Audit 353941

FY End
2022-12-31
Total Expended
$963,597
Findings
24
Programs
2
Year: 2022 Accepted: 2025-04-17

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
555301 2022-002 - Yes P
555302 2022-003 Significant Deficiency Yes C
555303 2022-004 Significant Deficiency Yes I
555304 2022-005 - - P
555305 2022-002 - Yes P
555306 2022-003 Significant Deficiency Yes C
555307 2022-004 Significant Deficiency Yes I
555308 2022-005 - - P
555309 2022-002 - Yes P
555310 2022-003 Significant Deficiency Yes C
555311 2022-004 Significant Deficiency Yes I
555312 2022-005 - - P
1131743 2022-002 - Yes P
1131744 2022-003 Significant Deficiency Yes C
1131745 2022-004 Significant Deficiency Yes I
1131746 2022-005 - - P
1131747 2022-002 - Yes P
1131748 2022-003 Significant Deficiency Yes C
1131749 2022-004 Significant Deficiency Yes I
1131750 2022-005 - - P
1131751 2022-002 - Yes P
1131752 2022-003 Significant Deficiency Yes C
1131753 2022-004 Significant Deficiency Yes I
1131754 2022-005 - - P

Programs

ALN Program Spent Major Findings
11.805 Mbda Business Center $263,102 Yes 4
21.027 Coronavirus State and Local Fiscal Recovery Funds $14,798 - 0

Contacts

Name Title Type
K9NLEBJKV5M8 Jose Robles-Michelena Auditee
3127558880 Hilda Renteria Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: CMSDC has elected to use the 10 percent de minimis indirect cost rate, with some of its grants, as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (“Schedule”) includes the federal grant activity of CMSDC and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of CMSDC, it is not intended to and does not present the financial position, changes in net assets or cash flows of CMSDC.
Title: Loans and Loan Guarantees Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: CMSDC has elected to use the 10 percent de minimis indirect cost rate, with some of its grants, as allowed under the Uniform Guidance. CMSDC did not receive loans or loan guarantees for the year ended December 31, 2022.
Title: Non-Cash Assistance Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: CMSDC has elected to use the 10 percent de minimis indirect cost rate, with some of its grants, as allowed under the Uniform Guidance. CMSDC did not receive non-cash assistance for the year ended December 31, 2022.
Title: Insurance Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: CMSDC has elected to use the 10 percent de minimis indirect cost rate, with some of its grants, as allowed under the Uniform Guidance. CMSDC did not receive insurance assistance to reimburse losses for the year ended December 31, 2022.

Finding Details

Finding 2022-002, Noncompliance with Uniform Guidance’s Report Submission Requirements – Repeat Finding 2021-002, 2020-001 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not submit its audit and data collection form to the Federal Audit Clearinghouse within nine months after the end of the audit period. Criteria Uniform Guidance requires that audits must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause The 2021 audit was completed in March 2024. Due to time constraints, the 2022 audit and data collection form were not submitted in the required timeline. Effect CMSDC did not comply with Uniform Guidance’s requirement for report submission. Recommendation We recommend that management completes the financial close and reporting process three months after end of the fiscal year, to allow for timely completion of audits and submissions of data collection forms. Organization’s Management Response See corrective action plan.
Finding 2022-003 Cash Management – Repeat Finding 2021-003 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context We tested a sample consisting of six cash drawdowns from a total of twenty-two amounting to $264,870. Our audit procedures indicated that $81,023 were not disbursed in a timely manner. In addition, our SEFA reconciliation procedures revealed that an additional $9,497 had not been disbursed timely by the end of the year. As of December 31, 2022, CMSDC had accumulated $206,746 in grant advances, of which $197,249 pertain to 2021. Criteria Uniform Guidance requires that non-federal entities minimize the time elapsing between the transfer of funds and disbursements by the non-federal entity. Per 2 CFR 200.344, unobligated funds must be promptly refunded to the Federal agency that paid those funds. Cause CMSDC did not reconcile expenditures to cash drawdowns. Effect CMSDC did not comply with Uniform Guidance and closed the year with a grant advance of $206,746. Recommendation We recommend that CMSDC updates it policies and procedures to include procedures for reconciling expenditures to cash drawdowns. In addition, we recommend that CMSDC reconciles expenditures and cash drawdowns on a monthly basis. Unobligated funds should also be refunded to the U.S. Department of Commerce. Organization’s Management Response See corrective action plan.
