Williams Auditee
8605285000 Thomas Goldfuss Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 – BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Project did not elect to use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of Ida B. Wells, Inc. under programs of the federal government for the year ended July 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of Ida B. Wells, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Ida B. Wells, Inc.
Title: NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Project did not elect to use the de minimis cost rate. Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Project did not elect to use the de minimis cost rate.
Title: NOTE 3 – U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOAN PROGRAM Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Project did not elect to use the de minimis cost rate. Ida B. Wells, Inc. received a U.S. Department of Housing and Urban Development direct loan under Section 202 of the National Housing Act. The loan balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. Ida B. Wells, Inc. received no additional loans during the year. The balance of the loan outstanding at July 31, 2023 consists of: Federal Assistance Listing Program Name Number Section 202 Capital Advance 14.157 $ 3,857,200

Finding Details

Finding 2023-002
S3800-010 Finding Reference Number - 2023-002 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The Regulatory Agreement sets forth specific requirements on the establishment and maintenance of various funds (i.e. security deposits, residual receipts, replacement reserve). An amount as required by HUD will be deposited monthly to the replacement reserve. S3800-030 Statement of Condition - The security deposits, residual receipts, and replacement reserve were not properly established in separate bank accounts, and the required monthly deposits to the replacement reserve were not made. S3800-032 Cause - During the year, there was a change in the management agent for Ida B. Wells. The security deposits, residual receipts, and replacement reserve funds held by the previous management agent were transferred to the new management agent’s operating bank account and new bank accounts for these funds had not been opened as of July 31, 2023. S3800-033 Effect or Potential Effect - Ida B. Wells’ is not in compliance with the Regulatory Agreement. S3800-035 Auditor Non-Compliance Code - N – Special Tests and Provisions S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The security deposits, residual receipts, and replacement reserve bank accounts were not set up as of July 31, 2023. Delinquent replacement reserve deposits during the year ended July 31, 2023 were $37,503. S3800-080 Recommendation - We recommend that management establish separate bank accounts for the security deposits, residual receipts, and replacement reserve and make the required deposits. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will set up separate bank accounts and make the required deposits. S3800-130 Response Indicator - Agree S3800-140 Completion Date - December 15, 2024 S3800-150 Response - Management has established separate bank accounts for the security deposits, residual receipts, and replacement reserve, and required deposits to the replacement reserve have been made.
Finding 2023-002
S3800-010 Finding Reference Number - 2023-002 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The Regulatory Agreement sets forth specific requirements on the establishment and maintenance of various funds (i.e. security deposits, residual receipts, replacement reserve). An amount as required by HUD will be deposited monthly to the replacement reserve. S3800-030 Statement of Condition - The security deposits, residual receipts, and replacement reserve were not properly established in separate bank accounts, and the required monthly deposits to the replacement reserve were not made. S3800-032 Cause - During the year, there was a change in the management agent for Ida B. Wells. The security deposits, residual receipts, and replacement reserve funds held by the previous management agent were transferred to the new management agent’s operating bank account and new bank accounts for these funds had not been opened as of July 31, 2023. S3800-033 Effect or Potential Effect - Ida B. Wells’ is not in compliance with the Regulatory Agreement. S3800-035 Auditor Non-Compliance Code - N – Special Tests and Provisions S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The security deposits, residual receipts, and replacement reserve bank accounts were not set up as of July 31, 2023. Delinquent replacement reserve deposits during the year ended July 31, 2023 were $37,503. S3800-080 Recommendation - We recommend that management establish separate bank accounts for the security deposits, residual receipts, and replacement reserve and make the required deposits. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will set up separate bank accounts and make the required deposits. S3800-130 Response Indicator - Agree S3800-140 Completion Date - December 15, 2024 S3800-150 Response - Management has established separate bank accounts for the security deposits, residual receipts, and replacement reserve, and required deposits to the replacement reserve have been made.