Finding 2022-004 Procurement, Suspension & Debarment – Repeat Finding 2021-004 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not document its history of procurement, or perform suspension or debarment checks. Criteria The Uniform Guidance requires recipients (i.e., CMSDC) to have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement. Cause As a response to the COVID-19 pandemic, CMSDC had to provide services in a short period of time, as such, procurement procedures were not performed. Effect CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance. Recommendation We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies. Organization’s Management Response See corrective action plan.
Finding 2022-005 Preparation of Schedule of Expenditures of Federal Awards Condition/Context Our reconciliation of the Schedule of expenditures of Federal awards (“schedule”) to the underlying accounting and other records used in preparing the financial statements revealed that the Coronavirus State and Local Fiscal Recovery Funds Federal award program had been excluded from the schedule. Federal expenditures for this Federal award program totaled $14,798 in 2022. Criteria Uniform Guidance requires that auditees prepare a schedule for the period presented in the financial statements. The schedule must include the total Federal awards expensed during the period represented in the financial statements. Cause CMSDC did not properly reconciled the schedule to the underlying accounting and other records used to prepare the financial statements. Effect The schedule was understated by $14,798. Recommendation We recommend that CMSDC updates its processes for the preparation of the schedule to include more levels of review of the schedule, accounting and other records used to prepare it. Organization’s Management Response See corrective action plan.
Finding 2022-002, Noncompliance with Uniform Guidance’s Report Submission Requirements – Repeat Finding 2021-002, 2020-001 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not submit its audit and data collection form to the Federal Audit Clearinghouse within nine months after the end of the audit period. Criteria Uniform Guidance requires that audits must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause The 2021 audit was completed in March 2024. Due to time constraints, the 2022 audit and data collection form were not submitted in the required timeline. Effect CMSDC did not comply with Uniform Guidance’s requirement for report submission. Recommendation We recommend that management completes the financial close and reporting process three months after end of the fiscal year, to allow for timely completion of audits and submissions of data collection forms. Organization’s Management Response See corrective action plan.
Finding 2022-003 Cash Management – Repeat Finding 2021-003 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context We tested a sample consisting of six cash drawdowns from a total of twenty-two amounting to $264,870. Our audit procedures indicated that $81,023 were not disbursed in a timely manner. In addition, our SEFA reconciliation procedures revealed that an additional $9,497 had not been disbursed timely by the end of the year. As of December 31, 2022, CMSDC had accumulated $206,746 in grant advances, of which $197,249 pertain to 2021. Criteria Uniform Guidance requires that non-federal entities minimize the time elapsing between the transfer of funds and disbursements by the non-federal entity. Per 2 CFR 200.344, unobligated funds must be promptly refunded to the Federal agency that paid those funds. Cause CMSDC did not reconcile expenditures to cash drawdowns. Effect CMSDC did not comply with Uniform Guidance and closed the year with a grant advance of $206,746. Recommendation We recommend that CMSDC updates it policies and procedures to include procedures for reconciling expenditures to cash drawdowns. In addition, we recommend that CMSDC reconciles expenditures and cash drawdowns on a monthly basis. Unobligated funds should also be refunded to the U.S. Department of Commerce. Organization’s Management Response See corrective action plan.
Finding 2022-004 Procurement, Suspension & Debarment – Repeat Finding 2021-004 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not document its history of procurement, or perform suspension or debarment checks. Criteria The Uniform Guidance requires recipients (i.e., CMSDC) to have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement. Cause As a response to the COVID-19 pandemic, CMSDC had to provide services in a short period of time, as such, procurement procedures were not performed. Effect CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance. Recommendation We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies. Organization’s Management Response See corrective action plan.
Finding 2022-005 Preparation of Schedule of Expenditures of Federal Awards Condition/Context Our reconciliation of the Schedule of expenditures of Federal awards (“schedule”) to the underlying accounting and other records used in preparing the financial statements revealed that the Coronavirus State and Local Fiscal Recovery Funds Federal award program had been excluded from the schedule. Federal expenditures for this Federal award program totaled $14,798 in 2022. Criteria Uniform Guidance requires that auditees prepare a schedule for the period presented in the financial statements. The schedule must include the total Federal awards expensed during the period represented in the financial statements. Cause CMSDC did not properly reconciled the schedule to the underlying accounting and other records used to prepare the financial statements. Effect The schedule was understated by $14,798. Recommendation We recommend that CMSDC updates its processes for the preparation of the schedule to include more levels of review of the schedule, accounting and other records used to prepare it. Organization’s Management Response See corrective action plan.
Finding 2022-002, Noncompliance with Uniform Guidance’s Report Submission Requirements – Repeat Finding 2021-002, 2020-001 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not submit its audit and data collection form to the Federal Audit Clearinghouse within nine months after the end of the audit period. Criteria Uniform Guidance requires that audits must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause The 2021 audit was completed in March 2024. Due to time constraints, the 2022 audit and data collection form were not submitted in the required timeline. Effect CMSDC did not comply with Uniform Guidance’s requirement for report submission. Recommendation We recommend that management completes the financial close and reporting process three months after end of the fiscal year, to allow for timely completion of audits and submissions of data collection forms. Organization’s Management Response See corrective action plan.
Finding 2022-003 Cash Management – Repeat Finding 2021-003 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context We tested a sample consisting of six cash drawdowns from a total of twenty-two amounting to $264,870. Our audit procedures indicated that $81,023 were not disbursed in a timely manner. In addition, our SEFA reconciliation procedures revealed that an additional $9,497 had not been disbursed timely by the end of the year. As of December 31, 2022, CMSDC had accumulated $206,746 in grant advances, of which $197,249 pertain to 2021. Criteria Uniform Guidance requires that non-federal entities minimize the time elapsing between the transfer of funds and disbursements by the non-federal entity. Per 2 CFR 200.344, unobligated funds must be promptly refunded to the Federal agency that paid those funds. Cause CMSDC did not reconcile expenditures to cash drawdowns. Effect CMSDC did not comply with Uniform Guidance and closed the year with a grant advance of $206,746. Recommendation We recommend that CMSDC updates it policies and procedures to include procedures for reconciling expenditures to cash drawdowns. In addition, we recommend that CMSDC reconciles expenditures and cash drawdowns on a monthly basis. Unobligated funds should also be refunded to the U.S. Department of Commerce. Organization’s Management Response See corrective action plan.
Finding 2022-004 Procurement, Suspension & Debarment – Repeat Finding 2021-004 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not document its history of procurement, or perform suspension or debarment checks. Criteria The Uniform Guidance requires recipients (i.e., CMSDC) to have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement. Cause As a response to the COVID-19 pandemic, CMSDC had to provide services in a short period of time, as such, procurement procedures were not performed. Effect CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance. Recommendation We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies. Organization’s Management Response See corrective action plan.
Finding 2022-005 Preparation of Schedule of Expenditures of Federal Awards Condition/Context Our reconciliation of the Schedule of expenditures of Federal awards (“schedule”) to the underlying accounting and other records used in preparing the financial statements revealed that the Coronavirus State and Local Fiscal Recovery Funds Federal award program had been excluded from the schedule. Federal expenditures for this Federal award program totaled $14,798 in 2022. Criteria Uniform Guidance requires that auditees prepare a schedule for the period presented in the financial statements. The schedule must include the total Federal awards expensed during the period represented in the financial statements. Cause CMSDC did not properly reconciled the schedule to the underlying accounting and other records used to prepare the financial statements. Effect The schedule was understated by $14,798. Recommendation We recommend that CMSDC updates its processes for the preparation of the schedule to include more levels of review of the schedule, accounting and other records used to prepare it. Organization’s Management Response See corrective action plan.
Finding 2022-002, Noncompliance with Uniform Guidance’s Report Submission Requirements – Repeat Finding 2021-002, 2020-001 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not submit its audit and data collection form to the Federal Audit Clearinghouse within nine months after the end of the audit period. Criteria Uniform Guidance requires that audits must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause The 2021 audit was completed in March 2024. Due to time constraints, the 2022 audit and data collection form were not submitted in the required timeline. Effect CMSDC did not comply with Uniform Guidance’s requirement for report submission. Recommendation We recommend that management completes the financial close and reporting process three months after end of the fiscal year, to allow for timely completion of audits and submissions of data collection forms. Organization’s Management Response See corrective action plan.