Finding 2023-003
S3800-010 Finding Reference Number - 2023-003 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The audit must be completed, and the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse nine months after their fiscal period end. The due date for the submission was April 30, 2024. S3800-030 Statement of Condition - The audit and reporting package were not submitted by the due date April 30, 2024. Finding is a significant deficiency. S3800-032 Cause - Ida B. Wells experienced a change in the management agent and accounting processes and internal controls over financial reporting were not functioning timely to support generating complete and accurate financial information. S3800-033 Effect or Potential Effect - The audit and federal reporting package were not filed on time. S3800-035 Auditor Non-Compliance Code - L – Reporting S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The financial statements and federal single audit were not able to be completed by the due date. S3800-080 Recommendation - We recommend that all necessary efforts be taken to ensure timely submission of the audit and financial reporting package. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will ensure that there is an adequate level of appropriately trained and experienced personnel and that internal controls over financial reporting will function properly. S3800-130 Response Indicator - Agree S3800-140 Completion Date - N/A S3800-150 Response - Management has maintained appropriately trained and experienced personnel to ensure the financial close process has been completed accurately and timely.
Finding 2023-003
S3800-010 Finding Reference Number - 2023-003 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The audit must be completed, and the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse nine months after their fiscal period end. The due date for the submission was April 30, 2024. S3800-030 Statement of Condition - The audit and reporting package were not submitted by the due date April 30, 2024. Finding is a significant deficiency. S3800-032 Cause - Ida B. Wells experienced a change in the management agent and accounting processes and internal controls over financial reporting were not functioning timely to support generating complete and accurate financial information. S3800-033 Effect or Potential Effect - The audit and federal reporting package were not filed on time. S3800-035 Auditor Non-Compliance Code - L – Reporting S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The financial statements and federal single audit were not able to be completed by the due date. S3800-080 Recommendation - We recommend that all necessary efforts be taken to ensure timely submission of the audit and financial reporting package. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will ensure that there is an adequate level of appropriately trained and experienced personnel and that internal controls over financial reporting will function properly. S3800-130 Response Indicator - Agree S3800-140 Completion Date - N/A S3800-150 Response - Management has maintained appropriately trained and experienced personnel to ensure the financial close process has been completed accurately and timely.
Finding 2023-002
S3800-010 Finding Reference Number - 2023-002 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The Regulatory Agreement sets forth specific requirements on the establishment and maintenance of various funds (i.e. security deposits, residual receipts, replacement reserve). An amount as required by HUD will be deposited monthly to the replacement reserve. S3800-030 Statement of Condition - The security deposits, residual receipts, and replacement reserve were not properly established in separate bank accounts, and the required monthly deposits to the replacement reserve were not made. S3800-032 Cause - During the year, there was a change in the management agent for Ida B. Wells. The security deposits, residual receipts, and replacement reserve funds held by the previous management agent were transferred to the new management agent’s operating bank account and new bank accounts for these funds had not been opened as of July 31, 2023. S3800-033 Effect or Potential Effect - Ida B. Wells’ is not in compliance with the Regulatory Agreement. S3800-035 Auditor Non-Compliance Code - N – Special Tests and Provisions S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The security deposits, residual receipts, and replacement reserve bank accounts were not set up as of July 31, 2023. Delinquent replacement reserve deposits during the year ended July 31, 2023 were $37,503. S3800-080 Recommendation - We recommend that management establish separate bank accounts for the security deposits, residual receipts, and replacement reserve and make the required deposits. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will set up separate bank accounts and make the required deposits. S3800-130 Response Indicator - Agree S3800-140 Completion Date - December 15, 2024 S3800-150 Response - Management has established separate bank accounts for the security deposits, residual receipts, and replacement reserve, and required deposits to the replacement reserve have been made.