Finding 2022-003 Cash Management – Repeat Finding 2021-003 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context We tested a sample consisting of six cash drawdowns from a total of twenty-two amounting to $264,870. Our audit procedures indicated that $81,023 were not disbursed in a timely manner. In addition, our SEFA reconciliation procedures revealed that an additional $9,497 had not been disbursed timely by the end of the year. As of December 31, 2022, CMSDC had accumulated $206,746 in grant advances, of which $197,249 pertain to 2021. Criteria Uniform Guidance requires that non-federal entities minimize the time elapsing between the transfer of funds and disbursements by the non-federal entity. Per 2 CFR 200.344, unobligated funds must be promptly refunded to the Federal agency that paid those funds. Cause CMSDC did not reconcile expenditures to cash drawdowns. Effect CMSDC did not comply with Uniform Guidance and closed the year with a grant advance of $206,746. Recommendation We recommend that CMSDC updates it policies and procedures to include procedures for reconciling expenditures to cash drawdowns. In addition, we recommend that CMSDC reconciles expenditures and cash drawdowns on a monthly basis. Unobligated funds should also be refunded to the U.S. Department of Commerce. Organization’s Management Response See corrective action plan.
Finding 2022-004 Procurement, Suspension & Debarment – Repeat Finding 2021-004 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not document its history of procurement, or perform suspension or debarment checks. Criteria The Uniform Guidance requires recipients (i.e., CMSDC) to have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement. Cause As a response to the COVID-19 pandemic, CMSDC had to provide services in a short period of time, as such, procurement procedures were not performed. Effect CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance. Recommendation We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies. Organization’s Management Response See corrective action plan.
Finding 2022-005 Preparation of Schedule of Expenditures of Federal Awards Condition/Context Our reconciliation of the Schedule of expenditures of Federal awards (“schedule”) to the underlying accounting and other records used in preparing the financial statements revealed that the Coronavirus State and Local Fiscal Recovery Funds Federal award program had been excluded from the schedule. Federal expenditures for this Federal award program totaled $14,798 in 2022. Criteria Uniform Guidance requires that auditees prepare a schedule for the period presented in the financial statements. The schedule must include the total Federal awards expensed during the period represented in the financial statements. Cause CMSDC did not properly reconciled the schedule to the underlying accounting and other records used to prepare the financial statements. Effect The schedule was understated by $14,798. Recommendation We recommend that CMSDC updates its processes for the preparation of the schedule to include more levels of review of the schedule, accounting and other records used to prepare it. Organization’s Management Response See corrective action plan.
Finding 2022-002, Noncompliance with Uniform Guidance’s Report Submission Requirements – Repeat Finding 2021-002, 2020-001 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not submit its audit and data collection form to the Federal Audit Clearinghouse within nine months after the end of the audit period. Criteria Uniform Guidance requires that audits must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause The 2021 audit was completed in March 2024. Due to time constraints, the 2022 audit and data collection form were not submitted in the required timeline. Effect CMSDC did not comply with Uniform Guidance’s requirement for report submission. Recommendation We recommend that management completes the financial close and reporting process three months after end of the fiscal year, to allow for timely completion of audits and submissions of data collection forms. Organization’s Management Response See corrective action plan.
Finding 2022-003 Cash Management – Repeat Finding 2021-003 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context We tested a sample consisting of six cash drawdowns from a total of twenty-two amounting to $264,870. Our audit procedures indicated that $81,023 were not disbursed in a timely manner. In addition, our SEFA reconciliation procedures revealed that an additional $9,497 had not been disbursed timely by the end of the year. As of December 31, 2022, CMSDC had accumulated $206,746 in grant advances, of which $197,249 pertain to 2021. Criteria Uniform Guidance requires that non-federal entities minimize the time elapsing between the transfer of funds and disbursements by the non-federal entity. Per 2 CFR 200.344, unobligated funds must be promptly refunded to the Federal agency that paid those funds. Cause CMSDC did not reconcile expenditures to cash drawdowns. Effect CMSDC did not comply with Uniform Guidance and closed the year with a grant advance of $206,746. Recommendation We recommend that CMSDC updates it policies and procedures to include procedures for reconciling expenditures to cash drawdowns. In addition, we recommend that CMSDC reconciles expenditures and cash drawdowns on a monthly basis. Unobligated funds should also be refunded to the U.S. Department of Commerce. Organization’s Management Response See corrective action plan.
Finding 2022-004 Procurement, Suspension & Debarment – Repeat Finding 2021-004 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not document its history of procurement, or perform suspension or debarment checks. Criteria The Uniform Guidance requires recipients (i.e., CMSDC) to have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement. Cause As a response to the COVID-19 pandemic, CMSDC had to provide services in a short period of time, as such, procurement procedures were not performed. Effect CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance. Recommendation We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies. Organization’s Management Response See corrective action plan.