Finding 2023-002
S3800-010 Finding Reference Number - 2023-002 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The Regulatory Agreement sets forth specific requirements on the establishment and maintenance of various funds (i.e. security deposits, residual receipts, replacement reserve). An amount as required by HUD will be deposited monthly to the replacement reserve. S3800-030 Statement of Condition - The security deposits, residual receipts, and replacement reserve were not properly established in separate bank accounts, and the required monthly deposits to the replacement reserve were not made. S3800-032 Cause - During the year, there was a change in the management agent for Ida B. Wells. The security deposits, residual receipts, and replacement reserve funds held by the previous management agent were transferred to the new management agent’s operating bank account and new bank accounts for these funds had not been opened as of July 31, 2023. S3800-033 Effect or Potential Effect - Ida B. Wells’ is not in compliance with the Regulatory Agreement. S3800-035 Auditor Non-Compliance Code - N – Special Tests and Provisions S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The security deposits, residual receipts, and replacement reserve bank accounts were not set up as of July 31, 2023. Delinquent replacement reserve deposits during the year ended July 31, 2023 were $37,503. S3800-080 Recommendation - We recommend that management establish separate bank accounts for the security deposits, residual receipts, and replacement reserve and make the required deposits. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will set up separate bank accounts and make the required deposits. S3800-130 Response Indicator - Agree S3800-140 Completion Date - December 15, 2024 S3800-150 Response - Management has established separate bank accounts for the security deposits, residual receipts, and replacement reserve, and required deposits to the replacement reserve have been made.
Finding 2023-003
S3800-010 Finding Reference Number - 2023-003 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The audit must be completed, and the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse nine months after their fiscal period end. The due date for the submission was April 30, 2024. S3800-030 Statement of Condition - The audit and reporting package were not submitted by the due date April 30, 2024. Finding is a significant deficiency. S3800-032 Cause - Ida B. Wells experienced a change in the management agent and accounting processes and internal controls over financial reporting were not functioning timely to support generating complete and accurate financial information. S3800-033 Effect or Potential Effect - The audit and federal reporting package were not filed on time. S3800-035 Auditor Non-Compliance Code - L – Reporting S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The financial statements and federal single audit were not able to be completed by the due date. S3800-080 Recommendation - We recommend that all necessary efforts be taken to ensure timely submission of the audit and financial reporting package. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will ensure that there is an adequate level of appropriately trained and experienced personnel and that internal controls over financial reporting will function properly. S3800-130 Response Indicator - Agree S3800-140 Completion Date - N/A S3800-150 Response - Management has maintained appropriately trained and experienced personnel to ensure the financial close process has been completed accurately and timely.
Finding 2023-003
S3800-010 Finding Reference Number - 2023-003 S3800-011 Title and CFDA Number of Federal Program - Supportive Housing for the Elderly - Section 202 Capital Advance 14.157 S3800-015 Type of Finding - Federal Award Finding S3800-016 Finding Resolution Status - In process S3800-017 Information on Universe Population Size - N/A S3800-018 Sample Size Information - N/A S3800-019 Identification of Repeat Finding and Finding Reference Number - N/A S3800-020 Criteria - The audit must be completed, and the data collection form and reporting package must be submitted to the Federal Audit Clearinghouse nine months after their fiscal period end. The due date for the submission was April 30, 2024. S3800-030 Statement of Condition - The audit and reporting package were not submitted by the due date April 30, 2024. Finding is a significant deficiency. S3800-032 Cause - Ida B. Wells experienced a change in the management agent and accounting processes and internal controls over financial reporting were not functioning timely to support generating complete and accurate financial information. S3800-033 Effect or Potential Effect - The audit and federal reporting package were not filed on time. S3800-035 Auditor Non-Compliance Code - L – Reporting S3800-040 Questioned Costs - $0 S3800-045 Reporting Views of Responsible Officials - Management agrees with this finding. S3800-037 FHA/Contract number - 017EE058 S3800-038 Questioned Costs - $0 S3800-050 Context - The financial statements and federal single audit were not able to be completed by the due date. S3800-080 Recommendation - We recommend that all necessary efforts be taken to ensure timely submission of the audit and financial reporting package. S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management will ensure that there is an adequate level of appropriately trained and experienced personnel and that internal controls over financial reporting will function properly. S3800-130 Response Indicator - Agree S3800-140 Completion Date - N/A S3800-150 Response - Management has maintained appropriately trained and experienced personnel to ensure the financial close process has been completed accurately and timely.