Finding 2022-005 Preparation of Schedule of Expenditures of Federal Awards Condition/Context Our reconciliation of the Schedule of expenditures of Federal awards (“schedule”) to the underlying accounting and other records used in preparing the financial statements revealed that the Coronavirus State and Local Fiscal Recovery Funds Federal award program had been excluded from the schedule. Federal expenditures for this Federal award program totaled $14,798 in 2022. Criteria Uniform Guidance requires that auditees prepare a schedule for the period presented in the financial statements. The schedule must include the total Federal awards expensed during the period represented in the financial statements. Cause CMSDC did not properly reconciled the schedule to the underlying accounting and other records used to prepare the financial statements. Effect The schedule was understated by $14,798. Recommendation We recommend that CMSDC updates its processes for the preparation of the schedule to include more levels of review of the schedule, accounting and other records used to prepare it. Organization’s Management Response See corrective action plan.
Finding 2022-002, Noncompliance with Uniform Guidance’s Report Submission Requirements – Repeat Finding 2021-002, 2020-001 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not submit its audit and data collection form to the Federal Audit Clearinghouse within nine months after the end of the audit period. Criteria Uniform Guidance requires that audits must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause The 2021 audit was completed in March 2024. Due to time constraints, the 2022 audit and data collection form were not submitted in the required timeline. Effect CMSDC did not comply with Uniform Guidance’s requirement for report submission. Recommendation We recommend that management completes the financial close and reporting process three months after end of the fiscal year, to allow for timely completion of audits and submissions of data collection forms. Organization’s Management Response See corrective action plan.
Finding 2022-003 Cash Management – Repeat Finding 2021-003 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context We tested a sample consisting of six cash drawdowns from a total of twenty-two amounting to $264,870. Our audit procedures indicated that $81,023 were not disbursed in a timely manner. In addition, our SEFA reconciliation procedures revealed that an additional $9,497 had not been disbursed timely by the end of the year. As of December 31, 2022, CMSDC had accumulated $206,746 in grant advances, of which $197,249 pertain to 2021. Criteria Uniform Guidance requires that non-federal entities minimize the time elapsing between the transfer of funds and disbursements by the non-federal entity. Per 2 CFR 200.344, unobligated funds must be promptly refunded to the Federal agency that paid those funds. Cause CMSDC did not reconcile expenditures to cash drawdowns. Effect CMSDC did not comply with Uniform Guidance and closed the year with a grant advance of $206,746. Recommendation We recommend that CMSDC updates it policies and procedures to include procedures for reconciling expenditures to cash drawdowns. In addition, we recommend that CMSDC reconciles expenditures and cash drawdowns on a monthly basis. Unobligated funds should also be refunded to the U.S. Department of Commerce. Organization’s Management Response See corrective action plan.
Finding 2022-004 Procurement, Suspension & Debarment – Repeat Finding 2021-004 Federal Agency: U.S. Department of Commerce Program Name: MBDA Business Center Assistance Listing #: 11.805 Questioned Costs: None Condition/Context CMSDC did not document its history of procurement, or perform suspension or debarment checks. Criteria The Uniform Guidance requires recipients (i.e., CMSDC) to have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement. Cause As a response to the COVID-19 pandemic, CMSDC had to provide services in a short period of time, as such, procurement procedures were not performed. Effect CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance. Recommendation We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies. Organization’s Management Response See corrective action plan.
Finding 2022-005 Preparation of Schedule of Expenditures of Federal Awards Condition/Context Our reconciliation of the Schedule of expenditures of Federal awards (“schedule”) to the underlying accounting and other records used in preparing the financial statements revealed that the Coronavirus State and Local Fiscal Recovery Funds Federal award program had been excluded from the schedule. Federal expenditures for this Federal award program totaled $14,798 in 2022. Criteria Uniform Guidance requires that auditees prepare a schedule for the period presented in the financial statements. The schedule must include the total Federal awards expensed during the period represented in the financial statements. Cause CMSDC did not properly reconciled the schedule to the underlying accounting and other records used to prepare the financial statements. Effect The schedule was understated by $14,798. Recommendation We recommend that CMSDC updates its processes for the preparation of the schedule to include more levels of review of the schedule, accounting and other records used to prepare it. Organization’s Management Response See corrective action plan.